Town of Norwich 2026-2027 Winter Sand

TOWN OF NORWICH
DEPARTMENT OF PUBLIC WORKS
26 New Boston Road
Norwich, VT 05055
Phone: 802-649-1419
bduffy@norwich.vt.us
Request for Bids
2026-2027 Winter Sand
1. DESCRIPTION
1.1 The Town of Norwich is seeking bids for winter sand for the fiscal year
2026-2027.
2. INSTRUCTIONS TO BIDDERS
2.1 Proposals shall be typewritten or written in ink. Officials of corporations
shall designate their official title; partners or sole owners shall so state
giving the names of all interested parties. The person signing the bid shall
initial all corrections or erasures.
2.2 In submitting a bid, the contractor agrees that acceptance of any bid by the
Town of Norwich within 90 calendar days constitutes a contract. No work
shall be started until a purchase order has been approved by the Town
Manager and a Notice to Proceed in writing from the Director of Public
Works.
2.3 Payment shall be made within 30 days of the completion of work by the
vendor and formal acceptance by the Town.
2.4 All materials shall remain the property of the seller until delivered to and
accepted by the Town.
2.5 Deviations from the attached specifications are permitted if defined in
detail under Exclusions on the Proposal Form.
2.6 Selection criteria: This bid shall be awarded to the vendor whose bid
represents the best value to the Town of Norwich.
2.7 The Town of Norwich reserves the right to accept and reject any and all
bids for due cause, to negotiate with any part, to waive informalities or
defects in bids, to require test proving or to accept such bids or parts
thereof as it shall deem in the best interest of the Town.

TOWN OF NORWICH Page 1 of 8
2026-2027 WINTER SAND September 10, 2026
2.8 Questions relating to these bid documents and specifications may be
directed to Brennan Duffy, Town Manager, Town of Norwich, at
802-649-1419 or bduffy@norwich.vt.us.
2.9 Interested parties shall submit their bid in a sealed envelope, marked
"2026-2027 Winter Sand Bid" to Brennan Duffy, Town Manager at the
Norwich Town office located at 300 Main St., Norwich, Vermont,
05055 / P.O Box 376, Norwich, VT 05055 by 10:00 AM October 7,
2026.
2.10 Unit prices shall remain in full force until October 7, 2027.
3. GENERAL INFORMATION
3.1 The quantity of sand purchased by the Town of Norwich will be
approximately 9,000 tons. This is a blanket bid for the purchase of winter
screened sand to be ordered, "as needed", with no guarantee of
consumption.
3.2 All winter sand shall be delivered to the Public Works Garage at 26 New
Boston Road, Norwich, VT.
3.3 The decision as to what vendor will be utilized for which product will be
based on several different factors including, but not necessarily limited to,
price, vendor location to job site, product quality, or any combination of
these and other pertinent issues.
3.4 The successful bidder will deliver screened winter sand to the Norwich
Public Works Facility between the hours of 7:00 a.m. and 3:30 p.m.,
Monday through Friday.
3.5 The Norwich Public Works Department will provide road salt to create a
mixture with sand/salt ratio to be determined by the Norwich Public Works
Director.
3.6 The successful bidder will provide all equipment required for stockpiling
sand at the Norwich Public Works Facility.
3.7 Payment for material supplied shall be based on delivery tickets, submitted
daily. Loads shall be weighed (in tons) by approved (State of
Vermont/New Hampshire approved) scales as approved by the Norwich
Public Works Director.

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2026-2027 WINTER SAND September 10, 2026
4. SPECIFICATIONS
4.1 All materials must pass the sieve analysis specification included in this bid
document.
4.2 The Town of Norwich reserves the right to have the materials tested at any
time to determine quality.
4.3 Should the materials fail to meet specifications, the contracted services will
terminate at that point.
4.4 Screened sand shall be free of debris such as sticks and sod along with
other harmful substances.
5. INDEMNIFICATION AND INSURANCE
5.1.1 The contractor agrees to defend and save harmless the Town of Norwich,
its officers, agents and employees against all claims, demands, payments,
suits, actions, recovery, and judgments of every kind and description
arising out of the performance of the Agreement, including personal
injury or property damage brought or recovered against it by reason of
any negligent action or omission of the consultant, its agents, or
employees and with respect to the degree to which the Town is free from
negligence on the part of itself, its employees and agents.
5.1.2 The contractor shall carry Comprehensive Broad Form General Liability
Insurance in the amount shown below including protection for bodily
injury and property damage.
5.1.3 The contractor shall also maintain Automobile Liability Insurance
providing limits prescribed by the Town and Umbrella or Excess
Liability Insurance in the amount shown below. The Workers'
Compensation Insurance shall provide coverage pursuant to V. S. A.
Title 21, Section 600 et seq.
5.1.4 Prior to the commencement of work, Certificates of Insurance shall be
supplied to the Town by the contractor detailing the required coverage.
These Certificates shall be issued by a carrier authorized to do business
within the State of Vermont. The Town shall also be named as an
additional insured.
5.1.5 The contractor shall have and require all sub-contractors to have and
maintain insurance coverage and list the Town as an additional insured in

