Street Side Mowing

Location:	South Carolina
Posted:	Apr 16, 2026
Due:	May 13, 2026
Agency:	Hanahan city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Attachment Preview

FY 25-26

CITY OF HANAHAN

Request for Proposal

Street Side Mowing

Solicitation #COH-4152026

Submissions due by: 12p.m., Wednesday, May 13, 2026

CITY OF HANAHAN REQUEST FOR PROPOSALS

Street Side Mowing -

THE CITY OF HANAHAN hereinafter referred to as the (COH), is accepting PROPOSALS for Street Side Mowing.

The City of Hanahan is seeking bids from qualified licensed contractors to provide street side mowing, edging,

and trimming, along Murray Drive, Yeamans Hall Road, Railroad Avenue and Williams Lane in the City limits

of Hanahan.

All bids shall be hand delivered or mailed via U.S. Mail or UPS/FedEx. Bids must be submitted with two

(2) originals and one copy addressed to:

City of Hanahan – Street Side Mowing - #COH-4152026

Purchasing Department

Attn: Robyn Brown

1255 Yeamans Hall Road

Hanahan, SC 29410

OWNERS RIGHTS: The COH reserves the right to accept or reject any, all or any part of proposals received as

a result of this request, to waive any informalities or to cancel in part or in its entirety this request, if it is in its

best interest to do so. The COH will be sole judge as to whether proposals submitted meet all requirements. All

proposals submitted shall become the property of the COH. This solicitation does not commit the COH to award

a Contract, to pay any cost incurred in the preparation of proposals or to procure or Contract for goods or services.

The COH reserves the right to interview all or any of the responding firms to this RFP. All proposals must

provide satisfactory evidence of ability to furnish services in accordance with the terms and conditions outlined

in the solicitation.

IT IS MANDATORY THAT THE CONTRACTOR SCHEDULE AN APPOINTMENT TO VIEW THE

WORKSITES PRIOR TO SUBMITTING A BID. PLEASE EMAIL THE CITY OF HANAHAN RECREATION

AND PARKS DEPARTMENT AT DSTEWART@CITYOFHANAHAN.COM FOR AN APPOINTMENT.

APPOINTMENTS MUST BE COMPLETED BY MAY 1, 2026. APPOINTMENTS CAN BE SCHEDULED

MONDAY-FRIDAY 7:30AM-3:30PM.

Please email Danny Stewart at dstewart@cityofhanahan.com with any questions. All questions must be in

writing via email and received by May 6, 2026.

Daniel Stewart

Recreation & Parks Director

Email: dstewart@cityofhanahan.com

Phone: (843) 813-5117

Upon award of Contract, the COH will supervise and authorize payments and acceptance of the Contract.

DEADLINE TO SUBMIT: PROPOSALS must be received by Wednesday, May 13, 2026 at 12 p.m.

NOTE: Interested parties may download PACKAGE from COH website at

https://www.cityofhanahan.com/administration/page/bids-rfps-rfqs

2|Page

City of Hanahan

PURCHASING

Solicitation

Number

COH-#4152026

PRICE PROPOSAL SUBMITTAL FORM

Street Side Mowing

Robyn Brown

Purchasing Agent

1255 Yeamans Hall Road

Hanahan, SC 29410

RBrown@cityofhanahan.com

AWARD&

AMENDMENTS

**********INSTRUCTIONS **********

SUBMIT: Two originals (2) plus a COPY, please use this page (page 3) as your SUBMITTAL FORM, this form must be signed. Please

show Contract solicitation number on envelopes. List of solicitations and award can be requested by email to RBrown@cityofhanahan.com.

NAME OF BIDDER (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

AUTHORIZED SIGNATURE

Person signing must be authorized to submit binding offer to enter Contract on behalf of Bidder

named above. My signature indicates my agreement to be bound to the terms and conditions

contained herein.

TITLE (Business title of person signing above)

PRINTED NAME (Printed name of person signing above)

DATE

□ Sole Proprietorship □ Partnership □ Corporation ____State of

Inc.

□ Government entity (federal, state, or local) □ Other

□ DBE/MBE □ SC RESIDENT VENDOR

□ CERTIFICATE OF INSURANCE ENCLOSED

___________________

TAXPAYER ID

________________________

DUNS Location

ACKNOWLEDGEMENT OF ADDENDUMS:

□ ADDENDUM #1 □ ADDENDUM #2

BIDDER’S ADDRESS

CITY/STATE

ZIP CODE

PHONE

FAX

E-MAIL

I hereby certify that my below price includes cost for permits, fees, personnel, supervision, labor, materials and equipment required for Street Side Mowing in accordance with

all terms, conditions and specifications contained herein.

PROPOSED

COST: $_____________________________________________

My signature indicates that this offer may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for

a period of sixty (60) days following the bid date.

Signature of Bidder/Vendor:

ACCEPTED BY: ________________________________________________________________

Robyn Brown

DATE

Purchasing Agent, City of Hanahan

3|Page

SECTION I

The purpose of this REQUEST FOR PROPOSAL is to seek a qualified Vendor for Street Side Mowing.

SCOPE OF WORK:

This work includes routine mowing of vegetation for the City of Hanahan maintained street system. The

work shall include furnishing all labor, equipment, materials, and transportation for completion of the

work.

GENERAL

1. PREPARATION: Prior to each mowing, all trash, sticks and other unwanted debris should be

removed from mowing area.

