Facilities: Bid-Manchester School District Triennial AHERA Re-Inspections

Location:	New Hampshire
Posted:	May 8, 2026
Due:	May 27, 2026
Agency:	City of Manchester
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	FY26-210-55
Publication URL:	To access bid details, please log in.

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CITY OF MANCHESTER

Department of Public Works

Facilities Division

475 Valley Street, Manchester NH 03103

(603) 624-6444

REQUEST FOR PROPOSALS

#FY26-210-55

Issued May 7, 2026

Bids to be received no later than 4:30 PM Wednesday, May 27th 2026

Manchester School District Triennial AHERA Re-Inspections

The City of Manchester, NH, through the Department of Public Works, Facilities Division, is requesting quotations/proposals via this

Request for Proposal from interested companies for the following:

The City of Manchester via The Manchester School District SAU #37 has 20 schools within the School District requiring their 3-year

AHERA Re-Inspection.

The Re-Inspection Period for all 20 schools shall take place within the following 2026 dates: From June 18th thru August 14th,

coinciding when students will not occupy the school, dictated by the Manchester School District Summer School 2026 schedule

(Exhibit C).

Interested candidates can see the list of schools (Exhibit C), and if needed, view each school’s exterior location via Google Earth to get

an idea of the layout of each school.

The City of Manchester will enter into a contract with the Awarding Company who will be responsible for all aspects of the project.

The Awarding Company will conduct a thorough review of all current existing conditions, and will be responsible and must take

responsibility for the entire contract performance.

The authorized signee agrees that this proposal shall be good and may not be withdrawn for a period of thirty (30) calendar days after

the scheduled closing time for receiving proposals.

If interested, requests for proposals will only be received at the Public Works Department, front reception desk, Facilities Division,

475 Valley Street, Manchester, New Hampshire 03103, on or before Wednesday, May 27, 2026 no later than 4:30 PM. Proposals

received after 4:30 PM on the above date will not be considered. Any proposals must be submitted in a sealed envelope and clearly

marked in the lower left hand corner “MSD AHERA Triennial Re-Inspections FY26-210-55”.

No bid nor performance bonds are required for this project.

Once proposals are received and vetted, the City of Manchester shall prepare a Contract for the selected company, to further reflect

any specific scope of services of this RFP.

With thanks,

Josh Gagne

Chief Facilities Manager

Instructions and Requirements to Proposers:

1. Requests for proposals will only be received at the Public Works Department, front reception desk, Facilities Division, 475

Valley Street, Manchester, New Hampshire 03103, on or before Wednesday, May 27th 2026, no later than 4:30 PM. Proposals

received after 4:30 PM on the above date will not be considered. Any proposals must be submitted in a sealed envelope and

clearly marked in the lower left hand corner “MSD AHERA Triennial Re-Inspections FY26-210-55”.

 Questions or comments regarding this Request for Proposal (RFP) shall be directed only via email to Ken

Hopple (The City’s Representative and LEA’s Designated Person (DP)) at khopple@manchesternh.gov and be

received no later than Friday, May 15th 2026. All questions and responses pertaining to this RFP and/or any

amendments will be posted to the City of Manchester’s (City’s) purchasing website at

www.manchesternh.gov/purchasing by Tuesday, May 19th 2026. It is the proposer’s responsibility to check the

website prior to the submittal deadline to ensure they have the most up-to-date information pertaining to the

RFP. In addition, any addendums must be acknowledged in the submitted proposal.

 The City is not responsible for proposals not properly marked, omitted proposal documents, or proposals not

received as directed above.

Summary and Work Scope Requirements:

II.

III.

IV.

VI.

VII.

VIII.

IX.

XI.

The Awarding Company (Company) will supply all labor, material, vehicles, tools, testing equipment, and other related items

to satisfactorily undertake, carryout, and complete the awarded project in the months of June, July, August 2026, as stated

earlier, and no later.

Any and all anticipated on-site Company personnel shall pass a background check via the City Security Director prior to

arriving at schools within the Manchester School District (MSD).

