IFB 2025-062 Minivans for Roanoke County Public Schools

Location:	Virginia
Posted:	Nov 5, 2024
Due:	Nov 15, 2024
Agency:	Roanoke County
Type of Government:	State & Local
Category:	S - Utilities and Training Services U - Education and Training Services
Solicitation No:	2025-062
Publication URL:	To access bid details, please log in.

Bid Number:	2025-062
Bid Title:	IFB 2025-062 Minivans for Roanoke County Public Schools
Category:	Vehicles - Cars, Trucks, Vans, Etc.
Status:	Open

Description:

Roanoke County, on behalf of Roanoke County Public Schools, is requesting sealed bids from qualified vendors for three (3) minivans for use in transporting students.

Please download the documentation below for further details.

Publication Date/Time:

11/5/2024 9:30 AM

Closing Date/Time:

11/15/2024 2:00 PM

Submittal Information:

Roanoke County Purchasing Division, 5204 Bernard Dr. SW, Ste. 300-F

Contact Person:

Kate Hoyt, Buyer
khoyt@roanokecountyva.gov

Business Hours:

8:00 AM to 5:00 PM EST

Attachment Preview

ROANOKE COUNTY

FINANCE & MANAGEMENT SERVICES DEPARTMENT

PURCHASING DIVISION

INVITATION FOR BID

IFB # 2025-062

Minivans for Roanoke County Public Schools

OPENING DATE: November 15, 2024

OPENING TIME: 2:00 P.M.

The Invitation to Bid and related documents may be obtained during normal business

hours from the Purchasing Division, at the Roanoke County Administration Building, 5204

Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be viewed and/or

downloaded from the County of Roanoke Purchasing Division’s website at

https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the

documents, you may contact Purchasing at (540) 772-2061.

THIS PUBLIC BODY DOES NOT DISCRIMINATE

AGAINST FAITH-BASED ORGANIZATIONS

DATE of IFB: November 5, 2024

IFB#: 2025-062

Revised 4.2019

INVITATION FOR BID (IFB)

IFB No. 2025-062

Issue Date: November 5, 2024

Title: Minivans for RCPS

Issued By: County of Roanoke

Roanoke County Administration Building

Purchasing Division

5204 Bernard Drive, SW, Suite 300-F

Roanoke, VA 24018-0798

Phone (540) 772-2061

Email: KHoyt@roanokecountyva.gov

Sealed Bids will be received on or before 2:00 P.M., November 15, 2024 for furnishing the services

and/or items described herein. The time of receipt shall be determined by the time clock stamp in the

Purchasing office.

All questions must be submitted before 5:00 p.m., November 8, 2024. If necessary, an addendum will

be issued and posted to the County website on the Current Bids/RFP Requests tab at

https://www.roanokecountyva.gov/bids.aspx.

If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed

above. If the Roanoke County Administration Building is closed for business at the time scheduled for

the proposal opening, the sealed proposal will be accepted and opened on the next business day of

the County, at the originally scheduled hour.

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.

The County reserves the right to cancel this IFB and/or reject any or all proposals and to waive any

informalities in any proposal.

This section is to be completed by the Offeror and this page must be returned with the bid. In

compliance with this Invitation For Bid and subject to all terms and conditions imposed herein, which

are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services

and/or items requested in this solicitation if the undersigned is selected as the successful Bidder. No

Bid may be withdrawn within a period of sixty (60) days after Bid opening except for clerical errors, as

set forth in part (1) of Section 2.2-4330(B), Virginia Code, 1950, as amended. Notices of bid withdrawal

must be submitted in writing to the Purchasing Division.

My signature certifies that the bid as submitted complies with all requirements specified in this Invitation

for Bid (“IFB”). If this Bid is accepted by the County, to provide the services and/or items in accordance

with this Invitation for Bid and to execute a Contract/Purchase Order substantially similar to the attached

Contract/Purchase Order Terms and Conditions for such services and/or items. My signature also

certifies that by submitting a bid in response to this IFB, the Bidder represents that in the preparation

and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or

arrangement with any person or business entity, or enter into any agreement, participate in any

collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the

Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6

through 59.1-68.8 of the Code of Virginia.

I hereby certify that I am authorized to sign as a legal representative for the business entity submitting

this bid.

Legal Name and Address of Firm:

_________________________________________Date:___________________________________

_________________________________________By:_____________________________________

(Signature in Ink)

IFB#: 2025-062

Revised 4/2019

Page 2 of 25

_________________________________________Name:__________________________________

(Please Print)

__________________________ Zip: ___________Title:____________________________________

Phone: __________________________________FAX:____________________________________

Email: _____________________________ Business License# _____________________________

Virginia State Corporation Commission Identification Number: _______________________________

IFB#: 2025-062

Page 3 of 25

Revised 4/2019

TABLE OF CONTENTS

INVITATION FOR BID NO. 2025-062

Minivans for RCPS

Contents

SECTION 1. PURPOSE ................................................................................................ 6

SECTION 2. BACKGROUND ....................................................................................... 6

SECTION 3. SERVICES AND/OR ITEMS REQUIRED ............................................... 6

SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS ...................................... 6

SECTION 5. TIME OF PERFORMANCE ....................................................................... 6

SECTION 6. PAYMENT FOR SERVICES .................................................................... 6

SECTION 7. GENERAL INSTRUCTIONS TO BIDDERS .............................................. 7

SECTION 8. MISCELLANEOUS ................................................................................. 12

SECTION 9. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER ............................................................................................... 13

SECTION 10. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.............. 13

SECTION 11. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE

BIDDER ............................................................................................... 14

SECTION 12. BID AWARD ......................................................................................... 14

SECTION 13. FAITH BASED ORGANIZATIONS ....................................................... 14

SECTION 14. HOLD HARMLESS AND INDEMNITY.................................................. 14

SECTION 15. PROTESTS ......................................................................................... 15

SECTION 16. COOPERATIVE PROCUREMENT ..................................................... 15

SECTION 17. INFORMATION ON CONTRACT/PURCHASE ORDER TO BE

IFB#: 2025-062

AWARDED .......................................................................................... 15

Revised 4/2019

Page 4 of 25

ATTACHMENT A: BID FORM/SPECIFICATIONS ....................................................... 16

ATTACHMENT B: Virginia State Corporation Commission (SCC) Registration

Information ......................................................................................... 18

ATTACHMENT C: Direct Contact with Students Form ............................................. 19

ATTACHMENT D: NOTICE OF PROPRIETARY INFORMATION FORM.................... 20

ATTACHMENT E: PO TERMS AND CONDITIONS ..................................................... 21

IFB#: 2025-062

Page 5 of 25

Revised 4/2019

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB 2025-062 Minivans for Roanoke County Public Schools

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