RFP SC 1806.2026.2.ZX Courtwide Space Management Software

Issue Date: September 29, 2026
RFP Number: SC 1806.2026.2.ZX
ALAMEDA COUNTY SUPERIOR COURT
COURTWIDE SPACE
MANAGEMENT
SOFTWARE
Pre-Proposal Conference
October 20, 2026

AGENDA
1. Timeline and Important Dates
2. Background Information
3. SOW Requirements
4. Technical Proposal
5. Cost Proposal
6. Scoring & Evaluation
7. Submission of Proposals
8. Questions

Sept. 29, 2026
RFP Issued
Oct. 5, 2026
Pre-Proposal Conference
Email All Questions To:
Oct. 5, 2026
bidquestions@alameda.courts.ca.gov
Deadline for questions Questions and answers will be posted on
Oct 8th (estimate).
Oct. 20, 2026
Proposals due 2:00 PM Pacific Time
TIMELINE
Nov 10, 2026
Public Opening of Cost Proposals
Nov. 18, 2026
Notice of Intent to Award
Nov. 19 - Dec 14, 2026
Negotiations and Execution of Contract
1st Option Term: Dec 15, 2027 - Dec 14, 2028
Dec 15, 2026 - Dec. 14, 2027
2nd Option Term: Dec 15, 2028 - Dec 14, 2029
3rd Option Term: Dec 15, 2029 - Dec 14, 2030
Contract start date and expiration date
4th Option Term: Dec 15, 2030 - Dec 14, 2031
With an option to extend through Dec. 14, 2031

BACKGROUND INFORMATION
Alameda County Superior Court
Courtwide Space Management Software
WHO? WHAT? WHY?
* Support operational needs
* Superior Court of California, Space Management Software
* Verify space availability
County of Alameda
* Accommodate space requests
* Remove challenges

SOW REQUIREMENTS
STATEMENT OF WORK
DESCRIPTION OF GOODS AND OR SERVICES (Section 2.1-2.8)
* 2.1 Space Reservation and Employee Experience
* 2.2 Employee and Seat Management
* 2.3 Floor Plans and Space Visualization
* 2.4 Space Allocation and Classification
* 2.5 Scenario Planning and Space Planning
PERFORMANCE
* 2.6 Reporting
* 2.7 Room Booking and Utilization Dashboards
PRETRIAL POPULATION
* 2.8 Building Occupancy and Presence Reporting

SOW REQUIREMENTS CONT.
STATEMENT OF WORK
TECHNOLOGY REQUIREMENTS (Section 2.9)
PRETRIAL POPULATION
* Hosting Environment
* Data Import and Export
* Data Security
* Data Ownership and Portability
* Multi-Factor Authentication and Single Sign-On
* System Availability and Reliability
* Role Based Access Control
* Service Level Requirements
* HR or Directory Integration
* Backup and Disaster Recovery
* Calendar Integration
* Audit Logging
* Maintenance/Work Order System Integration
* Privacy and Data Protection
* Integration and APIs
* Implementation, Technical Support, and Maintenance
* Badge and Wi-Fi Data Integration
* Requirement Compliance

Technical Proposal
* Attachment 14: Technical Proposal Template
* Questionnaire
* Attachment 15: Technical Requirements
* IT Requirements
TECHNICAL
PROPOSAL
Other Forms, Attachments and
Certifications
* Refer to the Check List and RFP section 7.1 for the
required forms and attachments.
* Others: Licenses and certifications: Business, Good
Standing

COST PROPOSGAENERLAL TIPS
Include ALL required costs for the
contract. Any required costs not
included and identified during
contract negotiations may result in
a cancellation of award
COST PROPOSAL ATTACHMENT 16
* Complete the applicable pricing information in Columns
A-H for each required and optional cost item.
* Column I will automatically calculate the total estimated
contract amount.
* Column J for any relevant notes or assumptions

SCORING & EVALUATION
CRITERION

SUBMISSION OF PROPOSALS
SUBMITTING YOUR PROPOSAL
* Proposals must be submitted by October 20th at 2:00pm Pacific Time.
* Proposals must be submitted in 2 separate emails: (1) Technical Proposal and (2) Cost
Proposal.
* Proposal must be emailed to bidquestions@alameda.courts.ca.gov
* The subject line of the email must include the RFP title and number.
* Courtwide Space Management Software SC 1806.2026.2.ZX - Technical Proposal
* Courtwide Space Management Software SC 1806.2026.2.ZX - Cost Proposal