Temporary Security Services Request for Proposals

REQUEST FOR PROPOSALS
FOR
TEMPORARY SECURITY SERVICES
RFP OPENING DATE: August 31, 2026
RFP CLOSING DATE: September 30, 2026
Division of Corrections
200 S. Tucker Blvd
St. Louis, MO 63102
314-621-5848 ext. 2000
Note: If this RFP was downloaded from the City of St. Louis Procurement Website each applicant must provide contact information to the
RFP contact person in order to be notified of any changes in this RFP document.
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TABLE OF CONTENTS
I. Purpose and Intent 3
II. Contact Person & Questions 4
III. Submission & Deadline 4
IV. Terms of Contract...........................................................................................5
V. Non-Exclusive Contract...........................................................................11
VI. Insurance / Warranty Requirements...........................................................11
VI. Required Proposal Contents......................................................................12
VIII. Proposal Evaluation................................................................................12
IX. Standard Contract Terms........................................................................13
A. Recordkeeping & Audits.................................................................13
B. Non-Discrimination Policy...............................................................13
C. Minority and Women's Business Enterprise Participation.......................14
D. Public Records Law.......................................................................14
E. Living Wage................................................................................14
F. Service Contract Prevailing Wage.....................................................14
G. Unauthorized Aliens Affidavit.........................................................15
H. Anti-Discrimination Against Israel Act..............................................15
I. Independent Contractor.................................................................15
J. Indemnification...........................................................................15
K. Insurance...................................................................................16
L. Subject to Appropriation of Funds...................................................17
M. Prohibition on Limitation of Liability Clauses.....................................17
N. Termination................................................................................17
O. City Data Offshore Use and Storage..................................................17
X. Governing Law and Venue 18
Appendix 19
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ESTIMATED SCHEDULE (SUBJECT TO CHANGE):
Date Activity/Time
August 31, 2026 RFP Issue Date
September 22, 2026 Site Visit (Attendance Encouraged)
September 23, 2026 Questions Due
September 25, 2026 Responses to Questions Posted
September 30, 2026 Proposals Due
December 1, 2026 Anticipated Contact Signed
January 1, 2027 Anticipated Contract Start Date
I. Purpose and Intent
The City of St. Louis Division of Corrections is requesting proposals from experienced contractors
to provide temporary security services at the facility with an average daily population of
approximately 800 inmates at the City Justice Center located at 200 S. Tucker Blvd; St. Louis, MO
63102.
Organizations interested in submitting a proposal in response to this RFP shall be referred to as
"Respondents."
Issuing an RFP does not obligate the City of St. Louis to award a contract to any provider, nor is the
City of St. Louis or any of its employees or agents liable for any loss, costs, damage, or liability of
whatever nature incurred by the organizations in the preparation of proposals. Nothing in this RFP
nor in any proposal in response to this RFP is intended to be, nor should anything be construed, as an
offer of engagement, nor shall the selection of a Respondent be construed as an offer of engagement
unless and until a contract is fully negotiated and fully executed by all parties. The City retains the
right to award parts of the contract to several respondents, not to select any respondents, and/or to
re-solicit proposals.
The City reserves the right to reject any and all proposals submitted and to waive any and/or all
non-material irregularities pertaining to the submission of the proposal. Additionally, any and all
RFP project elements, requirements, and schedules are subject to change and modification. The City
also reserves the right to modify, suspend, or terminate at its sole discretion any and all aspect(s) of
the RFP process to obtain further information from any and all respondents, and to waive any defects
as to form or content of the RFP or any responses by any organization/company.
Any such modification, clarification, or revision to this RFP will be by addendum. All RFP addenda
will be issued on the City website. To access addenda, Respondents must locate "RFP for Temporary
Security Services" at the following address:
https://www.stlouis-mo.gov/government/procurement.cfm. It is the sole responsibility of
Respondents to be knowledgeable of all addenda related to this RFP. This RFP may be canceled at
any time and any and all proposals may be rejected, in whole or in part, when St. Louis Division of
Corrections determines it is in the best interest of the City and /or the Department. All submitted
materials will become the property of the City and will not be returned. At the discretion of the City,
any submitted documents may become open public records at any time during the selection process.
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Any such documents shall become open public records at the conclusion of the selection process.
Proposals and communications exchanged in response to this RFP should be assumed to be subject
to public disclosure. By submitting a response to this RFP, each Respondent acknowledges having
read this RFP in its entirety and agrees to all terms and conditions set out in this RFP.
Respondents may submit amended proposals before the deadline for receipt. Such amended
proposals must be complete replacements for a previous submission and must be clearly identified as
such in the transmittal letter. The City of St. Louis Division of Corrections will not merge, collate, or
assemble the Respondent's materials. Respondents are permitted to withdraw their submissions at
any time prior to the deadline for receipt. Respondents must submit a written withdrawal request
signed by the Respondent's duly Authorized Representative(s) addressed to the City of St. Louis
Division of Corrections.
