Facilities: Bid-Manchester School District Triennial AHERA Re-Inspections

CITY OF MANCHESTER
Department of Public Works
Facilities Division
475 Valley Street, Manchester NH 03103
(603) 624-6444
REQUEST FOR PROPOSALS
#FY26-210-55
Issued May 7, 2026
Bids to be received no later than 4:30 PM Wednesday, May 27th 2026
Manchester School District Triennial AHERA Re-Inspections
The City of Manchester, NH, through the Department of Public Works, Facilities Division, is requesting quotations/proposals via this
Request for Proposal from interested companies for the following:
The City of Manchester via The Manchester School District SAU #37 has 20 schools within the School District requiring their 3-year
AHERA Re-Inspection.
The Re-Inspection Period for all 20 schools shall take place within the following 2026 dates: From June 18th thru August 14th,
coinciding when students will not occupy the school, dictated by the Manchester School District Summer School 2026 schedule
(Exhibit C).
Interested candidates can see the list of schools (Exhibit C), and if needed, view each school's exterior location via Google Earth to get
an idea of the layout of each school.
The City of Manchester will enter into a contract with the Awarding Company who will be responsible for all aspects of the project.
The Awarding Company will conduct a thorough review of all current existing conditions, and will be responsible and must take
responsibility for the entire contract performance.
The authorized signee agrees that this proposal shall be good and may not be withdrawn for a period of thirty (30) calendar days after
the scheduled closing time for receiving proposals.
If interested, requests for proposals will only be received at the Public Works Department, front reception desk, Facilities Division,
475 Valley Street, Manchester, New Hampshire 03103, on or before Wednesday, May 27, 2026 no later than 4:30 PM. Proposals
received after 4:30 PM on the above date will not be considered. Any proposals must be submitted in a sealed envelope and clearly
marked in the lower left hand corner "MSD AHERA Triennial Re-Inspections FY26-210-55".
No bid nor performance bonds are required for this project.
Once proposals are received and vetted, the City of Manchester shall prepare a Contract for the selected company, to further reflect
any specific scope of services of this RFP.
With thanks,
Josh Gagne
Chief Facilities Manager

Instructions and Requirements to Proposers:
1. Requests for proposals will only be received at the Public Works Department, front reception desk, Facilities Division, 475
Valley Street, Manchester, New Hampshire 03103, on or before Wednesday, May 27th 2026, no later than 4:30 PM. Proposals
received after 4:30 PM on the above date will not be considered. Any proposals must be submitted in a sealed envelope and
clearly marked in the lower left hand corner "MSD AHERA Triennial Re-Inspections FY26-210-55".
Questions or comments regarding this Request for Proposal (RFP) shall be directed only via email to Ken
Hopple (The City's Representative and LEA's Designated Person (DP)) at khopple@manchesternh.gov and be
received no later than Friday, May 15th 2026. All questions and responses pertaining to this RFP and/or any
amendments will be posted to the City of Manchester's (City's) purchasing website at
www.manchesternh.gov/purchasing by Tuesday, May 19th 2026. It is the proposer's responsibility to check the
website prior to the submittal deadline to ensure they have the most up-to-date information pertaining to the
RFP. In addition, any addendums must be acknowledged in the submitted proposal.
The City is not responsible for proposals not properly marked, omitted proposal documents, or proposals not
received as directed above.
Summary and Work Scope Requirements:
I. The Awarding Company (Company) will supply all labor, material, vehicles, tools, testing equipment, and other related items
to satisfactorily undertake, carryout, and complete the awarded project in the months of June, July, August 2026, as stated
earlier, and no later.
II. Any and all anticipated on-site Company personnel shall pass a background check via the City Security Director prior to
arriving at schools within the Manchester School District (MSD).
III. Unless approved by the City's Representative, once the project has begun, the Company will be on-site each consecutive day
at the same school location, making reasonable progress, up through to the final inspection/walk-thru of that school. Only then
can another school inspection take place. Multiple inspection crews are acceptable, inspecting concurrently at different
schools, to meet the required deadline.
IV. Unless otherwise approved by the City's Representative, the on-site days/hours shall be limited to Monday-Friday, 6:30am to
6:30pm.
V. It shall be the Company's responsibility to make safe each work area during student/staff/general traffic, using whatever
means necessary to reduce risk of injury or otherwise.
VI. The Company will give school occupants and schedules priority while working simultaneously, if occurring, during school
hours, and not interfere or hinder students' activities or events.
VII. The Company shall properly dispose of all trash generated from the project before advancing to a subsequent school.
VIII. The Company shall complete 100% one school in its entirety before advancing to another school.
IX. Any and all on-site Company personnel shall respond and comply with any fire, safety, or security drills.
X. The Company shall obey the governing authority of a school's principal or assistant principal while on school property, and
work with school staff to adjust or coordinate, if needed, their work around school/staff activities.
XI. Prior to any sampling of material is done, the Company shall contact the City's Representative for approval.