Unless approved by the City’s Representative, once the project has begun, the Company will be on-site each consecutive day

at the same school location, making reasonable progress, up through to the final inspection/walk-thru of that school. Only then

can another school inspection take place. Multiple inspection crews are acceptable, inspecting concurrently at different

schools, to meet the required deadline.

Unless otherwise approved by the City’s Representative, the on-site days/hours shall be limited to Monday-Friday, 6:30am to

6:30pm.

It shall be the Company’s responsibility to make safe each work area during student/staff/general traffic, using whatever

means necessary to reduce risk of injury or otherwise.

The Company will give school occupants and schedules priority while working simultaneously, if occurring, during school

hours, and not interfere or hinder students’ activities or events.

The Company shall properly dispose of all trash generated from the project before advancing to a subsequent school.

The Company shall complete 100% one school in its entirety before advancing to another school.

Any and all on-site Company personnel shall respond and comply with any fire, safety, or security drills.

The Company shall obey the governing authority of a school’s principal or assistant principal while on school property, and

work with school staff to adjust or coordinate, if needed, their work around school/staff activities.

Prior to any sampling of material is done, the Company shall contact the City’s Representative for approval.

Content of Proposals:

The following information/documents shall be required in the returned bid:

a. Company name, owner, and principal contact, address, telephone, cell phone, and established date of

your company/firm/agency.

b. If you or your agency has had a contract terminated for default during the past five years, all such incidents must be

described. Termination for default is defined as notice to stop performance due to the vendor’s nonperformance or

poor performance; and the issue was either (a) not litigated or (b) litigated and such litigation determined the vendor

to be in default. If default occurred, list complete name, address and telephone number of the party. If no such

terminations for default have been experienced by the vendor in the past five years, please declare that.

c. Company may submit any additional information as deemed necessary or helpful to the City of Manchester’s

evaluation process.

d. Provide one (1) original completed Proposal (Exhibit A) for full services requested. Outline any

additional costs or upcharges.

e. Complete the Certificate of Non-Collusion (Exhibit D) and Certificate of Tax Compliance (Exhibit E).

Additional Bid and Project Information:

a. No telephone, fax, e-mail submissions, or modifications to proposals will be accepted.

b. Proposals that are incomplete to the discretion of the City’s Representative, not properly endorsed or signed,

incorrect, or otherwise contrary to these instructions, may be rejected by the City.

c. Costs incurred for the preparation of the proposal shall be the sole responsibility of the company/vendor submitting

the proposal.

d. Any travel costs, fuel surcharges, meals, and time for travel to and from Manchester NH shall be already included

and accounted for in the proposal. No reimbursements for these costs will be considered by the City during the

bidding phase or period of rendered services.

e. A proposal may be withdrawn and resubmitted only if done prior to the stated deadline for submission. Such request

for withdrawal must be made via email only to: khopple@manchesternh.gov.

f. The successful bidder, within (1) week of being chosen and/or selected, will be required to supply a current

Certificate of Insurance (COI) that meets or exceeds the City's insurance requirements and to name the Manchester

Department of Public Works and the City of Manchester as “Additional Insureds” on their current policy. The COI

can be emailed to khopple@manchesternh.gov.

g. The City reserves the right to accept any proposal, in whole or in part, to achieve the best proposal as determined by

the City at its sole discretion.

h. The City reserves the right to request financial history of the company for internal use only.

i. The City shall prepare a contract agreement for the selected firm, to reflect the scope of services of this RFP (See

Exhibit B for an example).

j. All stated information in this RFP is to the best of our knowledge. It is the responsibility of the proposing company

to gather and review this information and any available documents or plans, in order to verify any information

necessary, to provide a complete and accurate proposal.

k. Proposers must specifically identify any portions of their submittals deemed to contain confidential or proprietary

information, or trade secrets. Those portions must be readily separable from the balance of the proposal. Such

designations will not necessarily be conclusive, and proposers may be required to justify why the DPW should not,

upon written request, disclose such materials.

l. The successful candidate will provide a Project Manager (or equivalent) acceptable to the Facilities Division, having

similar successful project experience to the proposed project, and who shall personally supervise all aspects of the

project through completion. The Project Manager (or equivalent) shall be the person who communicates with the

City's Representative.

m. A final signed and executed contract with the selected bidder/company must include all aspects of this RFP.

