IFB:?School LED Installation at Four Schools

Location:	North Carolina
Posted:	Apr 29, 2026
Due:	May 22, 2026
Agency:	Gaston County Public Schools
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Gaston County Schools

Gastonia, North Carolina

INVITATION FOR BID

4 School LED Installation

For all questions about this IFB contact:

Jeffrey Crane

Facility Services

Gaston County Schools

941 Osceola Street

Gastonia, North Carolina 28054

(office)704-810-8828

(cell) 704-214-4131

jdcrane@gaston.k12.nc.us

Pre-bid

10:00 am Thursday, May 7 2026

Bids Due by

12:00 pm Friday, May 22 2026

OBJECTIVE

The objective of this Invitation for Bid (IFB) is to award a contract for the 4 School LED

Installation to the vendor offering the highest quality service at the best value.

The laws of the State of North Carolina shall prevail concerning all purchases and services

under this IFB and subsequent contract(s).

Mandatory pre-bid visit… No bid will be accepted from a vendor that does not attend the pre-

bid meeting at 10:00 am Thursday, May 7 2026. There will be a sign in sheet. All bidders will

meet at:

Gaston County Schools Facilities

941 Osceola Street

Gastonia, NC 28054

Point of Contact- Jeffrey Crane

(cell) 704-214-4131

(office)704-810-8828

SCOPE OF WORK

• Replace existing fixtures with LED per audits

• Light fixtures must be RAB products. No alternates will be accepted

• Install safety wire to light fixture from hard ceiling/bar joist & secure to grid

• Rewiring and fixture installation shall meet all local, State and Federal Codes.

• Must adhere to all OSHA Safety Requirements.

• Bids are to be submitted for each school, but will be awarded as a single project.

1. Light Fixtures

a. If light switches are disabled, they are to be removed. Conductors are to be capped

and labeled, with Panel and Circuit from where it originates, Conductors are to be

disconnected in the first junction box from the switch, label both the junction box and

the conductors on both ends as to where it originates. There Shall be NO UNUSED

ENERGIZED CONDUCTORS in the switch box.

b. Install the appropriate device cover.

c. Label all switches with Panel and circuit from where it originates.

2. Panel Circuits

a. If circuits are abandoned, the conductors are to be removed from the breakers, capped

and labeled on both ends of the conductors. Disconnect conductors in the first

junction box from the panel. Labels shall give point of origination for each conductor.

b. Test all light switches and associated circuits.

c. Provide documentation that all light switches and circuits have been tested.

Documentation shall include, Device, Location (room#, office, Hallway...etc.), and

person responsible for testing.

3. Labels

a. All labels shall be typed.

b. Device labels shall be clear with black text.

c. Conductors labels shall be white with black text.

d. Junction box covers white with black text.

4. MC Cable

a. Ensure adequate cable whips to fixtures.

b. Red Heads shall be installed on both ends of MC cable

c. Cables shall be supported above the ceiling grid, with appropriate straps, such as

Caddy KX Cable/Conduit Clips; no wire ties.

5. Connects

a. Twist wires together before installing wire nuts.

b. No stab lock connectors.

6. Labor Warranty Honored: 1 year beginning the date of project completion. No trip

fees and/or additional invoices for lifts, bucket trucks, or ladders will be accepted by

Gaston County Schools. Labor warranty begins the day the project is signed off

completed by Matt Odom or authorized GCS employee.

7. If you choose to do your own audit, this must be done prior to bid closing. You will

need to arrange this with the school. An escort will be required to provide access to

closets and closed off areas.

8. Contractor has 10 business days to address any issues and schedule repair for any

requests received regarding repair, damaged fixtures, and/or reported outages

found needing to be repaired/replaced for warranty. There must be clear

communication between the project manager and school staff to coordinate repairs

in a timely manner.

9. The warranty for material shall be 3 years or 50,000-100,000 hours per noted on the

material spec sheet.

Upon entering a facility, the contractor or their employees will notify the facility personnel of

their presence and purpose. All such personnel will sign into the visitor management

system, have identification and wear distinctive uniform clothing.