Content of Proposals:
The following information/documents shall be required in the returned bid:
a. Company name, owner, and principal contact, address, telephone, cell phone, and established date of
your company/firm/agency.
b. If you or your agency has had a contract terminated for default during the past five years, all such incidents must be
described. Termination for default is defined as notice to stop performance due to the vendor's nonperformance or
poor performance; and the issue was either (a) not litigated or (b) litigated and such litigation determined the vendor
to be in default. If default occurred, list complete name, address and telephone number of the party. If no such
terminations for default have been experienced by the vendor in the past five years, please declare that.
c. Company may submit any additional information as deemed necessary or helpful to the City of Manchester's
evaluation process.
d. Provide one (1) original completed Proposal (Exhibit A) for full services requested. Outline any
additional costs or upcharges.
e. Complete the Certificate of Non-Collusion (Exhibit D) and Certificate of Tax Compliance (Exhibit E).
Additional Bid and Project Information:
a. No telephone, fax, e-mail submissions, or modifications to proposals will be accepted.
b. Proposals that are incomplete to the discretion of the City's Representative, not properly endorsed or signed,
incorrect, or otherwise contrary to these instructions, may be rejected by the City.
c. Costs incurred for the preparation of the proposal shall be the sole responsibility of the company/vendor submitting
the proposal.
d. Any travel costs, fuel surcharges, meals, and time for travel to and from Manchester NH shall be already included
and accounted for in the proposal. No reimbursements for these costs will be considered by the City during the
bidding phase or period of rendered services.
e. A proposal may be withdrawn and resubmitted only if done prior to the stated deadline for submission. Such request
for withdrawal must be made via email only to: khopple@manchesternh.gov.
f. The successful bidder, within (1) week of being chosen and/or selected, will be required to supply a current
Certificate of Insurance (COI) that meets or exceeds the City's insurance requirements and to name the Manchester
Department of Public Works and the City of Manchester as "Additional Insureds" on their current policy. The COI
can be emailed to khopple@manchesternh.gov.
g. The City reserves the right to accept any proposal, in whole or in part, to achieve the best proposal as determined by
the City at its sole discretion.
h. The City reserves the right to request financial history of the company for internal use only.
i. The City shall prepare a contract agreement for the selected firm, to reflect the scope of services of this RFP (See
Exhibit B for an example).

j. All stated information in this RFP is to the best of our knowledge. It is the responsibility of the proposing company
to gather and review this information and any available documents or plans, in order to verify any information
necessary, to provide a complete and accurate proposal.
k. Proposers must specifically identify any portions of their submittals deemed to contain confidential or proprietary
information, or trade secrets. Those portions must be readily separable from the balance of the proposal. Such
designations will not necessarily be conclusive, and proposers may be required to justify why the DPW should not,
upon written request, disclose such materials.
l. The successful candidate will provide a Project Manager (or equivalent) acceptable to the Facilities Division, having
similar successful project experience to the proposed project, and who shall personally supervise all aspects of the
project through completion. The Project Manager (or equivalent) shall be the person who communicates with the
City's Representative.
m. A final signed and executed contract with the selected bidder/company must include all aspects of this RFP.
Evaluation Criteria:
1) Qualifications of Company and Company's related experience
2) Company's reputation for timely quality performance
3) Proposal costs, and rates (if applicable)
4) Company's past performance(s)
5) Company's ability to provide future maintenance and/or services
6) Location of Company's proximity to Manchester, NH
7) Any other applicable factors as DPW determines necessary and appropriate
Selection Process:
1. Proposals will be evaluated by the Chief Facilities Manager and other selection committee members. All participating vendors
can check the bid results on the purchasing bid web page within one week after the bid due date.
2. Selection criteria will include the Evaluation Criteria listed above, including proposer's quality and price, the proposal's
ability, capacity, reputation, and the overall clarity and responsiveness of their proposal to this RFP.
3. DPW and the Selection Committee at its sole discretion, reserves the right to accept any proposal, in whole or in part, waive
minor inconsistencies and/or to negotiate further any terms of the proposal, to achieve the best results for the City of
Manchester.
4. DPW and the Selection Committee reserves the right to waive or disregard any informality, irregularity, or deficiency in any
proposal received.
5. DPW and the Selection Committee reserves the right to reject any and all proposals for failure to meet the requirements
contained herein, to waive any technicalities, and to select the proposal which, the DPW and the Selection Committee's sole
judgment, best meets the requirements of the project.

