2026 Demolition RFP

Village of Pingree Grove, IL
CONTRACT DOCUMENTS
AND PROJECT SPECIFICATIONS
FOR
14N207 Reinking Road Demolition

Village of Pingree Grove, IL
INDEX
ADVERTISEMENT REQUESTING PROPOSALS ................................................................................................ 3
INSTRUCTIONS TO BIDDERS ............................................................................................................................... 4
PROPOSAL ................................................................................................................................................................. 7
SCHEDULE OF PRICES ........................................................................................................................................... 8
OVERVIEW ................................................................................................................................................................ 9
SCOPE OF WORK ................................................................................................................................................... 11
CONTRACT .............................................................................................................................................................. 18

Village of Pingree Grove, IL
ADVERTISEMENT REQUESTING PROPOSALS
The Village of Pingree Grove (Village) is seeking qualified proposals from bidders for the
demolition and site restoration of 14N207 Reinking Road, requiring full compliance with all
federal, state, and local regulations, prevailing wage, and necessary permits, as outlined within this
document. Bids must include a lump sum for demolition and restoration, asbestos cost, project
timeline, relevant municipal demolition experience, proof of insurance and bonding, and at least
three client references. The property is currently not owned by the Village, but the Village
anticipates obtaining title to the subject property in mid-October. The issuance of the bid award is
contingent upon Village ownership of the subject property.
An optional pre-bid meeting will be held at 555 Reinking Road, Pingree Grove, IL 60140 on
September 28th, 2026 at 11am. Staff will not be offering individual tours of the property.
Proposals to be submitted in duplicate, in a sealed envelope with the words "14N207 Reinking
Road Demolition" clearly marked on it, will be received by the Village of Pingree Grove, Illinois
until 11 a.m. on October 9, 2026 at the Municipal Center located at 555 Reinking Road, Pingree
Grove, IL 60140. Immediately following, they will be publicly opened and read aloud in the
Village's Board Room. To attend the public opening, please use the public entrance at the north-
east corner of the Municipal Center.
Instructions and specifications are available on the Village of Pingree Grove's web site.
https://www.villageofpingreegrove.org/bids.aspx
All persons working on this project shall be paid no less than current prevailing wages as required
by law.
The Village of Pingree Grove, Illinois reserves the right to reject any or all proposals and waive
technicalities. Bidders may withdraw their proposal if a request is presented.

Village of Pingree Grove, IL
INSTRUCTIONS TO BIDDERS
The successful Bidder shall submit a copy of their insurance policy listing the Village of Pingree
Grove as an additional insured prior to the commencement of demolition.
If any Bidder is in doubt as to the meaning of any part of the specifications or other contract
documents, they may submit to the Management Analyst a written request for an interpretation.
The Management Analyst will give an interpretation of the matter in question by issuing an
"Addenda". The Management Analyst will not respond to written requests for interpretation that
are received less than 5 business days before the bid opening.
Bids, which are not signed by individuals making them, should have attached thereto a power of
attorney evidencing authority to sign the bid on behalf of the person for whom it is signed.
Bids which are signed for a partnership should be signed by all of the partners or by an attorney
in-fact. If signed by an attorney-in-fact, there should be attached to the bid a power of attorney
evidencing authority to sign the bid, executed by the partners.
Bids which are signed for a corporation should give the correct corporate name thereof and the
signature of the president or other authorized officer of the corporation manually written below
the corporate name, following the word "By________________". If such a bid is manually signed
by an official other than the president of the corporation, a certified copy of a resolution of the
board of directors evidencing the authority of such official to sign the bid should be attached to it.
Such a bid should also bear the attesting signature of the secretary of the corporation and the
impression of the corporate seal.
Submission of a bid is conclusive assurance and warranty that the Bidder has examined the
materials, visited the site, and understands all requirements for the performance of the work. The
bidder will be responsible for all errors in the proposal resulting from failure or neglect to conduct
an in-depth examination. The Village of Pingree Grove will not be responsible for any additional
cost, expenses, losses, or changes in anticipated profits resulting from such failure or neglect of
the bidder.
Bidders shall not take advantage of any errors or omissions in the proposal and advertised contract.
Any errors discovered in the bids received shall be corrected using the unit price submitted. The
contract will be awarded after these adjustments are made.
1. QUALIFICATIONS OF BIDDERS: To demonstrate qualifications to perform the Work, each
Bidder must prepare to submit no less than three to five (3-5) customer references for similar
work performed; preferably from other government or public sector organizations.
2. INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the
Contract Documents are to be directed to the Management Analyst, Hannah Temes at
htemes@pingreegrove.org. Interpretations or clarifications considered necessary by the
Management Analyst in response to such questions will be issued by Addenda and posted on
the Village of Pingree Grove web site https://www.villageofpingreegrove.org. Only questions