Evaluation Criteria:

1) Qualifications of Company and Company’s related experience

2) Company’s reputation for timely quality performance

3) Proposal costs, and rates (if applicable)

4) Company’s past performance(s)

5) Company’s ability to provide future maintenance and/or services

6) Location of Company’s proximity to Manchester, NH

7) Any other applicable factors as DPW determines necessary and appropriate

Selection Process:

1. Proposals will be evaluated by the Chief Facilities Manager and other selection committee members. All participating vendors

can check the bid results on the purchasing bid web page within one week after the bid due date.

2. Selection criteria will include the Evaluation Criteria listed above, including proposer’s quality and price, the proposal’s

ability, capacity, reputation, and the overall clarity and responsiveness of their proposal to this RFP.

3. DPW and the Selection Committee at its sole discretion, reserves the right to accept any proposal, in whole or in part, waive

minor inconsistencies and/or to negotiate further any terms of the proposal, to achieve the best results for the City of

Manchester.

4. DPW and the Selection Committee reserves the right to waive or disregard any informality, irregularity, or deficiency in any

proposal received.

5. DPW and the Selection Committee reserves the right to reject any and all proposals for failure to meet the requirements

contained herein, to waive any technicalities, and to select the proposal which, the DPW and the Selection Committee’s sole

judgment, best meets the requirements of the project.

6. DPW and the Selection Committee will evaluate the facts and may, at its sole discretion, reject the vendor’s proposal if the

facts discovered indicate that completion of a contract resulting from this RFP may be jeopardized by selection of this vendor.

7. DPW and the Selection Committee reserves the right to select more than one vendor where it deems it is in their best interest

to do so.

8. DPW and the Selection Committee may reject any or all proposals for any reason, should it be deemed in the best interests of

the City of Manchester to do so. The Department of Public Works also reserves the right to abandon the project or to solicit

and re-advertise for other proposals.

9. DPW and the Selection Committee reserves the right to reject any vendor’s proposal submission due to past contractual or

performance issues with the City.

10. DPW and the Selection Committee further reserves the right to make such investigation as it deems necessary to determine the

ability of proposers to furnish the required services, and proposers shall furnish all such information for this purpose as the

DPW may request.

11. The Bid opportunity creates no obligation on the part of the City to award a contract or to compensate the proposer for any

costs incurred during proposal presentation, response, submission, presentation, or oral interviews (if held). The DPW

reserves the right to award a contract based upon proposals received without further discussions or negotiation. Proposers

should not rely upon the opportunity to alter their qualifications during discussions.

Assurances:

By responding to this RFP, each proposer assures the City, that if they are selected as the Company, they will comply with all

provisions of this RFP and the proposer’s proposal throughout the term of the contract.

Use of Premises and Removal of Debris:

The Company expressly undertakes at his own expense:

1) To take every precaution against injuries to persons or damage to property.

2) To comply with the regulations governing the operations of premises which are occupied and to perform the contract in

such a manner as not to interrupt or interfere with the operation of the City or the MSD.

3) To store apparatus, materials, supplies, and equipment in such orderly fashion at the site of the work as will not unduly

interfere with the progress of the company’s work, school operations, or the work of any other company(s) or person(s).

4) To clean up and properly dispose of all refuse, rubbish, scrap materials, and debris caused by the services; all costs

associated with such transportation and disposal of material shall be part of this RFP.

5) All work shall be executed in a workmanlike manner by experienced persons in accordance with the most modern

mechanical practices and shall represent a neat appearance when completed.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Facilities: Bid-Manchester School District Triennial AHERA Re-Inspections

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