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BID DOCUMENTS, CONTRACT DOCUMENTS
AND SPECIFICATIONS
FOR
SHILOH CHURCH WATER LINE IMPROVEMENTS AND SEWER SERVICE CONNECTION
FOR THE
CITY OF DALLAS, GEORGIA
Elected Officials
James Kelly, Mayor
Nancy Arnold
Chris Carter
Candace Callaway
James Henson
Leah Alls
Cooper Cochran
Kendall Smith, City Manager
Brandon Rakestraw, Public Works Director
JUNE 2026
PROJECT NO. 2026-04
FUNDING: DOWNTOWN DEVELOPMENT AUTHORITY
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SHILOH CHURCH WATER LINE IMPROVEMENTS
AND SEWER SERVICE CONNECTION
Table of Contents
• INVITATION TO BID .................................................................................................... 3
• GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS ....... 4
• EXHIBIT A: DISCLOSURE FORM ............................................................................ 13
• EXHIBIT B: IMMIGRATION AND SECURITY FORM ......................................... 14
• EXHIBIT C: BID SCHEDULE ..................................................................................... 16
• EXHIBIT D: SAMPLE SERVICE PROVIDER CONTRACT ................................. 19
• EXHIBIT E: BID BOND ............................................................................................... 24
• EXHIBIT F: PERFORMANCE BOND ....................................................................... 28
• EXHIBIT G: LABOR AND MATERIAL PAYMENT BOND .................................. 32
• EXHIBIT H: SUMMARY OF WORK ......................................................................... 38
• EXHIBIT I: STANDARDS AND SPECIFICATIONS ............................................... 39
• EXHIBIT J: WATER, SEWER, AND UTILITY PLAN ............................................ 52
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INVITATION TO BID
SHILOH CHURCH WATER LINE IMPROVEMENTS
AND SEWER SERVICE CONNECTION
BID NUMBER: 2026-04
__________________________________________________
The City of Dallas is soliciting competitive sealed bids from qualified, responsive and
responsible bidders who hold an active utility contractors license within the state of Georgia,
and are currently listed on the City of Dallas approved utility contractors list, for the purchase
and installation of water lines and sewer service connection for the Shiloh Church water line
improvement and sewer service connection project and is being funded by the City of Dallas
Downtown Development Authority. Please visit Bids and RFPs | Dallas, GA (dallasga.gov)
Bids should be typed or submitted in ink and returned in a sealed container marked on the
outside with the Bid Number and Company Name. Bids will be received until 10:00 am on July
15th, 2026, at the City of Dallas City Hall, 129 E. Memorial Dr., Dallas, Georgia 30132, at
which time the bids will be publicly opened and read aloud. Bids received after the above date
and time, or in any location other than Dallas City Hall, will not be considered.
Questions regarding bids should be directed to Brandon Rakestraw, Public Works Director, at
brakestraw@dallas-ga.gov or by calling 770-443-8110, no later than July 10th, 2026. Bids are
legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.
The written bid documents supersede any prior verbal or written communications between the
parties.
An award will be made to the equipment manufacturers or venders submitting the lowest
responsive and responsible bid. The City of Dallas reserves the right to reject any or all bids, to
waive technicalities, and to make an award deemed in its best interest. Bids may be split or
awarded in entirety. Dallas reserves the option to negotiate terms, conditions and pricing with
the lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the city website, www.dallasga.com and
companies submitting a bid will be notified via e-mail.
Brandon Rakestraw
Public Works Director
brakestraw@dallas-ga.gov
Office:(770)443-8110 ext:1401
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CITY OF DALLAS
GENERAL INSTRUCTIONS FOR BIDDERS, TERMS AND CONDITIONS
PREPARATION OF BIDS:
• Each bidder shall examine the drawings, specifications, schedule and all instructions.
Failure to do so will be at the bidder’s risk, as the bidder will be held accountable for their
bid response.
