Siding Holcomb Farm Main Barn

Legal Notice
Town of Granby
Invitation to Bid
The Town of Granby requests proposals from qualified contractors to provide two options
for re-siding sections of the main barn at the Holcomb Farm, 115 Simsbury Road West
Granby, CT.
The Invitation to Bid may be obtained on the Town website at www.granby-ct.gov under Bid
Opportunities.
Contractors shall submit two original proposals to:
Town of Granby
Attn: Kirk Severance
Holcomb Farm Siding
Town Manager's Office
15 North Granby Road
Granby, CT 06035
Bids will be accepted until 12 noon on August 21, 2026 in the Town Manager's Office, 15 North
Granby Road, Granby, CT 06035 at which time they will be opened and read aloud. No bids
submitted after this time will be accepted.
Addenda to this invitation to bid will be posted on the Town website under Bid Opportunities.
Respondents are responsible for checking the website.
All bidders are required to attend a pre-bid meeting at the Holcomb Farm 115 Simsbury Rd West
Granby on August 10, 2026 at 9:00AM
The Town reserves the right to amend or terminate this invitation to bid, reject any or all bids, in
whole or in part, to award any item, group of items, or total proposal, and to waive informality or
technical defects, if it is deemed to be in the best interest of the Town.
The Town of Granby is an Affirmative Action/Equal Opportunity Employer. Disadvantaged,
minority, small and women business enterprises are encouraged to apply.

I. Intent
The Town of Granby is seeking bids from qualified contractors to replace/install siding on
three sides of the main barn located at 115 Simsbury Rd West Granby CT.
II. Scope of Work
The contractor is responsible for all material, transportation, and freight costs associated with the
siding project at the Holcomb Farm.
Front of barn (East Side)
* Remove siding from designated area and replace it with like siding.
* Ensure that all loose siding is secured with ribbed galvanized nails.
* Flash windows with aluminum (color white) or as an option, PVC
* Install kick back ledge under lower course of siding and caulk to minimize rodents from
entering building. (Will be explained at the walk through)
* Prime both sides of siding prior to installation.
* Paint entire wall with Benjamin Moore Aura Exterior, Element Guard 100% Acrylic
Both back (west) and (south) sides have two options.
Option 1
* Flash windows with aluminum (color white) or as an option, PVC
* Secure deteriorated siding and cover with like siding (sample to be provided by selected
contractor).
* Install vapor barrier, Tyvek or equivalent.
* Install 12 X 3" shimming from top to bottom at 16" on center
Option 2
* Flash windows with aluminum (color white) or as an option, PVC
* Secure deteriorated siding and cover with PVC siding
* Install vapor barrier, Tyvek or equivalent.
* Install 14 "insulation under siding.
Mandatory
* Contractor is responsible for obtaining building permits from the town's building
department.
* Contractor to submit all material cut sheets for approval.
* Contractor is responsible for the disposal of all waste material.
* Contractor must leave the site clean of all debris.
* Contractor must create and establish a safe work zone.
* Chosen contractor will be required to providing a current W-9 and Certificate of Insurance.
(see specific requirements).