6. DPW and the Selection Committee will evaluate the facts and may, at its sole discretion, reject the vendor's proposal if the
facts discovered indicate that completion of a contract resulting from this RFP may be jeopardized by selection of this vendor.
7. DPW and the Selection Committee reserves the right to select more than one vendor where it deems it is in their best interest
to do so.
8. DPW and the Selection Committee may reject any or all proposals for any reason, should it be deemed in the best interests of
the City of Manchester to do so. The Department of Public Works also reserves the right to abandon the project or to solicit
and re-advertise for other proposals.
9. DPW and the Selection Committee reserves the right to reject any vendor's proposal submission due to past contractual or
performance issues with the City.
10. DPW and the Selection Committee further reserves the right to make such investigation as it deems necessary to determine the
ability of proposers to furnish the required services, and proposers shall furnish all such information for this purpose as the
DPW may request.
11. The Bid opportunity creates no obligation on the part of the City to award a contract or to compensate the proposer for any
costs incurred during proposal presentation, response, submission, presentation, or oral interviews (if held). The DPW
reserves the right to award a contract based upon proposals received without further discussions or negotiation. Proposers
should not rely upon the opportunity to alter their qualifications during discussions.
Assurances:
By responding to this RFP, each proposer assures the City, that if they are selected as the Company, they will comply with all
provisions of this RFP and the proposer's proposal throughout the term of the contract.
Use of Premises and Removal of Debris:
The Company expressly undertakes at his own expense:
1) To take every precaution against injuries to persons or damage to property.
2) To comply with the regulations governing the operations of premises which are occupied and to perform the contract in
such a manner as not to interrupt or interfere with the operation of the City or the MSD.
3) To store apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly
interfere with the progress of the company's work, school operations, or the work of any other company(s) or person(s).
4) To clean up and properly dispose of all refuse, rubbish, scrap materials, and debris caused by the services; all costs
associated with such transportation and disposal of material shall be part of this RFP.
5) All work shall be executed in a workmanlike manner by experienced persons in accordance with the most modern
mechanical practices and shall represent a neat appearance when completed.

INDEMNIFICATION AND INSURANCE REQUIREMENTS
In consideration of the utilization of Company's services by the City of Manchester and other valuable consideration, the receipt of
which is hereby acknowledged, Company agrees that all persons furnished by Company shall be considered the Company's employees
or agents and that the Company shall be responsible for payment of all unemployment, social security, and other payroll taxes
including contributions from them when required by law.
Company hereby agrees to protect, defend, indemnify, and hold the City of Manchester and its employees, agents, officers, and
servants free and harmless from any and all losses, claims, liens, demands, and causes of action of every kind and character including
but not limited to, the amounts of judgments, penalties, interests, court costs, legal fees, and all other expenses incurred by the City
arising in favor of any party including claims, liens, debts, personal injuries including injuries sustained by employees of the City,
death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of
every character occurring or in any way incident to, in connection with or arising directly out of this Consultant Agreement. Company
agrees to investigate, handle, respond to, provide defense for, and defend any such claims, demands, or suits at the sole expense of the
Company. Company also agrees to bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless,
false, or fraudulent. This provision shall be effective without respect to liability arising out of the Company's services or premise and
not in respect to the liability arising out of the sole negligence of the City of Manchester, its employees, agents, officers, or servants.
Company agrees to maintain in full force and effect:
A. Comprehensive General Liability insurance written on occurrence form, including completed operations coverage,
personal injury liability coverage, broad form property damage liability, and contractual liability coverage insuring the
agreements contained herein. The minimum limits of liability carried on such insurance shall be $1,000,000 each
occurrence and, where applicable, in the aggregate combined single limit for bodily injury and property damage liability;
$1,000,000 annual aggregate personal injury liability.
B. Automobile liability insurance for owned, non-owned, and hired vehicles: The minimum limit of liability carried on such
insurance shall be $1,000,000 each accident, combined single limit for bodily injury and property damage. Automobile
and Truck Liability covering bodily injury and property damage covering the operation of all motor vehicles and
equipment, whether or not owned by the Company, being operated in connection with the prosecution of the work under
this Contract.
C. Worker's Compensation insurance whether or not required by the New Hampshire Revised Statutes
Annotated, 1955, as amended, with statutory coverage and including employer's liability insurance
with limits of liability of at least $100,000 for each accidental injury and, with respect to bodily injury
by disease, $100,000 each employee and $500,000 per policy year.
D. Any and all deductibles on the above described insurance policies shall be assumed by and be for the
account of and at the sole risk of Company.
E. Insurance companies utilized must be admitted to do business in New Hampshire or be on the Insurance
Commissioner's list of approved non-admitted companies, and shall have a rating of (A) or better in the
current edition of Best's Key Rating Guide.
F. Company agrees to furnish certificate(s) of the above mentioned insurance to the City of
Manchester within seven (7) days from the date of this agreement and, with respect to the renewals
of the current insurance policies, at least thirty (30) days in advance of each renewal date. Such
certificates shall, with respect to comprehensive general liability and auto liability insurance, name the
City of Manchester and the Department of Public Works and their sub-consultants as additional insured and,
with respect to all policies shall state that in the event of cancellation or material change, written notice
shall be given to the City of Manchester, Office of Risk Management, 1 City Hall Plaza, Manchester,
New Hampshire 03101 and the City of Manchester Department of Public Works, 475 Valley Street,
Manchester, New Hampshire 03103, at least (30) days in advance of such cancellation or change.
G. The purchase of the insurance required or the furnishing of the aforesaid certificate shall not be a
satisfaction of Company 's liability hereunder or in any way modify the Company's
indemnification responsibilities to the City of Manchester and the Department of Public Works.
H. It shall be the responsibility of Company to ensure all sub-company(s) comply with the same
insurance requirements that he/she is required to meet.