Insurance:

The awarded contractor shall furnish to GCS a Certificate of Insurance showing compliance with

the limitations listed herein. The Certificate of Insurance must be sent to Gaston County Schools

prior to commencement of work. All Auto, General Liability, and Umbrella policies shall name

Gaston County Schools as an Additional insured. Property policies should name Gaston County

Schools as Loss Payee, as their interest may appear. No insurance will be acceptable unless written

by a company licensed by the State Insurance Department to do business in Gaston County, North

Carolina.

The vendor, and any of the vendor’s sub-contractors, agrees to comply with the provisions of

worker’s compensation laws of the State of North Carolina. A certificate from an insurance

company showing issuance of worker’s compensation coverage for the State of North Carolina

must be provided to Gaston County Schools.

The vendor further shall maintain such other insurance (with limits as shown below) that shall

protect the vendor and Gaston County Schools from any claims for property damage or personal

injury, including death, which may arise out of operations under this contract, and the vendor shall

furnish Gaston County Schools certificates and policies of such insurance as shown below.

Below is listed the insurance coverage which must be procured by the vendor at their own

expense.

● Worker’s Compensation and Employer’s Liability Insurance – Worker’s Compensation insurance

with limits as required by statute with Employer’s Liability limits of $500,000 each accident,

$500,000 disease policy limit, $500,000 disease each employee.

● Automobile Insurance - The Service Provider shall purchase and maintain Automobile Liability

insurance providing coverage against losses resulting in bodily injury or property damage caused

by or arising out of ownership, maintenance or operations of any motor vehicle, owned or non-

owned used in the performance of this contract. A minimum limit of $1,000,000 per occurrence

is required.

● Commercial General Liability – The Service Provider shall purchase and maintain Commercial

General Liability insurance providing coverage against losses resulting in bodily injury, personal

injury and property damage caused by or arising out of the operations under this contract. Such

insurance shall include coverage for premises operations, and products and completed

operations. A minimum limit of $1,000,000 per occurrence with a $2,000,000 aggregate is

required.

● Sexual Abuse, Molestation Coverage – Limits of $1,000,000 for each occurrence.

● Environmental Impairment Liability and Pollution Liability – Limits of $1,000,000 per occurrence.

● Umbrella Excess Liability – Contractor shall carry umbrella excess liability including auto, general

liability, employer’s liability, and professional liability in the amount of $1,000,000 over existing

primary insurance and over self-insured hazards.

Certificates of such insurance shall be furnished by the Service Provider to GCS, naming GCS as

additional insured as required above, and shall contain the provision that GCS be given 30 days written

notice of any intent to amend, cancel or non-renew by either the Service Provider or the insuring

company. Failure to furnish insurance certificates or to maintain such insurance shall be a default

under this contract and shall be grounds for immediate termination of this contract.

The Certificate of Insurance (COI) containing the above insurance requirements must be provided

to GCS within 15 days of being awarded a contract. If the COI is not provided to GCS within 15 days,

GCS may award the contract to the next lowest bidder.

Gaston County Schools Reserves the Right to:

1) Waive formalities and technicalities in any proposal.

2) Reject any and/or all proposals wherein its judgment, it will be in the best interest of the

school district.

3) Accept the proposal that in its judgment will be in its best interest.

4) At its option, award on an individual component or on a lump sum basis.

5) Award this contract to the vendor who in the school district’s opinion is most responsive

and responsible, and will perform in the best interest of the Gaston County Schools. Price

alone will not be the determining factor in the contract award.

6) Cancel or amend this RFB prior to the proposal due date.

7) Determine whether or not a product is equal or equivalent to specifications.

8) Retain proposals and all submitted documentation.

Proposal Period:

1) All proposals must be valid for at least 90 days after the proposal due date.

2) A submitted bid may be withdrawn prior to the due date by a written request to Jeffrey

Crane (jdcrane@gaston.k12.nc.us). A request to withdraw a proposal must be signed by

an authorized individual from the vendor’s company.

3) The cost for developing and delivering the proposal is the sole responsibility of the

proposer.

Contract:

Gaston County Schools will prepare and negotiate a contract with the selected Vendor. Failure to

resolve contractual differences may lead to cancellation of the award.

Gaston County Schools reserves the right to modify the contract to be consistent with the

successful offer and to negotiate with the successful proposer other modifications, provided that

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

IFB:?School LED Installation at Four Schools

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