Small Development Landscape

PHA2025-RFP/Small Developments Landscape-011
LANDSCAPE MAINTENANCE SERVICE/JOB TRAINING PACKAGE

DUE DECEMBER 11, 2025 3PM EASTERN

REQUEST FOR PROPOSAL
SMALL DEVELOPMENTS LANDSCAPE MAINTENANCE/JOB TRAINING
PALATKA HOUSING AUTHORITY

Click here for the full RFP.

The Palatka Housing Authority of Palatka, Florida (hereinafter, called the "the Authority") invites your firm to submit a proposal in accordance with this Request for Proposal (RFP) and with consideration of partnering for our hands-on staff training program. Your response to this request will be evaluated to determine your firm's qualifications. Proposals must adhere to the format and content of this RFP. Proposals will not be evaluated unless all parts requested are submitted in a complete package. The information set forth is the
minimum required to qualify for consideration. The successful Bidder shall be required to enter into a landscape maintenance contract based on the specifications outlined in this RFP.

Date of Solicitation: December 11, 2025 - 3:00 PM EASTERN

Each Proposer should submit their Proposal to Palatka Housing Authority, Attention: Willie Mae Thomas, Procurement Officer, 400 N. 15th Street, Palatka, FL 32177. Proposals will be accepted until December 11, 2025, 3:00 p.m. Eastern Standard Time (EST). A copy of the proposal packets will be available on November 17, 2025, for pickup and available on the PHA website: www.palatkaha.org. There will be a preconference on Wednesday, December 3, at 10:00 am at the PHA main Office at 400 N. 15th Street, Palatka, FL.

Proposals must be clearly marked - "Request for Proposals - Small Developments Landscape Maintenance Services, PHA2025-SDLM-RFP-011 "

Any Proposals received after the specified time and date will not be considered. All Proposals must be received and time-date stamped by the PHA receptionist at the address listed above, on or before the above-specified time and date, or emailed. If you choose to mail in your Proposal, it must be mailed return receipt requested and arrive by the specified time, regardless of the postmark date. THERE WILL BE NO EXCEPTIONS.

By submission of a Proposal, the Contractor agrees, if its Proposal is accepted, to enter into a contract with the Housing Authority to complete all work as specified or indicated in the contract documents for the contract price and within the contract time indicated in the attached RFP. The Proposers further accept all of the terms and conditions of the RFP.

Proposals should be prepared in accordance with instructions contained within the RFP and should remain valid for 90 days. PHA will not be liable for any costs incurred in the preparation of proposals. Proposals shall be evaluated by PHA as stated in the evaluation factors noted in the RFP. NOTE: PHA reserves the right to reject any or all proposals if such action is in the best interest of the Housing Authority and to waive any and all informalities and minor irregularities. PHA reserves the right to cancel this solicitation for any reason it deems is in the best interest of the agency.

The properties: All located within the City of Palatka, Florida

• PHA Main Office/Madison Court
• Westover Manor
• Annie Mae Spells Community

The Owner/Contact:
Name: Palatka Housing Authority,
400 N. 15th Street, Palatka, FL 32177
Contact: Ms. Willie Mae Thomas, Procurement Director
Contact Phone: 386-329-0132 , ext 215 or cell 386-530-0615
Contact Email: wmthomas@palatkaha.org Â

Questions: may not be submitted by telephone. All questions must be made by email and include the Contractor's name and reference to the specific section of the RFP. The last day for questions will be December 2, 2025 at 2:00 pm EST. Questions submitted after that time shall not be addressed.

All questions from RFP participants and the corresponding responses will be posted on the Authority website.

SUBMISSION OF PROPOSALS:
In order to qualify for the Work on this Project, bidders must submit all information requested in this proposal. All proposals must be received by December 11, 2025. Bids will be accepted at Palatka Housing Authority, 400 N. 15th Street, Palatka, FL 32177.

All proposals must remain in effect for at least 30 days from submittal. PHA has the sole discretion to: (a) reject any and all bid proposals and (b) negotiate the modification of any and all proposals with any bidder in whatever manner it deems in its best interests. There is no guarantee, either expressed or implied, that the award of a landscaping contract will be made to any firm.

CONTRACTOR INFORMATION
The Authority may request additional information, samples, or presentations in support of proposals. Additionally, PHA may interview contractors under consideration to clarify any information provided or to gather more evidence of managerial, financial, and technical abilities.