EXHIBIT A
REQUEST FOR PROPOSALS #FY26-210-55
PROPOSAL
Manchester School District Triennial AHERA Re-Inspections
MANCHESTER DEPARTMENT OF PUBLIC WORKS, FACILITIES DIVISION
MANCHESTER, NEW HAMPSHIRE
The City of Manchester, acting through the Department of Public Works, Facilities Division, hereinafter called the "Awarding
Authority", requests bidder's pricing for the furnishing of all labor, equipment, and materials required in accordance with the Contract
Documents/RFP.
The undersigned as bidder declares that the only person or parties interested in this proposal as principals are those named herein; that
this proposal is made without collusion with any other firm; that the undersigned has carefully examined the location of the proposed
work, the proposed form of Contract and the Contract Documents therein referred to, and the undersigned proposes and agrees if this
proposal is accepted, that he will contract with the Awarding Authority to provide all the necessary labor, machinery, tools, apparatus,
and other means of design to do all the work specified in the Contract in the manner and time therein described and according to the
requirements of the Owner therein set forth and the undersigned will take full payment therefore, the following prices:
Item
Qty Description Unit Cost Total Price
No.
Complete an AHERA 3-Year Re-Inspection of the Manchester
1
#1 1 School District's 20 schools along with each schools'
associated buildings.
Total Cost for Items #1
Total Proposal Amount written in words: ______________________________________________________________________
Name of Company (Bidder) Date
Authorized Signature Print/Sign: ____________________________________________________________________________
Print Sign
Lead contact name for this project ___________________________________________________________________

Address of Company ___________________________________________________________________
Contact Information, Business
and Cell Phone #s ___________________________________________________________________
E-mail address: _______________________________________________
Additional subcompany names ___________________________________________________________________
(if any)
___________________________________________________________________
___________________________________________________________________
The foregoing is confidential information for the use of the Owner only.
The authorized signee agrees that this Proposal shall be good and may not be withdrawn for a period of thirty (30) calendar days after
the scheduled closing time for receiving proposals.
The Bidder certifies that no official or employee of the City of Manchester, New Hampshire is connected in any way with the
submission of this Proposal.
No official or employee of the State of New Hampshire or the City of Manchester shall have any interest in the Contract during his
tenure or one (1) year after.
Statutes of the State of New Hampshire and ordinances of the City of Manchester as they apply to the laws of competitive bidding are
made a part of these Contract Documents.
The Bidder further certifies that he has familiarized himself with the data contained in the RFP and has taken the contents thereof into
account in the preparation of this Proposal.