Narrative / Specifications:
The contractor shall be responsible for all work pertaining to the project defined as Siding,
Holcomb Farm Main Barn Project.
IV. Bid Content
The bid shall include the following:
a. Contractor Name and contact information
b. Estimated costs
c. Project timeline
d. Three references for similar projects who may be contacted
It is the Town's intent to have the project awarded August 31, 2026, so construction can begin in
early September/October 2026.
V. Evaluation Criteria
Bid Evaluation Criteria shall include:
a. Scope of proposed work.
b. Schedule and timeline
c. References
d. Proposed lump sum price.
a. Alt 1, removing the siding and replacing on the east side.
The Town may decide to meet with bidders, if it is determined to be necessary.
VI. Process
All respondents shall submit two (2) original copies of the requirements set forth in this
invitation to bid document. This document is available on the Town's website at www.granby-
ct.gov under Bid Opportunities. Bids will be accepted until 12 PM on August 21, 2026 in the
Town of Granby Town Manager's Office. Bids submitted after this time will not be accepted.
Bids will be read aloud in the Town Manager's Conference room immediately following the
12:00PM deadline.
Any addenda will be posted on the Town's website by August 14, 2026. All respondents are
responsible for checking the website for the presence and content of all addenda.
Bids received by the Town will be reviewed for completeness and clarity. They will be evaluated
in accordance with the Evaluation Criteria above and the bidder(s) to be interviewed, if any, will
be determined. A decision on an award is anticipated within two weeks of receipt of bids.
The Town reserves the right to request clarification or additional information from a bidder if
necessary.
VII. General Requirements
Reservation of Rights
The Town reserves the right to waive informalities or to reject any or all proposals when such
action is deemed to be in the best interest of the Town. The Town reserves the right to delete such

items as it deems necessary from these proposals. Respondents are directed to be certain that they
understand the terms and conditions as specified in this RFP. All exceptions of the respondent to
the terms and specifications of this RFP shall be made in writing and submitted in full with the
proposal. For all other terms and specifications, submission of a proposal constitutes acceptance
by the respondent. It will be expected that all remaining terms and conditions expressed herein are
acceptable and shall govern any resulting contract. The Town reserves the sole right to reject
proposals that contain exceptions which are unacceptable. In order to provide the requested
services to the Town, the respondent must be able to demonstrate the expertise and flexibility
necessary to successfully complete this work. Services shall only be provided after written
authorization is received from the Town. The Town reserves the right to utilize some, all or none
of the various services identified in this RFP. All services performed shall be completed to the
satisfaction of the Town Manager. The Town reserves the right to terminate any agreement upon
ten (10) calendar days' written notice of failure by the respondent to provide service to the
satisfaction of the Town Manager. The Town shall not be responsible for any expenses incurred
in preparing and submitting a response to this Request for Proposals. The Town further reserves
the right to request information from individual respondents and to negotiate fees and/or other
terms and conditions.
Nondiscrimination
The Contractor shall agree and warrant that it will not discriminate or permit discrimination against
any person or group of persons on the grounds of gender, race, color, religion, age, marital status,
ancestry, national origin, past history of mental health disorder, mental disability, physical
disability, or other basis in any manner prohibited by the laws of the United States, the State of
Connecticut, or the Town of Granby.
Hold Harmless
The Contractor agrees to indemnify, defend and hold harmless the Town of Granby and its
respective officers, employees, agents and/or servants against all demands, claims, actions or
causes of actions, losses, damages, liabilities, costs and expenses, including without limitation,
interest, penalties, court costs and reasonable attorney's fees, asserted against, resultant to,
imposed upon or incurred by the Town of Granby resulting from or arising out of:
Any breach by the Contractor of the terms of the specifications, or
Any injuries (including death) sustained by or alleged to have been sustained by the
officers, employees, agents and/or servants of the Town of Granby or the Contractor or
subcontractors or material men, or
Any injuries (including death) sustained by or alleged to have been sustained by any
member of the public or otherwise any or all persons, or
Any damage to property, real or personal, (including property of the Town of Granby or
its respective officers, agents and servants) caused in whole or in part by the acts or
omissions of the Contractor, any subcontractor or any material men or anyone directly or
indirectly employed by them while engaged in the performance of any work for the Town
of Granby.

