Roy City Parks and Recreation Request for Proposal

Roy City Parks and Recreation
- REQUEST FOR PROPOSAL –
Emma Russell Park Walking Trail

Roy City Parks and Recreation seek proposals from qualified contractors for trail repairs at Emma Russell Park.

Sealed proposals will be accepted by Roy City at the Roy City Parks and Recreation Department offices.

The deadline for submitting proposals under this specification is Monday, July 28, 2025, at 4:00pm.

Roy City Parks and Recreation

1950 West 4800 South

Roy, Utah 84067

801-774-1048

Roy City is seeking qualified contractors to complete a comprehensive trail rehabilitation project. The scope of work includes: (1) removal and replacement of approximately 3,800 square feet of damaged trail on the south end of the park, including the removal of tree roots contributing to trail deterioration; (2) crack patching and saw cutting of damaged sections on the remaining trail with asphalt pavement repair; and (3) installation of an overlay across the entire trail surface (approximately 30,488 square feet).

Emma Russell Park

4300 West 5700 South

Roy, Utah 84067

Bidders are responsible for visiting the park site and inspecting the trail and all conditions related to the description of work. The selected contractor will be responsible for providing all labor and equipment necessary to complete the scope of work.

Submitted proposals must include:

• Company profile and contact information
• Price proposal for the work with details and specifications
• Proposed timeline for the work (preference given for fall 2025 – mobilization through completion)

Additional information may be required upon request:

• Proof of insurance
• Proof of licensing
• Proof of experience with similar projects
• References

For questions, clarification, or concerns related to this Request for Proposal prior to opening proposals, contact Michelle Howard, Roy City Parks and Recreation Director, 801-774-1048.

Additional Information

Attachment A: Emma Russell Park area map.

General Provisions

1. No Representation or Warranty. It is the responsibility of each respondent to carefully examine this RFP and evaluate all of the instructions, circumstances, and conditions which may affect any proposal. Failure to examine and review the RFP and other relevant documents or information will not relieve respondent from complying fully with the requirements of this RFP. Respondent’s use of the information contained in this RFP is at the respondent’s own risk and no representation or warranty is made by the City regarding the materials in the RFP.
2. Cost of Developing Proposals. All costs related to the preparation of the proposals and any related activities are the sole responsibility of the respondent. The City assumes no liability for any costs incurred by respondents throughout the entire selection process.
3. Equal Opportunity. The City is committed to ensuring equitable and uniform treatment of all respondents throughout the advertisement, review, and selection process. The procedures established herein designated give all parties reasonable access to the same fundamental information.
4. Proposal Ownership. All proposals, including attachments, supplementary materials, addenda, etc., will be retained as property of the City and will not be returned to the respondent.
5. Modification of RFP. The City reserves all right to cancel or modify the terms of this RFP and/or the project at any time and for any reason preceding the execution of a contract. The City will provide written notice to respondents of any cancellation and/or modification.
6. Financial Responsibility. No proposal will be accepted from, or contract awarded to, any person, firm, or corporation that is in arrears to the City, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that may be deemed irresponsible or unreliable to the City. Respondents may be required to submit satisfactory evidence demonstrating the necessary financial resources to perform and complete the work outlined in this RFP.
7. Owners’ Rights Reserved. The City reserves the right to reject any or all proposals, to waive any informalities in a proposal, to request clarification or additional information, and to make awards in the best interest of the City. Award of contract will be at the City’s discretion based on their evaluation of the proposal best determined to suit the city’s needs.
8. Disclosure of Proposal Content. All responses, inquires, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the off error that is submitted to the City, as part of the proposal or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The Government Records Access and Management Act, (“GRAMA”) states that certain information in the submitted proposal contained in its proposal protected from such disclosure, the respondent may request such treatment by providing a “written claim of business confidentiality and a concise statement of reasons supporting business confidentiality” with the proposal. Blanket claims that the entire RFP is confidential will be denied. The City cannot guarantee that any information will be held confidential.

Dated: July 14, 2025
Published: July 16, 2025

By:       Michelle Howard, Parks and Recreation Director
Roy City Corporation

– Attachment A –