Youth Centered Planning Meetings
| Location: | Iowa |
|---|---|
| Posted: | Mar 18, 2026 |
| Due: | Apr 22, 2026 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | JUV-27-TS-SW-001 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
JUV-27-TS-SW-001
Solicitation
Youth Centered Planning Meetings
Solicitation Type
Request for Proposals
County
Description
Description
IJB is seeking proposals for one vendor to provide Youth Centered Planning Meetings (YCPMs) to cover the entire State of Iowa, including all JCS Districts; YCPMs are evidence-based services focused on facilitating a smooth transition for youth back into their local community and/or returning home from out-of-home placement.
Agency Information
Number
444
Name
Judicial
Address 1
1111 East Court Avenue
Address 2
City/State/Zip
Des Moines, IA 50319
Contact Information
Contact Name
Angi Hillers
Contact Title
Title IV-E & RMS Fiscal Manager
Contact Email
Contact Phone Number
(641) 529-0506
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
3/18/2026 11:00:00 AM
Until
4/22/2026 2:00:00 PM
Documents/Attachments
Attachment Preview
Iowa Judicial Branch
1111 East Court Avenue | Des Moines, IA 50319
REQUEST FOR PROPOSAL
Administrative Information:
RFP COVER SHEET
Title of RFP:
Agency:
Youth Centered Planning Meetings
Iowa Judicial Branch (IJB)
RFP
Number:
JUV-27-TS-SW-001
Number of years of the 1 year
initial terms of the
Contract:
Number of possible annual 5 additional 1-year terms
renewals:
exercisable by the IJB in
its sole discretion
Anticipated Initial
Contract Term Beginning:
July 1, 2026
Ending:
Anticipated Maximum Annual Contract Budget: $1,000,000.00
June 30, 2027
Issuing Officer:
Angi Hillers
Angi.hillers@iowacourts.gov
1111 E Court Ave
Des Moines, IA 50319
PROCUREMENT TIMETABLE—Event or Action:
Agency Posts Notice of RFP on TSB website
Date/Time(Central time):
March 16, 2026
Agency Issues RFP
March 18, 2026
Letters of Intent to Bid: This is a mandatory requirement
March 25, 2026
2:00 PM
RFP written questions, requests for clarification, and suggested changes from
Respondents due:
The IJB’s written response to RFP questions, requests for clarifications and
suggested changes due: (will be available on bidding website)
Proposals Due Date:
Proposals Due Time:
Anticipated Date to issue Notice of Intent to Award:
March 27, 2026
2:00 PM
April 9, 2026
April 22, 2026
2:00 PM
May 20, 2026
Anticipated Date to execute Contract:
Relevant Websites:
Web-address:
July 1, 2026
Internet website where Addenda to https://www.iowacourts.gov/for-the-public/rfp/
this RFP will be posted:
https://bidopportunities.iowa.gov/
RFP JUV-27-TS-SW-001
Internet website where General
Terms for Juvenile Court Services
(JCS) Services Contracts are located:
https://www.iowacourts.gov/static/media/cms/General_Terms_fo
r_JCS_Services_Cont_1257FB3D72AAA.pdf
Electronic Copies of Proposals Required to be Submitted to the Issuing Officer.
Firm Proposal Terms
120 Days
Per Section 3.2.11 of the RFP, the minimum Number of Days following the
deadline for submitting proposals that the Respondent guarantees all proposal
terms, including price, will remain firm:
Iowa Judicial Branch
JCS Update 10/15/25
Page 2 of 51
RFP JUV-27-TS-SW-001
1 INTRODUCTION
1.1 PURPOSE
The purpose of this Request for Proposals (RFP) is to solicit proposals from Responsible Respondents to
provide the goods and/or services identified on the RFP cover sheet and further described in Section 4 of
this RFP to the IJB, as identified on the RFP cover sheet. The IJB intends to award a Contract beginning and
ending on the dates listed on the RFP cover sheet, and the IJB, in its sole discretion, may extend the
Contract(s) for up to the number of annual extensions identified on the RFP cover sheet.
IJB is seeking proposals for one vendor to cover the entire State of Iowa, including all JCS Districts; this
may be achieved with the successful vendor subcontracting with other providers.
1.2 DEFINITIONS
For the purposes of this RFP and the resulting Contract, the following terms are defined.
“Agency” means the agency identified on the RFP cover sheet that is issuing the RFP.
“Bid Proposal” or “Proposal” means Respondent’s proposal submitted in response to the RFP.
“Contract” means the Contract(s) entered into with Respondent(s) as described in section 6.
“Contractor” means the awarded business/person to provide the contractual services agreed upon.
“General Terms” and “General Terms and Conditions” shall mean the General Terms for Juvenile Court
Services service contracts as linked on the RFP cover page.
“IJB” shall mean the Iowa Judicial Branch.
“Invoice” means a Contractor’s claim for payment. At the IJB’s discretion, claims must be submitted on
an original invoice from the Contractor and on a claim, form accepted by the IJB, such as a General
Accounting Expenditure (GAX) form.
“Juvenile Court Officer” or “JCO” means a person appointed as a juvenile court officer under section
602.7202 of the Iowa Code and also includes a chief juvenile court officer appointed under section
602.1217 of the Iowa Code.
“Juvenile Court Services” or “JCS”, for the purposes of this RFP, means a unit of the Iowa Judicial Branch
in which juveniles adjudicated by the Iowa Juvenile Court as delinquent and Youth at risk of entering the
court system receive services as directed by the Chief Juvenile Court Officer or designee.
“Respondent” means the company, organization or other business entity submitting a proposal in
response to this RFP.