Insurance Requirements
General Requirements
The awarded Respondent shall be responsible for maintaining insurance coverage in force for the
duration of the contract of the kinds and amounts listed below, with an insurance company with
an AM Best Rating of A-,VIII or better, licensed to write such insurance in the State of Connecticut
and acceptable to the Town of Granby.
The insurer shall provide the Town of Granby with Certificates of Insurance, on a form acceptable
to the Town, signed by an authorized representative of the insurance company prior to the
commencement of performance of this contract describing the coverage and providing that the
insurer shall give the Town of Granby written notice of at least thirty (30) days in advance of any
termination, expiration, or any and all changes in coverage.
Such insurance or renewals or replacements thereof shall remain in force during the Respondent's
responsibility under this contract.
The Respondent, at the Respondent's own cost and expense, shall procure and maintain all
insurances required and shall include the Town of Granby as an Additional Insured on all such
insurance, except Workers' Compensation coverage. The Certificate of Insurance shall evidence
all required insurances, including Additional Insured and Waivers of Subrogation. The
Respondent shall also provide its policy endorsement indicating the Town of Granby as an
additional insured.
Specific Requirements
1. Workers' Compensation Insurance. The awarded Respondent shall carry workers'
compensation insurance in accordance with the requirements of the laws of the State of
Connecticut, and employer's liability limits of Five Hundred Thousand Dollars ($500,000.00)
coverage for each accident, Five Hundred Thousand Dollars ($500,000.00) coverage for each
employee by disease, Five Hundred Thousand ($500,000.00) policy limit coverage for disease.
2. Commercial General Liability. With respect to all operations which awarded respondent
performs, it shall carry Commercial General Liability insurance providing for a total limit of One
Million Dollars ($1,000,000.00) coverage per occurrence for each site or project for all damages
arising out of bodily injury, personal injury, property damage, products/completed operations, and
contractual liability coverage for the indemnification obligations arising under this
Agreement. Each annual aggregate limit shall not be less than Three Million Dollars
($3,000,000.00). The limit may be provided through a combination of primary and umbrella/excess
liability policies acceptable to The Town of Granby. Blanket Contractual Liability for liability
assumed under this Agreement and all other Contracts relative to the Project.
3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded
Respondent shall carry Automobile Liability insurance providing One Million Dollars
($1,000,000.00).

4. Excess Liability Coverage. With respect to the coverage provided by the awarded
Respondent for this Project, excess liability insurance will be provided in an amount not less than
Five Million Dollars ($5,000,000.00) per occurrence and annual aggregate basis.
5. Professional Liability. One Million Dollars ($ 1,000,000.00) coverage per occurrence for each
site or project for all damages arising out of bodily injury, personal injury, and property damage.
Aggregate Limits. Any aggregate limits must be declared to and be approved by Town of
Granby. It is agreed that the awarded Respondent shall notify the Town of Granby whenever
fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the
aggregate limit is eroded for the full limit, the Respondent agrees to reinstate or purchase additional
limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid
by Respondent.
6. Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be
declared to and approved by the Town of Granby. All deductibles or self-insured retentions are the
sole responsibility of the awarded Respondent to pay and/or to indemnify.
Defense, Hold Harmless and Indemnification
The successful proposer agrees, to the fullest extent permitted by law, to defend, indemnify, and
hold harmless the Town, its employees, officers, officials, agents, volunteers and independent
contractors, including any of the foregoing sued as individuals (collectively, the "Town
Indemnified Parties"), from and against all proceedings, suits, actions, claims, damages, injuries,
awards, judgments, losses and expenses, including attorney's fees, arising out of or relating,
directly or indirectly, to the successful proposer's malfeasance, misconduct, negligence or failure
to meet its obligations under the RFP or the Contract. The successful proposer's obligations under
this section shall not be limited in any way by any limitation on the amount or type of the successful
proposer's insurance. Nothing in this section shall obligate the successful proposer to indemnify
the Town Indemnified Parties against liability for damage arising out of bodily injury to persons
or damage to property caused by or resulting from the sole negligence of the Town Indemnified
Parties. In any and all claims against the Town Indemnified Parties made or brought by any
employee of the successful proposer, or anyone directly or indirectly employed or contracted with
by the successful proposer, or anyone for whose acts or omissions the successful proposer is or
may be liable, the successful proposer's obligations under this section shall not be limited by any
limitation on the amount and type of damages, compensation or benefits payable by the successful
proposer under workers' compensation acts, disability benefit acts, or other employee benefits
acts. The successful proposer shall also be required to pay any and all attorney's fees incurred by
the Town Indemnified Parties in enforcing any of the successful proposer's obligations under this
section, which obligations shall survive the termination or expiration of this RFP and the Contract.
As a municipal agency of the State of Connecticut, the Town will NOT defend, indemnify, or hold
harmless the successful proposer.
These insurance requirements are not meant to be construed as a limitation of liability. The parties
agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent's