2. MOWING: The grass area is to be mowed weekly from beginning of mowing season to the end

of mowing season (estimated time - March 1 to November 30). Mowing shall be completed with

sharp mower blades to avoid frayed plant tips. Blowing of grass clippings into the streets, storm

drains, and travel lanes is not permitted.

3. LANDSCAPING: Landscaping services are needed to properly maintain the landscaping beds along Yeamans Hall Rd

from Sledge Street to Remount Road. This includes trimming, pruning, weed, and ant maintenance to the beds. Beds

should be free of trash and kept neat. PINESTRAW SERVICES ARE NOT NEEDED. (This will be done weekly year

around)

4. CLEANUP & DAMAGE: After mowing, all areas should be left neat and clean. The contractor

will be held responsible for any damage created during the mowing operation.

5. EQUIPMENT REQUIREMENTS: The contractor shall have commercial grade equipment in

the performance of the contract.

6. EQUIPMENT INSPECTION: will be required before the award of the contract. Equipment

should be clean (free of weed seed), well-maintained and in good working order. If equipment

malfunction does occur; every attempt shall be made to remove equipment in a timely manner. If

equipment malfunction results in leakage of lubricants and/or oils, the contractor will be

responsible for the immediate containment and clean-up of any lubricants and/or oils.

7. WEATHER LIMITATIONS: Mowing operations are expected to take place weekly unless

conditions are too wet or too dry and would cause harm to the landscape. During such times, the

mowing contractor and an authorized city employee should discuss alternative mowing schedules and

come to an amicable agreement on the mowing schedule. All mowing that is rendered impractical will

be reduced from the contract price or addressed with additional mowing times per week as needed.

8. SAFETY: All work should be performed in a manner that is safe to the operators, the occupants

and any pedestrians, and meet MUTCD standards for work zone safety and OSHA standards for

personal protective gear. The contractor will be required to provide all necessary equipment and

items.

9. SCHEDULING: After contract award, a mowing schedule, and a process for documentation of

work will be established by the Contractor and city staff.

10. This proposal will be good for three (3) years and is expected to start in July 2026.

4|Page

Minimum Qualification Requirements:

• Must have a current South Carolina Pesticide Applicator License.

• Must have been in business for a minimum of ten (10) years with experience in landscaping.

• Must have a full understanding of the requirement level for properly landscaping beds.

•

Must provide at least 3 references of similar type work.

This document will serve as the Contract, by signing Page three (3) of this document, Bidder’s signature verifies

familiarity with information contained within this entire solicitation and applicable amendments, and verifies to

the City, Bidder to be true and correct. Bidder certifies that offer is made without prior understanding, agreement,

or connection with any corporation, firm or person submitting for the same materials, supplies or equipment or

service, and is in all respects, fair and without collusion or fraud. Bidder agrees to abide by all conditions of this

solicitation and certifies that he/she is authorized to sign. Bidder affirms that by submission of a signed

agreement, he/she certifies, under penalties of perjury, that said firm complies with section 12-54-1020(B) of

the SC Code of Laws 1976, as amended, relating to payment of any applicable taxes.

**ADDENDUMS: All Addendums to and interpretations of this solicitation shall be in writing from the Purchasing

Agent with the COH. Any errors or omissions requiring correction shall be brought to the Purchasing Agent's

attention immediately. The Purchasing Agent shall not be legally bound by any Addendum or interpretation that is not

in writing. Any withdrawal request must be received by the due date and time, as specified in the document. It is the

Bidder's sole responsibility to ensure that these documents are received by the Purchasing Agent (or office) any time

prior to the advertised deadline. COH assumes no responsibility for any claim that information is not complete

or fairly disseminated.

CERTIFICATE OF INSURANCE: A copy of your 'Certificate of Insurance’ must be submitted with your

Proposal. For any CONTRACTOR visiting on-site in the COH, providing consulting, evaluation or other

services, for the protection of the COH, CONTRACTOR shall maintain throughout the performance of its

obligations under this Agreement a policy or policies of WORKER’S COMPENSATION INSURANCE with

such limits as may be required by law, and a policy or policies of GENERAL LIABILITY INSURANCE with

limits sufficient to cover any loss or potential loss resulting from this Contract insuring against liability for injury

to and death of persons and damage to and destruction of property arising out of or based upon any act or omission

of the CONTRACTOR or any of their respective officers, directors, employees or agents and a policy or policies

of AUTOMOBILE LIABILITY INSURANCE with such limits as may be required by law insuring against

liability for injury to and death of persons and damage to and destruction of property arising out of or based upon

any act or omission of the CONTRACTOR or any of its Contractors or their respective officers, directors,

employees or agents while operating their vehicle(s) on the COH property.

COMPETITION: This solicitation is intended to promote competition. If the language, specifications, terms

and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single

source, it shall be the responsibility of the interested Bidder to notify the Purchasing Agent in writing so as to be

received five (5) days prior to opening date. The solicitation may or may not be changed but a review of such

notification will be made prior to award.

CONTRACT ADMINISTRATION: Questions or problems arising after award of this contract shall be directed

in writing to the COH Purchasing Office, 1255 Yeamans Hall Road, Hanahan, SC 29410.

CORRECTION OF ERRORS ON RESPONSE FORM(S): All prices and notations should be printed in ink

or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the

proposal/bid. Erasures or use of typewriter correction fluid may be cause for rejection. No proposal/bid shall be

altered or amended after specified time for reviewing.

5|Page

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.