Split A/C Unit for 2LG MCC (GREC) - Trane

GRAND RIVER DAM AUTHORITY RFQ: 4071
Solicitation Cover Page
1. Solicitation #: 4071
2. Solicitation Issue Date: September 11, 2026
3. Brief Description of Requirement: Split A/C Unit for 2LG MCC (GREC)
Split A/C Unit for 2LG MCC (GREC) - Trane
4. Response Due Date: September 23, 2026 Time: 2:00pm Central Time
5. Contracting Officer:
Name: Sarah Briley
Phone: (918)824-7542
Email: sarah.briley@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ: 4071
This is a standard bid. Please scan and email your quote to sarah.briley@grda.com. The bid opening date for
this RFQ is Wednesday, September 23, 2026 at 2:00pm Central Time. Questions can be submitted until
Monday, September 21, 2026 at 2:00pm Central Time.
Please note in RFQ Packet, page 6 photo is of Inside Blower Unit and page 7 photo is of Outside Compressor.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided in the
lower right hand corner of this form.
The award to the successful bidder will be based on the best value bid received that meets the specifications
listed below and the requirements herein. This includes, but is not limited to, the following in no order of
precedence: price, delivery, adherence to specifications and ability to meet the needs of the project.
Preference may be given to vendors that accept EPay as method of payment if analysis estimates that
such appears to result in a lower cost to GRDA. Additional payment terms may also be taken into
consideration in the analysis process.
This RFQ is for sole brand or no sub items and only the brand name, model, and part number(s) will be
accepted for any items listed below that include the designation "sole brand" or "no sub." Bidder must
identify if they are an authorized distributor for this item and if manufacturer warranty applies to this
purchase. Bidder must also identify if item being bid is refurbished or new.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
****** Read the General Bidding Instructions attached to this RFQ for further instructions.******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

Scope of Work to Replace 2LG A/C Spilt System
Purchase replacement 25-ton air conditioning unit for 2LG MCC room. Existing unit is a
Trane unit. New unit needs to be of the same brand. Pictures of outside and inside units will
be attached. Pictures will be of unit information (equipment name plates).
Location:
GRDA Grand River Energy Center near Chouteau, OK, 45 miles East of Tulsa, OK.
GRDA Technical Contact -
Chad Miller
GREC Maintenance Supervisor
Grand River Energy Center
8142 Hwy 412B, Chouteau, OK, 74337-0609

REQUEST FOR QUOTE # PCRFQC-004071
RFQ # PCRFQC-004071 Q&A Deadline: 9/21/2026 2:00 PM
NstkSvc Closing Date and Time: 9/23/2026 2:00 PM
VENDOR INFO:
REPLY TO:
VENDOR #: Sarah Briley
NAME: 8624 Hwy 412B
CONTACT: Chouteau, OK 74337
ADDRESS: USA
EMAIL:
PHONE:
PHONE: (918)824-7542
FAX:
FAX: () -
EMAIL: Sarah.Briley@grda.com
NOTES:
This RFQ is for a Standard Bid Process. ALL forms within RFQ packet MUST be completed and submitted with Bid Documents in order for bid to
be considered.
Existing Unit is Trane Brand and quoted replacements must also be Trane Brand. Please refer to all Photos showing name plate information and
Scope of Work. Sole Brand/No Sub
LINE ITEM NUMBER DESCRIPTION COMMODITY CODE QUANTITY UNIT UNIT PRICE LINE COST LEAD TIME
32131000 Electronic component parts 32131000 1.00 Ea
and raw materials and
accessories
25-Ton Air Conditioner Unit
for GREC 2LG MCC Room.
-Trane -
Inside Blower Unit: Climate
Changer Draw-Thru
Serial #K84G35354
Outside Compressor:
Model #RAUBC254AD0
Serial #J84E81247
Sole Brand/No Sub
Please refer to photos of
name plates for all
information
Site : NstkSvc Warehouse : NstkSvc
PAYMENT TERMS:
NOTE: All prices must be quoted DDP: Destination. All freight
charges to delivery point must be included in the unit price QUOTE EXPIRATION DATE:
quoted for each line item. All packaging, handling, delivery and QUOTATION NUMBER:
any other surcharges must also be included in the price quoted QUOTED BY (please print):
for each line item. COMPANY NAME:
SIGNATURE:
DATE OF QUOTE:
SHIP TO:
GREC Warehouse
8142 Hwy 412B
Chouteau, OK 74337
USA
THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full
(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-
Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the
Bidding Procedures and General Terms & Conditions contained on the attached sheets.

RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts
pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well
as facts pertaining to the giving or offering of things of value to government personnel in return for special
consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached
and have been personally and directly involved in the proceedings leading to the submission of such bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or
as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of value
for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee of
the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which this bid
and statement relates.
C. I certify that I have disclosed below the names of all persons and the positions they hold within their respective
companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1) year
prior to the date of this statement with any architect, engineer, or other party to the project to which this bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
_________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
D. I further certify that I have disclosed below any known business or familial relationship in effect or which existed within
one (1) year prior to the date of such statement between any officer or director of the bidding company and any employee
of the Grand River Dam Authority in accordance with 74 O.S. 85.22C. If none of the above-mentioned relationships
exist, I have provided a statement to that effect.
__________________________________________________________________________________
(Names and description of relationship or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

GENERAL BIDDING INSTRUCTIONS
FOR STANDARD & EMERGENCY BIDS
GRAND RIVER DAM AUTHORITY
1. Bids shall be submitted to the designated purchasing agent at the Grand River Dam Authority (hereinafter referred to as
"GRDA" or "the Authority") at the address on the attached RFQ or RFP form on or before the date (and time, if
applicable) indicated. Bids shall be in conformity with these and any additional instructions to bidders and shall be
submitted on GRDA's form. The RFQ (Request for Quote) or RFP (Request for Proposal) form must be completed
in full and signed by the bidder. If your bid response necessitates additional space, you may attach additional pages;
however, the RFQ or RFP form must be completed, signed and reference the additional pages. All bid responses shall
be typewritten or handwritten in ink, and any corrections to bids shall be initialed in ink. Quotations or proposals
submitted in pencil shall not be accepted.
2. Quotations or proposals may be submitted to GRDA via postal mail, delivery service, and e-mail, provided all required
signatures can be transmitted successfully.
3. Non-Collusion Certificate: RFQs or RFPs anticipated to exceed a total amount of $25,000 shall be accompanied by
a Non-Collusion Certificate. This certificate shall be completed by the bidder and include a signature in ink of
an authorized company representative (preferably the bidder) with full knowledge and acceptance of the bid proposal.
Purchase orders in excess of $25,000 will not be released to the successful bidder without receipt of a properly signed
certificate for the bid.
4. In the event the unit price and line total extension do not agree, the unit price shall be considered the quoted price
accepted for evaluation.
5. Freight Terms: All prices shall be quoted DDP: Destination. All packaging, handling, shipping and delivery charges
shall be included in the unit price quoted for each line item. No exceptions shall be granted unless approved by the
guidelines of the GRDA Chief Financial Officer or designee.
6. Other Surcharges: Any additional surcharges (such as HazMat charges, fuel surcharges, set-up fees, etc.) shall be
included in the unit price quoted for each line item. All additional charges are considered a part of the cost of the goods,
and bids shall be evaluated to include these additional charges.
7. Tax-Exempt Status: GRDA is an agency of the state of Oklahoma and is specifically exempt from the payment of
sales tax by Oklahoma state statute, Title 68 O.S.A. 1356 (10). An excerpt from the statute shall be furnished upon
request.
8. Questions arising during the bidding process should be submitted via email to the GRDA purchasing agent
named on the RFQ or RFP. The GRDA purchasing agent shall coordinate a reply from the end user to ensure that all
potential bidders are provided the same information. Under no circumstances shall a bidder discuss pricing with any
GRDA employee prior to the bid opening.
9. All bids submitted shall be subject to GRDA's Purchasing Policy and Procedures, General Terms and Conditions, the
bidding instructions and specifications, the Oklahoma Open Records Act, other statutory regulations as applicable, and
any other terms and conditions listed or attached herein - all of which are made part of this Request for Quote or
Request for Proposal.
10. GRDA reserves the right to waive any informalities, reject any and all bids, and to award a contract, as applicable, in the
best interests of the Authority. All bid responses become the property of GRDA and are subject to the Oklahoma Open
Records Act. GRDA shall endeavor to protect technical information designated by the bidder as proprietary information;
however, only technical information (i.e., "trade secrets") may be considered proprietary - pricing and other non-
technical aspects of the quote shall be considered non-proprietary.
11. "Sole Brand" or "No Sub" Items: Items with a "Sole Brand" or "No Sub" designation in the description shall be
furnished as the specified manufacturer and model/part number. No exception may be taken to the specification, and no
alternate shall be accepted. In those cases where a manufacturer has discontinued the specified model/part number,
the bidder shall indicate so on the RFQ. If a replacement item is available, the new model/part number shall be
indicated on the RFQ form and the price quoted. It shall also be noted whether the replacement item is a direct
replacement for the obsolete part number originally requested. If not, or if the specifications differ in any way, the bidder
shall explain in detail, and corresponding drawings or descriptive literature shall be included with the quote.
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GRDA Finance Form 003 (Rev 5-28-25)