• Each bidder shall furnish all information required by the bid form or document. Each
bidder shall sign the bid and print or type his or her name on the bid form or document.
The person signing the bid must initial erasures or other changes. An authorized agent of
the company must sign bids.
• Individuals, firms and businesses seeking an award of a City of Dallas herein after City or
City of Dallas contract may not initiate or continue any verbal or written communications
regarding a solicitation with any City officer, elected official, employee or other City
representative without permission of the Purchasing Official named in the solicitation
between the date of the issuance of the solicitation and the date of the final contract award
by the City of Dallas. Violations will be reviewed by the City Manager. If determined that
such communication has compromised the competitive process, the offer submitted by the
individual, firm or business maybe disqualified from consideration for award.
• Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the
bid/proposal submittal but are contained for informational purposes only. If awarded, the
successful bidder(s) will be required to complete them prior to notice to proceed.
• In accordance with the Georgia Illegal Reform and Enforcement Act of 2011, an original
signed, notarized and fully completed Contractor Affidavit and Agreement should be
included with your bid/proposal submittal, if applicable. Failure to provide the Contractor
Affidavit and Agreement with your bid/proposal submittal may result in bid/proposal
being deemed non-responsive and automatic rejection.
DELIVERY:
• Each bidder should state time of proposed delivery of goods or services.
• Words such as “immediate,” “as soon as possible,” etc. shall not be used. The known
earliest date or the minimum number of calendar days required after receipt of order,
notice to proceed or notice of award shall be stated (if calendar days are used, include
Saturday, Sunday and holidays in the number).
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EXPLANATION TO BIDDERS:
• Any explanation desired by a bidder regarding the meaning or interpretation of the
invitation for bids, drawings, specifications, etc. must be requested by the question cutoff
deadline stated in the solicitation in order for a reply to reach all bidders before the close
of bid. Any information given to a prospective bidder concerning an invitation for bid will
be furnished to all prospective bidders as an addendum to the invitation if such information
is necessary or if the lack of such information would be prejudicial to uninformed bidders.
The written bid documents supersede any verbal or written communications between
parties. Receipt of any such addendum should be acknowledged in the bid. It is the
bidder’s responsibility to ensure that they have all applicable addenda prior to bid
submittal. This may be accomplished via contact with the assigned Purchasing Official
prior to bid submittal.
SUBMISSION OF BIDS:
• Bids shall be enclosed in sealed envelopes, addressed to the City of Dallas, Purchasing
Office, 129 E. Memorial Dr. Dallas, Georgia 30132, with the name of the bidder, the date
and hour of opening and the invitation to bid number on the face of the envelope.
Emailed/faxed bids will not be considered. Any addenda should be enclosed in the sealed
envelopes as well.
• ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are
allowed and will be applied to the lump sum amount. Amount shall be clearly stated and
should be initialed by an authorized company representative.
• Samples of items, when required, must be submitted within the time specified and, unless
otherwise specified by the city, at no expense to the City. Unless otherwise specified,
samples will be returned at the bidder’s request and expense if items are not destroyed by
testing.
• Items offered must meet required specifications as exhibit(s) A-D and must be of a quality,
which will adequately serve the use and purpose for which intended.
• Full identification of each item bid upon, including brand name, model, catalog number,
etc. must be furnished to identify exactly what the bidder is offering. Manufacturer’s
literature may be furnished.
• The bidder must certify that items to be furnished are new and that the quality has not
deteriorated so as to impair its usefulness as new.
• Unsigned bids will not be considered except in cases where bid is enclosed with other
documents, which have been signed and delivered in sealed envelope. The City will
determine this.
• City of Dallas is exempt from federal excise tax and Georgia sales tax with regard to goods
and services purchased directly by City of Dallas. Suppliers and contractors are
responsible for federal excise tax and sales tax, including taxes for materials incorporated
in City construction projects. Suppliers and contractors should contact the State of Georgia
Sales Tax Division for additional information.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
