RFP: Landscape Maintenance/Job Training

REQUEST FOR PROPOSAL
LANDSCAPE MAINTENANCE/JOB TRAINING
PALATKA HOUSING AUTHORITY

Please click here to view the RFP.

The Palatka Housing Authority of Palatka, Florida (hereinafter, called the "the Authority") invites your firm to submit a proposal in accordance with this Request for Proposal (RFP) and with consideration of partnering for our hands-on staff training program.

Your response to this request will be evaluated to determine your firm's qualifications. Proposals must adhere to the format and content of this RFP. Proposals will not be evaluated unless all parts requested are submitted in a complete package. The information set forth is the minimum required to qualify for consideration. The successful Bidder shall be required to enter into a landscape maintenance contract based on the specifications outlined in this RFP.

Each Proposer should submit their Proposal to Palatka Housing Authority, Attention: Willie Mae Thomas, Procurement Officer, 400 N. 15th Street, Palatka, FL 32177. Proposals will be accepted until December 11 2025, 2025, 2:00 p.m. Eastern Standard Time (EST). A copy of the proposal packets will be available on November 1, 2025, for pickup and available on the PHA website: www.palatkaha.org . A preconference will be held on November 12, 2025, at 10:00 a.m. at the PHA Main Office located at 400 N. 15th Street, Palatka, FL Proposals must be clearly marked- "Request for Proposals - Landscape Maintenance Services."

Any Proposals received after the specified time and date will not be considered. All Proposals must be received and time-date stamped by the PHA receptionist at the address listed above, on or before the above specified time and date or emailed. If you choose to mail in your Proposal, it must be mailed return receipt requested and arrive by the specified time, regardless of the postmark date. THERE WILL BE NO EXCEPTIONS.

By submission of a Proposal the Contractor agrees, if its Proposal is accepted, to enter into a contract with the Housing Authority to complete all work as specified or indicated in the contract documents for the contract price and within the contract time indicated in the attached RFP. The Proposers further accept all of the terms and conditions of the RFP.

Proposals should be prepared in accordance with instructions contained within the RFP and should remain valid for 90 days. PHA will not be liable for any costs incurred in the preparation of proposals. Proposals shall be evaluated by PHA as stated in the evaluation factors noted in the RFP. NOTE: PHA reserves the right to reject any or all proposals if such action is in the best interest of the Housing Authority and to waive any and all informalities and minor irregularities. PHA reserves the right to cancel this solicitation for any reason it deems is in the best interest of the agency.

The properties: All located within the City of Palatka

1. Northside Homes
2. Property Name: Lemon Heights
3. Property Name: Dr. James A. Long Community
4. Property Name: Madison Court
5. Property Name: Annie Mae Spells Community 3310 Crill Ave
6. Property Name: Rosa K. Ragsdale Community
7. Property Name: Westover Manor
8. Property Name: Palatka Housing Authority Main Office 400 N. 15th Street, Palatka, FL 32177

The Owner/Contact:
Name: Palatka Housing Authority,
400 N. 15th Street, Palatka, FL 32177
Contact: Ms. Willie Mae Thomas, Procurement Director
Contact Phone: 386-329-0132 , ext 215 or cell 386-530-0615
Contact Email: wmthomas@palatkaha.org

Questions: may not be submitted by telephone. All questions must be made by email and include the Contractor's name and reference to the specific section of the RFP. The last day for questions will be November 30, 2025 - 2:00 pm. Questions submitted after that time shall not be addressed. All questions from RFP participants and the corresponding responses will be posted on the Authority website.

HUD Form 2530 Previous Participation Certification

HUD Form 5369A Representations, Certifications, and Other Statements of Bidders

HUD Form 5369B Instructions to Offerors Non-Construction

HUD Form 5369C Certifications and Representations of Offerors Non-Construction Contract - Contact Willie Mae Thomas .