II. Contact Person & Questions
If any prospective Respondent is in doubt as to the meaning of any part of the Request For
Proposal (RFP), the Respondent may, by e-mail, submit to the Division of Corrections Contracts
Compliance Officer a written request for an interpretation no later than September 23, 2026 by 4:00
p.m. The response(s) will be addressed via email.
Questions should be directed to: Earline Bell, Contracts Compliance Officer belle@stlouis-mo.gov
314-621-5868 ext. 2000.
No contact with other City employees regarding this RFP is permitted. Unauthorized contact
regarding this RFP may result in disqualification or rejection of a proposal.
Questions must be submitted no later than September 23, 2026. The Division of Corrections will
maintain a list of all requesting copies of the RFP and will ensure that copies of all questions and
responses shall be made available in writing to each organization/company on such list, when
requested. Answers will also be publicly posted at
https://www.stlouis-mo.gov/government/procurement.cfm.
Questions should be asked in consecutive order, from beginning to end, following the organization
of this RFP. Each question should begin by referencing the RFP page number and section number to
which it relates. Short procedural inquiries may be accepted by telephone; however, oral
explanations or instructions given over the telephone shall not be binding upon the City of St. Louis
Division of Corrections. Respondents should not otherwise contact the Department directly, in
person, by telephone, facsimile, or by e-mail, concerning this RFP.
Contact with the City of St. Louis Division of Corrections after the submission of proposals is
limited to status inquiries only and such inquiries are only to be directed to the above-named
individual. Any further contact or information about the RFP to the St. Louis Division of Corrections
or any of its employees or any Selection Committee Members will be considered an impermissible
supplementation of the Respondent's proposal.
III. Submission & Deadline
In order for the St. Louis Division of Corrections to consider proposals, Respondent's submission
must be received by:
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Date: September 30, 2026
Time: 5:00 P.M. CT
Proposals received after this deadline will not be accepted.
The RFP must be labeled on the outside of the package to clearly indicate that it is in response to the
"RFP FOR TEMPORARY SECURITY SERVICES." Each Respondent must submit one (1)
sealed, complete, original proposal and six (6) sealed, full, complete and exact copies of the original.
Proposals must utilize 8.5 x 11-inch paper, use standard 12-point font, have 1.5-2.0 spacing, and
contain a Table of Contents. It is suggested that the Respondent make and retain a copy of its
proposal. Respondents shall also submit proposals in Word and PDF form via e-mail to the address
listed above.
Introduction
The City of St. Louis Division of Corrections is seeking any and all qualified companies or
organizations to enter into a contract to provide Temporary Security Services for the Justice Center.
IV. Terms of Any Successfully Negotiated Contract
1) Terms of contract will be 3 years from date of award with 2 one-year(s) extensions.
2) The Contractor must supply appropriately trained Security Guards under a tiered staffing
approach when recruitment is sufficient. The parties acknowledge and agree that the goal
is for Vendor, using best efforts in recruitment and retention, to achieve a minimum of
fifteen (15) Security Guards for 24-hour security guard service per day, seven (7) days a
week, including Holidays as defined in Section 45.G.
3) Contractor shall provide the Commissioner, no less than seven (7) calendar days in
advance, a weekly schedule of Security Guard staffing.
4) The Vendor shall provide security services including, but not limited to, at pedestrian and
vehicle gates and access points, employee inspection services, employee screening
services, vehicle screening services, patrols, perimeter inspections, alarm response, CCTC
monitoring, assisting with emergencies, ID badging services & verification, traffic
management and parking control, assistance with escort services for restricted area
access, physical security inspections/patrols/badge checks, inspection of delivered goods,
dispatch services, temperature screening, and other related security and support functions
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in support of the City Justice Center's security programs and/or emergency response,
ordered in writing by the Commissioner.
5) The Security Guards and Security Supervisor provided by the Contractor pursuant to this
Agreement SHALL NOT be engaged nor utilized for inmate cell extractions in any
capacity.
6) The Contractor will identify a single point of contact and an alternate point of contact
through which all information concerning security service can be communicated to and
from the Commissioner.
7) Contractor shall provide new and complete personal protective equipment (PPE) and
proper uniforms of the type and style dictated by local weather conditions, CDC & City
Department of Health standards and said uniforms must be approved in writing by the
Commissioner. It is acknowledged and agreed between the parties that City will provide
uniform shirts so that Security Guards and Security Supervisors will match as closely as
reasonable to City Corrections' uniforms; Contractor shall provide, at its own expense, as
the balance of the uniform. Uniform expenses will be included in the hourly rate
itemization and is not to be considered a part of the Vendor's employees' wages in the
uniform allowance. The authorized uniform, approved by the Commissioner, must be
provided at Vendor's expense with no cost to the Vendor's employees.