EXHIBIT B
CONTRACT
CITY OF MANCHESTER
Department of Public Works
Facilities Division
475 Valley Street, Manchester NH 03103
(603) 624-6444
Agreement made _______________ (date), between the City of Manchester, a municipal corporation of the State of
New Hampshire, herein referred to as "City", and ________________ (TBD Company), herein referred to as "Company".
1. TBD Company, being the lowest responsible Bidder, shall provide to the City the following supplies, materials,
equipment, and services as detailed in the RFP.
Such supplies, materials, equipment, and services shall be provided in accordance with the RFP made by
TBD Company, pursuant to the "REQUEST FOR PROPOSALS #FY26-210-55 Manchester School District Triennial AHERA
Re-Inspections" with Terms and Conditions contained in the RFP, which is hereby incorporated by reference and made
a part hereof as if set forth herein in full.
2. The City shall pay the price and amount set out in the Company's Proposal on delivery to and acceptance by the City
of the supplies, materials, equipment, and services herein described, and on filing by TBD Company, and approval by the
City of a verified claim for the amount due.
3. Duration of Contract: The base contract shall be within selected dates within the months on June, July, and August
2026 as outlined in the RFP.
4. The agreement shall be inoperative during such period of time as delivery or acceptance may be rendered impossible
by reason of fire, strike, act of God, government regulations, or other cause beyond the control of either party.
5. This agreement shall be binding on the assigns and successors of the parties.
IN WITNESS WHEROF, the parties have executed this agreement at 475 Valley Street, Manchester, New Hampshire on
the day and year first above written.
TBD COMPANY: CITY OF MANCHESTER:
________________________________________ __________________________________________
Name Timothy Clougherty
Title DPW Director

Scope, Specifications, and Details:
1. The City of Manchester (via The Manchester School District) has 20 schools within its School District, with some schools
having multiple, separate buildings on the same campus. Those building include: Bakersville Elementary (2 separate buildings
@ two different locations), Beech Elementary (with separate modular), Central High (4 separate buildings @ two different
locations), Gossler Elementary (with separate small portable), Green Acres Elementary (with 2 separate small portables),
Hillside Middle (with separate modular), Jewett Elementary (with separate small portable), McDonough Elementary (with
separate modular), McLaughlin Middle (with separate modular), Memorial (with 6 buildings at the football/soccer field area),
Manchester School of Technology (with 3 separate small portables), Northwest Elementary (with 2 separate small portables),
Parkside Middle (with separate modular), Southside Middle (with separate modular), West High (with 4 separate buildings at
the football field/track area), and Weston Elementary (with separate small portable).
The remainder of the school having just one building as their main building include: Highland Goffe's Falls Elementary,
Parker Varney Elementary, Smyth Elementary, and Webster Elementary.
The triennial re-inspection would cover the main school, including all their different separate buildings each. Over the
years, previous triennial inspections were performed at all the main school buildings, but included none of the small
portable(s), modular, or football/soccer/track buildings. These auxiliary buildings would need to be included in with
the different school's Management Plan.
2. The scope of services is summarized as follows: The City will enter into a contract with the Company, whose purpose will be
responsible for all aspects of the project. The Company will conduct a thorough review of all current existing conditions. The
Company will be responsible, and must take responsibility, for the entire contract performance whether or not subcompanys
are used.
3. The Company will provide a Project Manager (or equivalent) acceptable to the Facilities Division with similar successful
project experience who shall personally supervise the project. The Project Manager (or equivalent) shall be the person
communicating with the City's Representative(s), attending any site meetings, and preparing requisitions for payment. The
Project Manager (or equivalent) shall also attend, as requested, any meetings to justify change orders or assist in problem
resolution - this includes all project coordination, scheduling, sequencing, and implementation.
Execution of Work:
1. The Company(s) who is(are) selected shall be expected to provide a written quote based on the information provided in the
RFP. Each quote shall provide the quantity of each contract billable unit required to perform the work specified under this
contract. The work may only be performed by the Company after receiving a purchase order from the City of Manchester.
Any repairs or work done without a purchase order will be assumed to be at risk by the Company. If repairs are beyond the
scope of this pricing, the Company is expected to contact the City of Manchester with an explanation and a detailed
quote/proposal for these repairs.
2. Invoices submitted by the Company for work performed shall be itemized by each location and type of service and the total
dollar amount of the invoice(s) submitted shall not exceed the Company's written quote. Invoice will need to show any signed
(by owner) changes to original estimate with descriptions.
3. The time of the work is to be coordinated with the City of Manchester at least one week prior to the beginning of work. If the
Company cannot commit to that date, the City of Manchester may elect to use a different company. If the Company does not
perform the work on the date that was committed to (inclement weather notwithstanding), the City of Manchester may elect to
use a different company in the future.