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2026-2027 WINTER SAND September 10, 2026
accordance with the minimum amounts listed below. Prior to the start of
any work, the Town shall be furnished with an insurance certificate as
proof that coverage is in place.
* General Liability-$1,000,000 per occurrence
* Product Liability-$1,000,000 per occurrence
* Property Damage-$1,000,000 per occurrence
* Personal Injury - $1,000,000 per occurrence
* Automotive Liability-$500,000 per occurrence
* Workers' Compensation-Statutory Requirement

TOWN OF NORWICH Page 4 of 8
2026-2027 WINTER SAND September 10, 2026
2026-2027 WINTER SAND
AGREEMENT
THIS AGREEMENT made this day of , 2026, by and between the Town of Norwich, VT, hereinafter called "OWNER",
and _____________________, doing business as a corporation hereinafter called "CONTRACTOR". WITNESSETH: That for and in
consideration of the payments and agreements hereinafter mentioned:
1. The CONTRACTOR will furnish all of the materials, supplies, tools, equipment, labor, and other services necessary for the
construction and completion of the WORK described herein.
3. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT DOCUME aNnTdS comply with the terms
therein for the dollar amounts as shownn tihe Contractor's bid proposal.
4. The term "CONTRACT DOCUMENTS" means the 2026-2027 Winter Sand Bid Package and includes t hfoellowing:
a. Description
b. Instructions to Bidders
c. General Information
d. Specifications
e. Insurance and Indemnification
f. Agreement Page
g. Contractor's Proposal Dated: _____________signed by __________ (attached2 -p ages)
5. The OWNER wil lpay to the CONTRACTORn i the manner and at such times as set forth in Gtheeneral Conditions such
amounts as required by the CONTRACT DOCUMENTS.
IN WITNESS WHEREOF the parties hereto have executed this Agreement, the day and year first written above.
_______________________
Brennan Duffy, Town Manager Authorized Representative
Town of Norwich, VT Contractor
_______________________
Witness Witness
_________________________
Date Date

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2026-2027 WINTER SAND September 10, 2026
2026-2027 WINTER SAND
TOWN OF NORWICH, VT.
PROPOSAL FORM
(To be typed on Company Letterhead)
We propose and agree to furnish, conditioned upon your acceptance of our bid and the execution and approval of a
contract, winter sand for the Town of Norwich for the fiscal year 2026-2027.
The following is our bid price:
The following unit prices will be used in the comparison of bids based on estimated quantities and will thereafter be used to
compute payments based on actual quantities.
ESTIMATED
QUANTITY ITEM DESCRIPTION UNIT PRICE TOTAL PRICE
9,000 Tons Winter Sand per specification $--------------- per ton $-------------------
----------------------------
(written in words)
TOTAL 2026-2027 Winter Sand COST: $ __________________
TOTAL 2026-27 Winter Sand COST: _______________________________________ Dollars _______________ Cents
(written in words)

SUBCONTRACTORS: _________________________________________________________________________________
CONTRACTOR REPRESENTATIVE: Name of Home Office Project Manager to be assigned to this project is:
______________________________________________________________________________________________________
EXCLUSIONS
Please identify any exclusions or qualifications relative to your proposal here.
RATES
Bidder shall submit a rate schedule of all equipment intended for use. All rates shall include an operator.
UNIT PRICES
The Contractor agrees to perform any extra work or accept deductions for work omitted from this contract at the above
unit prices. Prices shall be based upon the requirements of the Contract Specifications. All unit prices are net cost to the
Town of Norwich and shall include all overhead, profit, transportation, taxes, and other contributory factors.
ADDENDA
The undersigned acknowledges receipt of the following addenda:
1.____________________ 2:____________________ 3.____________________
QUALIFICATIONS
Statement of Bidder's Qualifications attached: YES_______ NO_______
In compliance with the Town's Bid Package dated _________________ for the above-captioned project, the
undersigned hereby proposes to furnish all labor, equipment and materials and perform all work in strict
accordance with the plans, specifications and all the Contract Documents within the time set forth therein, for
prices stated in this proposal.
Signature of Responsible Official:________________ _______ Date:________________________________
Title:________________________________ Printed Name:______________________________
Name of Firm:___________________________________________________ State of Incorp._________________
Business Address:______________________________________________________________________________
Telephone Number:____________________________ Fax:_______________________________________
Cell Phone:___________________________________ E-Mail:_____________________________________

Town of Norwich VT
Winter Sand Specification
Pg 1 of 1
Percent
Sieve
Passing
Siz e
Total
Sample
1/2 100
3/8 95-100
#4 70-90
#8 40-80
#16 25-70
#30 10-50
#50 0-30
#100 0-12
#200 0-8