Village of Pingree Grove, IL
answered by formal written addenda will be binding. Oral and other interpretations or
clarifications will be without legal effect. Addenda may also be issued to modify the Bidding
Documents as deemed advisable by Owner.
3. CONTRACT TIME & DURATION: Formal Award, if any, will be following formal approval
at the soonest available Village Board of Trustees Meeting following the bid opening; Board
meetings are held the 1st and 3rd Monday of each month.
Demolition is to occur within 1 month of contract approval.
4. BID FORM: All Bids must be made on the required Bid Form. The Bid Form is included with
the Bidding Documents.
All blanks on the Bid Form must be completed using the fillable PDF version, by ink, or
typewriter.
The Bid shall contain an acknowledgement of receipt of all Addenda (the numbers of which
must be filled in on the Bid Form).
5. MODIFICATION AND WITHDRAWAL OF BIDS: If, within twenty-four hours after Bids
are opened, any Bidder files a duly signed, written notice with Owner and promptly thereafter
demonstrates to the reasonable satisfaction of Owner that there was a material and substantial
mistake in the preparation of its Bid, that Bidder may withdraw its Bid and Bid security will
be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work to
be provided under the Contract Documents.
6. All Bids shall remain open for sixty days for acceptance by Owner after the day of the Bid
opening.
7. AWARD OF CONTRACT: Owner reserves the right to reject any and all Bids, to waive any
and all informalities and to negotiate contract terms with the Successful Bidder, and the right
to disregard all nonconforming, non-responsive or conditional Bids. Discrepancies between
words and figures will be resolved in favor of words. Discrepancies between the indicated
sum of any column of figures and the correct sum thereof will be resolved in favor of the
correct sum. The property is currently not owned by the Village, but the Village anticipates
obtaining title to the subject property in mid-October. The issuance of the bid is contingent
upon Village ownership of the property.
8. BID EVALUATION: Owner shall consider the qualifications of the Bidders, whether or not
the Bids comply with the prescribed requirements, and alternates and unit prices if requested
in the Bid Forms.
Owner may consider the qualifications and experience of Subcontractors and other persons
and organizations (including those who are to furnish the principal items of material or
equipment) proposed for those portions of the Work as to which the identity of Subcontractors
and other persons and organizations must be submitted.

Village of Pingree Grove, IL
Owner may conduct such investigations as deemed necessary to assist in the evaluation of any
bid and to establish the responsibility, qualifications and financial ability of the Bidders,
proposed Subcontractors and other persons and organizations to do the work in accordance
with the Contract Documents to Owner's satisfaction within the prescribed time.
Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation
to Owner's satisfaction.
A conditional Bid will not be accepted.
9. AWARD: If the contract is to be awarded, it will be awarded to the lowest, responsive,
responsible Bidder whose evaluation by Owner indicates that the award will be in the best
interests of the Owner.
If the contract is to be awarded, Owner will give the Successful Bidder a Notice of Award
within 90 days after the day of the Bid opening. Pricing for the bid shall remain the same for
90 days from the receipt of the bids.
10. SIGNING OF AGREEMENT: When Owner gives a Notice of Award to the Successful
Bidder, at least three unsigned counterparts of the Agreement and all other Contract
Documents will accompany it. Within fifteen days thereafter Awarded Bidder shall sign and
deliver at least three counterparts of the Agreement to Owner with all other Contract
Documents attached. Within ten days thereafter Owner will deliver all fully signed
counterparts to Awarded Bidder.

Village of Pingree Grove, IL
PROPOSAL
The following proposal is hereby made to the Village of Pingree Grove, Illinois, hereinafter called the
Owner.
Proposal is submitted in duplicate by______________________________________________________
___________________________________________________________________________________
The undersigned hereby proposes and agrees to furnish all the necessary labor, materials, equipment, tools
and services necessary to perform the "Demolition of 14N207 Reinking Rd" in accordance with the
Specifications and Procedural documents attached.
In submitting this proposal the undersigned declares that the only persons or parties interested in the
Proposal as principals are those named herein and that the Proposal is made without collusion with any
other person, firm, or corporation.
The Undersigned acknowledges receipt of the following Addenda.
Addendum No. Date Initials
____________ ___________ ___________
____________ ___________ ___________
____________ ___________ ___________
The Undersigned, or a representative for the undersigned, attended the optional prebid meeting on
September 28th, 2026
Yes: __________ No: __________
The Undersigned declares that he has examined the Contract Documents and is familiar with the local
conditions at the site where the work is to be performed and with the conditions affecting the Contract
requirements and understands that in making this Proposal he waives all right to plead any
misunderstanding regarding the same.
The undersigned further agrees prosecute the work in such a manner and with sufficient materials,
equipment, and labor as will insure its completion by the completion date, it being understood and agreed
that the completion within the time limit is an essential part of the Contract.
The undersigned hereby proposes and agrees to furnish all necessary labor, materials, equipment, tools and
services necessary to perform the "Demolition of 14N207 Reinking Rd" as described in the contract
documents.
_______________________ __________________________ ____________
Name Signature Date

Village of Pingree Grove, IL
SCHEDULE OF PRICES
1. Base Bid Item
Item Description Unit of Cost
Measure
Base Bid Disconnect all utilities at source. Install required Lump $
Item A safety fencing, erosion control, signage, and tree Sum
protection. Complete demolition of the
approximately 2,080ft and removal of the entire
structure, including the existing slab and
foundation. Use required dust particulate
measures during demolition. Remove all
construction debris and backfill.
Base Bid Asbestos Inspection, Removal, and Disposal (if Lump $
Item B needed) Sum
Base Bid Asbestos and Lead Assessment Report (if Lump $
Item C needed) Sum
BASE BID TOTAL = $

Village of Pingree Grove, IL
OVERVIEW
The Village of Pingree Grove (Village) is seeking bids for the demolition of a property anticipated
to be acquired by the Village.
Project Site Description
The zoning classification for the parcel defined within the demolition area is currently set as the
Heritage District, which is primarily residential.
The proposed demolition area comprises a single plot of land with a house on it. The house contains
a garage, a deck, and a basement.

Village of Pingree Grove, IL