RFP 2025-059 Temperature Monitoring Services for RCPS Refrigeration Equipment
| Location: | Virginia |
|---|---|
| Posted: | Nov 5, 2024 |
| Due: | Nov 18, 2024 |
| Agency: | Roanoke County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025-059 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2025-059
|
| Bid Title: |
RFP 2025-059 Temperature Monitoring Services for RCPS Refrigeration Equipment
|
| Category: | Kitchen Equipment/Smallware/Repairs |
| Status: | Open |
|
Attachment Preview
ROANOKE COUNTY
FINANCE & MANAGEMENT SERVICES DEPARTMENT
PURCHASING DIVISION
REQUEST FOR PROPOSALS
Non Professional Services
RFP # 2025-059
Temperature Monitoring Services for Roanoke County Public Schools
Refrigeration Equipment
OPENING DATE: November 18, 2024
OPENING TIME: 2:00 P.M.
The Request for Proposal and related documents may be obtained during normal
business hours from the Purchasing Division, at the Roanoke County Administration
Building, 5204 Bernard Drive SW, Suite 300F, Roanoke, VA 24018. This document may
be viewed and/or downloaded from the County of Roanoke Purchasing Division’s website
at https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, you may contact Purchasing at (540) 772-2061.
THIS PUBLIC BODY DOES NOT DISCRIMINATE
AGAINST FAITH-BASED ORGANIZATIONS
DATE of RFP: November 4, 2024
Project: 2025-059
Page 1 of 40
RFP for Temperature Monitoring
Revised 8/2019
REQUEST FOR PROPOSAL
RFP No. 2025-059
Issue Date: November 4, 2024
Title: Temperature Monitoring Services
Issued By: County of Roanoke
Roanoke County Administration Building
Purchasing Division
5204 Bernard Drive, SW, Suite 300-F
Roanoke, VA 24018-0798
Phone (540) 772-2061
Email: KHoyt@roanokecountyva.gov
Sealed proposals will be received on or before 2:00 P.M., November 18, 2024 for furnishing the
services and/or items described herein. The time of receipt shall be determined by the time clock stamp
in the Purchasing office.
All questions must be submitted before 5:00 p.m. on November 11, 2024. If necessary, an addendum
will be issued and posted to the County website on the Current Bids/RFP Requests tab at
https://www.roanokecountyva.gov/bids.aspx.
If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed
above. If the Roanoke County Administration Building is closed for business at the time scheduled for
the proposal opening, the sealed proposal will be accepted and opened on the next business day of
the County, at the originally scheduled hour.
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
The County reserves the right to cancel this RFP and/or reject any or all proposals and to waive any
informalities in any proposal.
This section is to be completed by the Offeror and this page must be returned with the proposal. In
compliance with this request for proposal and subject to all terms and conditions imposed herein, which
are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services
and/or items requested in this solicitation if the undersigned is selected as the successful Offeror.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such proposal shall
remain valid for sixty (60) days after opening. Notices of proposal withdrawal must be submitted in
writing to the Purchasing Division.
Legal Name and Address of Firm:
__________________________________
Date:___________________________________
__________________________________
__________________________________
_______________________ Zip: _______
By:_____________________________________
(Signature in Ink)
Name:__________________________________
(Please Print)
Title:____________________________________
Phone: ____________________________
FAX:___________________________________
Email: _____________________________ Business License# _____________________________
Virginia State Corporation Commission Identification Number: _______________________________
Project: 2025-059
Page 2 of 40
RFP for Temperature Monitoring
Revised 8/2019
TABLE OF CONTENTS
REQUEST FOR PROPOSAL NO. 2025-059
Temperature Monitoring Services
Contents
INTRODUCTION ............................................................................................................ 4
SECTION 1. PURPOSE............................................................................................... 6
SECTION 2. BACKGROUND. ..................................................................................... 6
SECTION 3. INSTRUCTIONS TO OFFERORS. ......................................................... 6
SECTION 4. MISCELLANEOUS. ................................................................................ 9
SECTION 5. PROTESTS........................................................................................... 11
SECTION 6. SERVICES AND/OR ITEMS REQUIRED. ............................................ 12
SECTION 7. EVALUATION CRITERIA. .................................................................... 13
SECTION 8. SELECTION PROCESS. ...................................................................... 14
SECTION 9. COOPERATIVE PROCUREMENT. ...................................................... 15
SECTION 10. INFORMATION ON CONTRACT TO BE AWARDED. ....................... 15
ATTACHMENT A: SAMPLE CONTRACT ................................................................... 17
EXHIBIT 1: SAMPLE CONTRACTOR'S INSURANCE AND BOND REQUIREMENTS .. 29
EXHIBIT 2: SCOPE OF WORK/FEE SCHEDULE .......................................................... 34
ATTACHMENT B: PROPOSAL RESPONSE AND CHECKLIST ................................ 35
Project: 2025-059
Page 3 of 40
RFP for Temperature Monitoring
Revised 8/2019
COUNTY OF ROANOKE, VIRGINIA
REQUEST FOR PROPOSAL
FOR
Temperature Monitoring Services
RFP NUMBER 2025-059
INTRODUCTION
The County of Roanoke, Virginia, on behalf of Roanoke County Public Schools, is seeking
proposals and qualifications from Offerors to provide temperature monitoring services for
refrigeration equipment owned and operated by RCPS Nutrition Services, in accordance with
all terms, conditions and specifications as set out in this Request for Proposal (RFP). The
RFP and related documents may be obtained during normal business hours from the
Purchasing Division, (540) 772-2061. This document may be viewed and/or downloaded
from the County of Roanoke Purchasing Division’s Current Bid Opportunities website at
https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, contact Purchasing at (540) 772-2061 or KHoyt@roanokecountyva.gov.