liability to the Town of Granby by virtue of this promise to indemnify and hold the Town of Granby
harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of
the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be
liable to the Town of Granby for the difference, plus all fees and expenses incurred in collecting
same, all at the Respondent's sole cost.
The contractor must also meet all Department of Housing insurance requirements.
Freedom of Information
All proposals and any related submittals to the Town are subject to the requirements of the State
of Connecticut Freedom of Information Act, regardless of whether they are marked as confidential,
proprietary, or in any other manner. By the act of submitting a RFP, respondents agree that they
will be subject to Connecticut General Statutes Section 1-200 et seq.
Award
The Town intends, but is not required, to make one or more awards as a result of this RFP that are
open-ended in nature in order to provide the continuity and consistency it deems vital to the
successful operation of its various programs. The Town will notify of Contractor award or denial
via email.
Work Product Ownership and Cost
All responses and submittals received as a result of this Request for Proposals shall become the
property of the Town upon receipt. All work products provided to the Town following award shall
also be the sole property of the Town upon receipt. The Town is not responsible for any costs
incurred in the preparation of the response to this request.
VIII. Questions and Pre-Bid Meeting
All questions regarding this Invitation to Bid shall be submitted via email to Kirk Severance,
Director of Public Works, kseverance@granby-ct.gov and Stuart Young syoung@granby-ct.gov
All questions must be submitted by 12 PM August 14, 2026, to allow for the preparation and
distribution of addenda. Responses will be posted on the Town's website by August 15, 2026
All interested bidders may contact Kirk Severance or Stuart Young at DPW by calling 860-844-
5241 to schedule a pre-bid meeting on site.
The Town of Granby is an equal opportunity/affirmative action employer.

Town of Granby
Bid Proposal form
Contractor Information:
Contractor Name: ____________________________________________________________________
Address:____________________________________________________________________________
___________________________________________________________________________________
Contact Name: ______________________________________________________________________
Contact Email: ______________________________________________________________________
Telephone: _________________________________________________________________________
Type of entity (Corporation, Partnership, LLC or LLP, Sole Proprietor, or Other. If 'Other' please specify.):
___________________________________________________________________________________
Years in Business: ____________________________________________________________________
References
Three similar projects and references who may be contacted:
Reference #1
Name: ______________________________________________________________________________
Address: ____________________________________________________________________________
Phone Number: ______________________________________________________________________
Contact Name: _______________________________________________________________________
Portion of work performed: _____________________________________________________________
Description of work performed: __________________________________________________________
Approximate amount of contract: ________________________________________________________
Approximate date work was performed: ___________________________________________________

Reference #2
Name: ______________________________________________________________________________
Address: ____________________________________________________________________________
Phone Number: ______________________________________________________________________
Contact Name: _______________________________________________________________________
Portion of work performed: _____________________________________________________________
Description of work performed: __________________________________________________________
Approximate amount of contract: ________________________________________________________
Approximate date work was performed: ___________________________________________________
Reference #3
Name: ______________________________________________________________________________
Address: ____________________________________________________________________________
Phone Number: ______________________________________________________________________
Contact Name: _______________________________________________________________________
Portion of work performed: _____________________________________________________________
Description of work performed: __________________________________________________________
Approximate amount of contract: ________________________________________________________
Approximate date work was performed: ___________________________________________________