8) Contractor understands and agrees that in order to perform acceptable security guard
duties, the Vendor must have:
a) Knowledge of the City Justice Center's general security and asset protection
procedures;
b) Knowledge of the Division of Corrections Standard Operating Procedures and Post
Orders, as published by the City;
c) Knowledge of the physical layout of the City Justice Center;
d) Knowledge of all rules and regulations of which the Service Provider is responsible to
enforce;
e) Knowledge of physical security systems including access control systems, CCTV
systems, barriers, gates, fencing, and locking devices installed at assigned posts;
f) Knowledge of patrol techniques, i.e. foot vs. mobile;
g) Knowledge of emergency response procedures;
h) Knowledge of first aid for self and others;
i) Knowledge of operational security and protection of sensitive security information;
j) Knowledge of personnel inspection practices and procedures;
k) Knowledge of personnel screening practices and procedures; and
l) Knowledge of vehicle inspection practices and procedures.
9) The City shall provide for each new Security Guard and Security Supervisor, prior to the
commencement of work, a Division of Corrections 'academy' style training at the expense
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of the City. The academy training is provided by the City to ensure that each new Security
Guard and Security Supervisor meet the same standards of training as the City's
Corrections Officers prior to the start of work.
10) The Contractor shall ensure that all Security Guards and Security Supervisors are
thoroughly familiar with all applicable federal, state, and local laws, rules, regulations and
procedures including the Division of Corrections rules and procedures before they are
allowed to staff any City Justice Center post unsupervised. If any significant change in the
rules, regulations and procedures are mandated by the Commissioner, the City will advise
of the need for retaining. However, if deficiencies in the Contractor's performance and
staff are observed, this will require recurrent training at the Contractor's expense.
11) The Commissioner may amend, delete or add to the Initial Minimum Training as
operationally necessary, in coordination with the Contractor. The "Initial Minimum
Training Requirements" for each Security Guard and Security Supervisor to be provided
for by Contractor at Contractor's expense will include but not necessarily be limited to:
a) Orientation (2 hours) - Definition of Security Relationship of Private Security, Public
Relations, Department and Appearance, Maintenance and Safeguarding of Uniforms
and Equipment.
b) Legal Power and Limitations (2 hours)- Prevention vs. Apprehension, Arrest, Search
and Service and Seizure, Use of Force and Civil Liability.
c) General Duties (2 hours)- Patrol and Inspection, Fire Hazards and appropriate Fire
Response, Safety.
d) Handling Emergencies (1 hour)- Procedures for Fires, Bombs Threats, Explosions,
Floods, Riots, etc.; including reporting emergencies.
e) Crisis Management
f) Workplace Violence
g) Media Management - controlled handling, monitoring, and distribution of
information and communication regarding the jail to the public or news outlet.
h) Report Writing (1 hour)- Note taking, essentials of producing a concise, complete
written report.
i) Identifying Suspicious Items & Packages training and Identifying Vehicle Borne
Improvised Explosives Devices (VBIED) Training.
j) Sensitive Security Information (SSI) Training.
k) Americans with Disability Act (ADA) Awareness Training.
l) Automated External Defibrillators
m) Human Trafficking
n) Security Identification Display Area (SIDA) Training, if any.
o) Non-Movement Area Driver Training if required for badge type, if any.
p) City Justice Center Computerized Interactive Employer Training Modules as required
by badge type, if any.
i) City Justice Center Emergency Plan
ii) Basic Security Awareness
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iii) Active Shooter
iv) Public Protection (AOA Drivers)
v) Non-Movement Area Driver Training ( AOA Drivers)
q) Supervisor Training
r) Principles of Leadership
s) Employee Performance Evaluations
t) Time Management
u) Behavior and Motivation
v) Customer Service as a Security Function
w) Handling Multiple Priorities
x) Supervisor Communication
12) Post Specific Training:
a) Comprehensive Vehicle Assessment and Inspection Techniques, to include Proper Use of
Inspection Mirrors on interior and exterior (undercarriage) of vehicle.
b) IED recognition
c) Employee inspections and screening to include bag inspections, handheld
magnetometer usage, and par down procedures.
13) Delivery inspections and searches of goods.
14) Traffic Management & Control techniques and roadway hazard prevention & safety.
15) Alarm Center / CCTV
16) The Security Supervisor must be knowledgeable of all rules and regulations which he/she
is responsible for enforcing. The Security Supervisor must be knowledgeable about each
security post, direct access point and applicable post orders. The Supervisor must review
Security Officers' reports. The Supervisor is also responsible for ensuring the necessary
notifications of incidents are performed during his/her shift.