Proposals, to be considered and evaluated, must be sealed and received on or before 2:00
p.m. on November 18, 2024 in the Purchasing Division, County of Roanoke, and 5204
Bernard Drive SW, Suite 300- F Roanoke VA 24018. Proposals appropriately received will
be opened at this time. Proposals received after 2:00 p.m. will not be accepted or
considered. The time of receipt shall be determined by the time clock stamp in the
Purchasing Office, or if it is not working, such time shall be determined by the Purchasing
official who is to open the proposals. Faxed or e-mailed proposals are not acceptable.
Each proposal, one (1) original, marked as such and three (3) copies, marked as such,
must be appropriately signed by an authorized representative of the Offeror, and must be
submitted in a sealed envelope or package. A removable media storage device containing
two (2) digital copies of the proposal, one as submitted, and one redacted to remove all
confidential and proprietary material, should be included in the proposal packet. The
notation “RCPS Temperature Monitoring”, RFP No. 2025-059, Offeror’s Name, and the
specified opening time and date should be clearly marked on the front of that sealed
envelope or package. If the Roanoke County Administration Building is closed for business
at the time scheduled for the proposal opening, the sealed proposal will be accepted and
opened on the next business day of the County, at the originally scheduled hour.
The County of Roanoke, Virginia, and its officers, employees or agents will not be responsible
for the opening of a proposal envelope or package prior to the scheduled opening if that
envelope or package is not appropriately sealed and marked as specified.
The County of Roanoke, Virginia reserves the right to cancel this RFP and/or reject any or
all proposals, to waive informalities in any proposal, to award any whole or part of a proposal,
and to award to the Offeror whose proposal is, at the sole discretion of the County of
Roanoke, determined to be in the best interest of the County.
Project: 2025-059
Page 4 of 40
RFP for Temperature Monitoring
Revised 8/2019
Project evaluation and award will be accomplished in accordance with this RFP and Section
10.9 of the County of Roanoke Procurement Policy & Procedures Manual. If an award of a
contract is made, notification of such award will be posted for public review on the County of
Roanoke Purchasing Division’s website under Current Bid Opportunities at
https://www.roanokecountyva.gov/bids.aspx or you may contact Purchasing directly at (540)
772-2061 to request a copy of the award notification.
Unless the proposal is withdrawn, the Offeror agrees that any prices or terms for such
proposal shall remain valid for sixty (60) days after opening. Notices of proposal withdrawal
must be submitted in writing to the Purchasing Manager.
Inquiries regarding this RFP should be directed to Kate Hoyt, at (540) 283-8149 or via email
at KHoyt@roanokecountyva.gov. Inquiries for information regarding procurement
procedures and/or proposal submission shall be directed to the Purchasing Division.
This RFP consists of this Introduction, ten (10) numbered sections, and the attachments
hereto.
Each Offeror is solely responsible for ensuring that such Offeror has the current,
complete version of the RFP documents, including any addenda, before submitting a
proposal. The County is not responsible for any RFP obtained from any source other
than the County. Contact Purchasing by phone at (540) 772-2061, or by email at
KHoyt@roanokecountyva.gov.
Respectfully,
Kate Hoyt
Senior Buyer
Date: November 4, 2024
Project: 2025-059
Page 5 of 40
RFP for Temperature Monitoring
Revised 8/2019
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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