“Responsible Respondent” means a Respondent that has the capability, as determined in the sole
discretion of the IJB, in all material respects to perform the scope of work and specifications of the
Contract. In determining whether a Respondent is a Responsible Respondent, the IJB may consider various
factors including, but not limited to, the Respondent’s competence and qualifications to provide the goods
Iowa Judicial Branch
JCS Update 10/15/25
Page 3 of 51
RFP JUV-27-TS-SW-001
or services requested, the Respondent’s integrity and reliability, the past performance of the Respondent
and the best interest of the IJB and the State.
“Responsive Proposal” means a Proposal that complies, in the sole discretion of the IJB, with the material
provisions of this RFP.
“RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda hereto.
“State” means the State of Iowa, the IJB, and all state agencies, boards, and commissions, and any political
subdivisions making purchases from the Contract as permitted by this RFP.
“Vendor” means anyone who provides goods or services to another entity.
1.2.1 Additional Definitions specific to this RFP:
“Action Changes Things Plan” or “ACT Plan” means a youth-led, individualized transition/reentry plan
that identifies a youth’s current progress and defines the youth’s SMART goals in the eight transition
domains - (1) education, (2) employment, (3) health, (4) housing, (5) supportive relationships, (6) self-
sufficiency, (7) civic engagement and responsibility, and (8) interpersonal skills and behaviors. The plan
also identifies the actions and supports needed to achieve the youth’s goals and a time frame for goal
completion.
“Active Case” means a Youth engaged in the Youth Centered Planning Meeting services after initial
contact has been made by the contractor, meaning they had at least one event in accordance with the
requirements outlined in the Contract.
“Aftercare” means Re-integrative services that prepare Out-of-Home placed youth for reentry into the
community by establishing the necessary collaborative arrangements with the community to ensure the
delivery of prescribed services and supervision.
“Case Permanency Plan” means A plan that identifies the goals, needs, strengths, problems, services,
time frames for meeting goals and for delivery of the services to the youth and parent, which is
developed by Juvenile Court Services, designed to achieve placement for intervention and public safety
in the least restrictive and most family-like setting available.
“Case Manager” means the staff person providing all categories of case management services
regardless of the entity providing the service or the program in which the member is enrolled.
“Casey Life Skills Assessment” or “CLSA” means a suite of comprehensive assessments, learning plans,
and learning resources that can be utilized at no charge to help engage young people in Foster Care
whereby they can gain the life skills they need to exit care. The tools are strengths-based and were built
and refined with user input and research. The assessments consist of statements about life skills
domains deemed critical by Youth and caregivers for successful adult living.
“Collaboration” means when communities, agencies, and local organizations provide comprehensive
services based on common goals and shared resources instead of focusing on individual agendas. This
also means communities, agencies and local organizations address problems that lie beyond any single
agency or organization’s purview, yet concern them all, to establish common goals by pooling resources,
planning, implementing, and evaluating new services and procedures, and delegating individual
responsibility for the outcomes of their efforts.
Iowa Judicial Branch
JCS Update 10/15/25
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RFP JUV-27-TS-SW-001
“Concurrent Planning” means to work toward the return of the youth to the parents while, at the same
time, developing another permanent plan for the child.
“Criminogenic Risk Factors” means criminogenic needs are dynamic risk factors such as antisocial
attitudes and behaviors, anti-social peers, and aggression that have been established through research
to be predictive of involvement in delinquent activity, and which are also amenable to change.
“Family” means the social unit consisting of the Child and relations of the Child, including, but not
limited to, biological or adoptive parent, stepparent, brother, sister, stepbrother, stepsister, and
grandparent.
“Fictive Kin” means an individual who is unrelated by either birth or marriage but who has an
emotionally significant relationship with another individual who would take on the characteristics of a
family relationship.
“Foster Care” means twenty four-hour substitute care for a child who is placed away from their parents
or guardians, with placement and care responsibility held by the department or juvenile court services.
"Health and Human Services (HHS) Transition Planning Specialist” or “(TPS)" means HHS employees
who are available to JCOs to provide training on the components of transition planning, community
resources available, and to consult with regarding experienced difficulties for youth to successfully
transition from foster care into young adulthood.
“Iowa Delinquency Assessment” or “IDA” means a risk assessment tool that allows the JCO to
determine the level of risk that a juvenile presents to re-offend, as well as identifying potential risk and
protective factors that can be used to help juveniles improve behavior.
“Kinship Caregiver” means a person to whom a child is related by blood, marriage, or adoption, or a
person who has a significant, committed, positive relationship with the child, who is caring for a child in
foster care, pursuant to Iowa Code chapter 232.
“Out-of-Home Placement” encompasses the placements and services provided to youth when they
must be removed from their homes because of child safety concerns because of serious parent-child
conflict, or to treat serious physical or behavioral health conditions, which cannot be addressed within
the family. Out-of-home placements include detention, shelter, family foster care, QRTP, PMIC, State
Training School, hospitalization, and relative care placements.
“Out-of-State Placement” means placements and services provided to youth in another state when they
must be removed from their homes because of child safety concerns because of serious parent-child
conflict, or to treat serious physical or behavioral health conditions, which cannot be addressed within
the continuum of services in Iowa.
“Permanency” means legal and stable living arrangements for children in foster care, achieved through
Permanency Hearings held within 12 months of removal, aiming for return home, adoption,
guardianship, or long-term foster care, ensuring a child has a lasting, safe family connection and stable
environment, often involving a formal plan like Concurrent Planning to prepare for various outcomes.
Iowa Judicial Branch
JCS Update 10/15/25
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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