Windshield Repair & Replacement for City Vehicles

Location:	Washington
Posted:	Jun 27, 2026
Due:	Jul 10, 2026
Agency:	City of Tacoma
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	GF26-0139N
Publication URL:	To access bid details, please log in.

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PUBLIC WORKS/FLEET SERVICES

REQUEST FOR BIDS

WINDSHIELD REPAIR & REPLACEMENT FOR CITY VEHICLES

SPECIFICATION NO. GF26-0139N

Request for Bids

Template Revised: 05/09/2025

Specification No. GF26-0139N

City of Tacoma

Public Works/Fleet Services

REQUEST FOR BIDS GF26-0139N

Windshield Repair & Replacement for City Vehicles

Submittal Deadline: 11:00 a.m., Pacific Time, Friday, July 10, 2026

Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server,

as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid

submittals. Include the specification number in the subject line of your email. Your submittal must be sent as

an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp

located at the lobby security desk, as the official time of receipt. Include the specification number on the

outside of the envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Submittals will be received as follows:

By Email:

sendbid@tacoma.gov

Maximum email size, including attachments: 35 MB. Multiple emails may

be sent for each submittal.

Note: Email may pass through multiple servers before arriving at its destination.

Please allow sufficient time for email delivery of submittals. Timely electronic

delivery is at the risk of the supplier.

In Person:

Tacoma Public Utilities Administration Building

North, Main Floor, Lobby Security Desk

3628 South 35th Street

Tacoma, WA 98409

Monday – Friday 8:00 am to 4:30 pm

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and

obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.

• Register for the Bid Holders List to receive notices of addenda, questions and answers and related

updates.

• Click here to see a list of vendors registered for this solicitation.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Project Scope: Windshield Repair & Replacement for City Vehicles

Estimate: $125,000

Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with

Washington State law.

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of

the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to

nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be

made available in an alternate format by emailing the contact listed below in the Additional Information

section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of

1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders

that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and

will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by

contacting Merry Mitchell by email to mmitchell@tacoma.gov

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures

for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with

disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

TABLE OF CONTENTS

REQUEST FOR BIDS................................................................................................................ 2

TABLE OF CONTENTS................................................................................................................ 3

SUBMITTAL CHECK LIST ......................................................................................................... 4

SPECIAL NOTICE TO BIDDERS............................................................................................... 4

1. MINIMUM REQUIREMENTS .............................................................................................. 9

2. STANDARD TERMS AND CONDITIONS ........................................................................... 9

3. INSURANCE REQUIREMENTS ......................................................................................... 9

4. DESCRIPTION OF WORK ................................................................................................. 9

5. ANTICIPATED CONTRACT TERM..................................................................................... 9

6. CALENDAR OF EVENTS ................................................................................................... 9

7. INQUIRIES ......................................................................................................................... 9

8. PRE-BID MEETING ...........................................................................................................10

9. DISCLAIMER.....................................................................................................................10

10. RESPONSIVENESS ..........................................................................................................10

11. AWARD .............................................................................................................................10

12. DELIVERY .........................................................................................................................11

13. COMPLIANCE WITH SPECIFICATIONS...........................................................................11

14. ENVIRONMENTALLY PREFERABLE PROCUREMENT...................................................11

15. LEAP REQUIREMENTS ....................................................................................................12

16. EQUITY IN CONTRACTING ..............................................................................................12

APPENDIX A – Scope of Work .................................................................................................13

APPENDIX B – Signature Page & Price Proposal Form............................................................14

APPENDIX C – Sample Contract & Insurance Requirements ...................................................15

SUBMITTAL CHECK LIST

This checklist identifies items to be included with your submittal. Any submittal received without

these required items may be deemed non-responsive and not be considered for award.

Submittals must be received by the City of Tacoma Purchasing Division by the date and time

specified in the Request for Bids page.

The following items make up your complete electronic submittal

package (include all the items below):

Signature Page (Appendix B)

To be filled in and executed by a duly authorized officer or representative of the bidding entity.

If the bidder is a subsidiary or doing business on behalf of another entity, so state, and provide

the firm name under which business is hereby transacted.

Price Proposal Form (Appendix B)

The unit prices bid must be shown in the space provided. Check your computations for

omissions and errors.

After award, the following documents will be executed:

City of Tacoma Contract (See sample in Appendix C)

Must be executed by the successful bidder.

Certificate of Insurance and related endorsements (Appendix C)

Shall be submitted with all required endorsements

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state

law and Tacoma Municipal Code, including, but not limited to the following:

STATE OF WASHINGTON

RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory

state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapters

18.27 RCW,18.106 RCW, 70.87 RCW, 19.28 RCW, which must have been in effect

at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s

employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in

Title 50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number,

as required in Title 82 RCW and;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010

(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

5. Have received training on the requirements related to public works and prevailing

wage under this chapter and chapter 39.12 RCW and must designate a person or

persons to be trained on these requirements. The training must be provided by the

department of labor and industries or by a training provider whose curriculum is

approved by the department. Bidders that have completed three or more public

works projects and have had a valid business license in Washington for three or

more years are exempt from this subsection.

RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:

Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident

contractors. Any bid received from a non-resident contractor from a state that provides an in-

state percentage bidding preference is subject application of a comparable percentage

disadvantage.

A non-resident contractor from a state that provides an in-state percentage bidding preference

means a contractor that:

1. Is from a state that provides a percentage bid preference to its resident contractors

bidding on public works projects, and

2. Does not have a physical office located in Washington at the time of bidding on the

City of Tacoma public works project.

The state of residence for a non-resident contractor is the state in which the contractor was

incorporated, or if not a corporation, the state in which the contractor’s business entity was

formed.

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder

preference. If the state of the non-resident contractor provides an in state contractor preference,

a comparable percentage disadvantage will be applied to the non-resident contractor’s bid prior

to contract award. The responsive and lowest and best responsible bidder after application of

any non-resident disadvantage will be awarded the contract.

The reciprocal preference evaluation does not apply to public works procured pursuant to RCW

39.04.155, RCW 39.04.280, federally funded competitive solicitations where such agencies

prohibit the application of bid preferences, or any other procurement exempt from competitive

bidding.

Bidders must provide the City of Tacoma with their state of incorporation or the state in which

the business entity was formed and include whether the bidder has a physical office located in

Washington.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Specification Number	Type	Due Date	Time Due - Pacific	Title and Solicitation Documents	Date Issued
GF26-0139N	RFB	07/10/2026	11 AM	Windshield Repair & Replacement for City Vehicles Specification Register for the Bid Holders List	06/26/2026

Windshield Repair & Replacement for City Vehicles

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See also