17) Examination (1 hour)- Contractor will prepare, administer and discuss an examination
approved by the Commissioner. Contents of the examination should be submitted in
advance to the Superintendent for review and written approval.
18) Documentation of compliance with the above minimum requirements for each assigned
Security Guard and Security Supervisor must be included in the personnel records of each
employee and must be kept and maintained on file at all time.
19) The Commissioner, at his or her sole discretion, may require additional Security Guard
and Security Supervisor training over the term of this Agreement. Any additional training
that is necessary to improve unsatisfactory performance or correct deficiencies noted by
the Commissioner will be the sole expense of the Contractor.
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20) Security Guards and Security Supervisors assigned to staff designated posts may also be
required by the Commissioner to attend remedial training classes, to be conducted at the
City's expense.
21) The Commissioner retains the right to conduct periodic testing and observation of all
personnel to ensure these requirements are being met. Further, if it is determined by the
Superintendent that the standards are not being met, retraining will be conducted
immediately by the Contractor.
22) The Contractor agrees to immediately replace any person employed under this agreement
should the Commissioner recommend that the action should be done for the good of the
services being rendered under this Agreement. Such request by the Commissioner will
not require written notification to the Contractor and may be for any reason provided as
long as such recommended action is not prohibited by law.
23) At the start of this Agreement, the Commissioner, at his or her sole discretion, may
require a Security Guard Services class tailored to work contemplated herein. If ordered,
this class will be conducted at the expense of the City.
24) At the start of this Agreement, the Commissioner, at his or her sole discretion, may
require a Security Guard Services class tailored to work contemplated herein. If ordered,
this class will be conducted at the expense of the City.
25) Contractor acknowledges and agrees that all individuals assigned to work under this
Agreement must meet or satisfy the following minimum requirements:
a. Be properly licensed under guidelines set forth by the City and carry such
license at all times while providing service under this Agreement;
b. Have a basic written and oral skills in English;
c. Have a high school diploma or equivalent;
d. Be 21 years if age or older
e. Be a permanent resident or citizen of the U.S;
f. [RESERVED]
g. Be properly uniformed, including PPE, badge, and equipped; all such
uniforms and equipment must be approved in Advance and in writing by the
Commissioner.
h. Pass an initial saliva for the detection of the illegal use or abuse of drugs and
alcohol. Testing will only be done by an independent laboratory, at the
Vendors expense, for the purpose of confirming a positive test result via a
Medical Review Officer. The Commissioner reserves the right, at his or her
sole discretion, to approve the type of test, the threshold levels for initial and
confirmatory tests, if applicable, and the laboratory or clinic selected.
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26) Contractor's Security Supervisor and Regional Vice-President will meet with the
Commissioner no less than once per quarter. These will be scheduled meetings, and at
these meetings, the Contractor shall provide results of internal quality assurance
inspections and testing as required in this Agreement.
27) While on duty, the Contractor's personnel:
a. Will comply with Social Distancing guidelines in effect at such time that are
recommended by the CDC in coordination with the Commissioner.
b. Any job-related task where social distancing is impractical shall be
completed with the appropriate level of PPE.
c. Will be alert and attentive, and shall not use personal wireless devices
(including Bluetooth), socialize, or conduct personal business on their
watch.
d. Shall not smoke or use chewing tobacco or E-cigarettes on post.
e. Shall not eat at post unless approved to do so by the Commissioner. Vendor
shall ensure that sufficient personnel are available to provide continuous
coverage at posts during breaks.
f. Shall not discuss duty assignments or sensitive security information (SSI)
with anyone who does not have official need to know.
g. Vendor & employees are prohibited from making any video or audio
recordings of incidents or responses regarding City Justice Center or
Medium Security Institution issues. Recording is NOT ALLOWED.
h. Vendor's personnel, who, in the performance of their official duties, become
knowledgeable or aware of the details of any criminal acts or rule violation
or any unauthorized access, shall report it immediately to City Justice Center
authorities and not divulge sensitive security information (SSI) to
unauthorized personnel. Such information includes, without limitation:
i. Any information about an incident or efforts to resolve an incident, or any
disclosure which may jeopardize the safety of any persons involved.
j. Any information about the security systems and procedures in place at the
City Justice Center. This includes personnel information, shift schedules,
computer access codes, personnel access procedures, and other security and
safety information.
28) Contractor shall be responsible for directing and controlling the work of its employees to
include disciplinary measures and performance incentives.
29) Contractor shall be responsible for the repair, replacement, maintenance, disinfecting and
cleaning of all equipment, supplies, office space, guard booths (cleaning only), access
control readers, etc. necessary to perform satisfactorily the requirements and duties
outlined in this specification as per the recommendations of the CDC and guidance of the
Superintendent.
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