Time Timer® Visual Timers for Classrooms (RFQ 27-001-050)

Time Timer(R) Visual Timers
for Classrooms
Fayette County Public Schools
Purchasing Department
Solicitation #: 27-001-050
GPR#: PE-65615-NONST-2027-000000112
Issuing Agent: Matthew Roberts, Purchasing Manager
Solicitation Schedule
RFQ Issued: Thursday, July 23, 2026
Questions Due: Before 9:00 a.m. (ET), Monday, July 27, 2026
Responses Due: Before 9:00 a.m. (ET), Friday, July 31, 2026

Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
Objective
The Fayette County Public Schools (FCPS) Purchasing Department invites you to
participate in a request for quote (RFQ). This RFQ covers the sale and delivery of
Time Timer(R) Visual Timers for FCPS classrooms to our central office.
Submit your quote by the deadline listed in the timeline. You can deliver it in person
or electronically to the FCPS Purchasing Department at the LaFayette Educational
Center, Building A, 205 LaFayette Avenue, Fayetteville, GA 30214. We will not
accept late quotes. Read all terms, conditions, and specifications carefully before
submitting. If you do not meet all RFQ requirements, we may reject your quote.
Section A: Instructions to Respondents
1. Respondent Registration
1.1. We encourage you to register after reviewing this solicitation. To
register, email Matthew Roberts at roberts.matthew@fcboe.org.
Once registered, you will automatically receive email updates,
including addenda and award notices, even if you do not submit
a quote.
2. Project Documents and Forms
2.1. You can download all required forms from the FCPS Purchasing
Department website. You must submit all forms listed in this
document. If you miss any required forms or specifications, we
may reject your quote.
3. Response Delivery
3.1. Submit your quote electronically, by mail, or in person. Deliver
physical copies to:
FCPS Purchasing Department
LaFayette Educational Center, Building A
205 LaFayette Avenue
Fayetteville, GA 30214
ATTN: Response Enclosed [SOLICITATION NUMBER]
3.2. We will open the quotes at the date and time specified in the
timeline at the address above.
3.3. We do not accept faxed or telephone quotes.
3.4. If you email your quote, you must follow these rules:
3.4.1. Submit everything in one single document.
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
3.4.2. Use a clear, readable format (Adobe PDF preferred).
3.4.3. Do not send multiple separate files, or we may lower your
evaluation score.
4. Attachments
4.1. If a specification states "Must Include Attachment," you must
include the required document in your quote.
4.2. Mark and label every attachment using this exact format:
Attachment [Number], [Solicitation Reference], [Your Company
Name], [Solicitation Title and Number]
5. Response Format Requirements
5.1. We organized this solicitation document using numbered
sections, specifications, and appendices. Organize your quote
the same way and reference our document numbers when
necessary.
5.2. Every page of your quote must include: page numbers, headers
or footers with your company name, the solicitation title, and the
solicitation number.
6. Multiple Response from the Same Respondent
6.1. You may submit more than one quote if you are offering multiple
alternatives.
6.2. You must submit each alternative as a separate quote that meets
all terms and conditions of this solicitation.
6.3. Label each quote clearly so we can easily identify your different
options using the naming convention "Option A", "Option B", etc..
Section B: Scope of Work and Specifications
7. Scope of Work
7.1. We want to buy 1,000 units of the Time Timer(R) Original 12-inch,
large 60-minute visual timer. You must deliver them to our
central office at the LaFayette Educational Center, Building D,
205 LaFayette Avenue, Fayetteville, GA 30214. We will distribute
the timers to our schools at a later date.
8. Technical Specifications
8.1. New, Time Timer(R) Original 12-inch Large 60-Minute Visual
Timers as specified at:
https://www.timetimer.com/products/time-timer-12-inch
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
8.2. Can be viewed from a distance in any classroom or spacious
environment.
8.3. Black with red disk.
8.4. Includes access to the Time Timer(R) App and a Dry Erase Activity
Card.
Section C: General Terms and Conditions
You can find our General Terms and Conditions on the Purchasing Department
website at www.fcboe.org. Look under the heading Vendor Terms, Conditions, and
Forms. By submitting a quote, you confirm that you have read and understood these
conditions and all terms in this document.
Section D: Special Terms and Conditions
9. Quote Opening
9.1. We will open the quotes at the date and time listed in the
schedule of events.
9.2. Once we make an award recommendation, we will post all
results publicly on our website.
9.3. When you submit your quote, follow these guidelines:
9.3.1. Write the RFQ number clearly on your quote.
9.3.2. Submit on time. For emailed quotes, we use the automatic
email timestamp to verify arrival.
9.3.3. Do not submit late. If we receive your quote late, we will
mark it "non-responsive" and will not consider it.
10. Questions
10.1. You must submit all questions about this solicitation in writing
by email to the issuing agent.
10.2. We will not accept questions over the phone or in person.
10.3. Only answers we provide in an official addendum are binding.
11. Award Oversight
11.1. If we award you the contract, you will report to the Assistant
Superintendent of Student Achievement or their designee.
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
12. Quote Evaluations
12.1. According to Fayette County Board of Education policy DJE, we
do not choose a vendor based on the lowest price alone.
12.2. We evaluate your quote using several factors, including:
Cost and price
Warranty and service guarantees
Past performance and business capabilities
Total cost of ownership
Delivery schedules and shipping methods
Manufacturer and product quality standards
12.3. You may write to us to ask about our specific evaluation methods
or request an explanation of the final award decision. To protest
an award, follow the rules in our General Terms and Conditions.
13. Delivery
13.1. We expect you to deliver on or about the requested date after
receipt of order (ARO). Freight terms are Free on Board (FOB)
destination, freight prepaid.
13.2. You must follow these strict delivery rules:
Contact the end-user on the purchase order at least 24 hours before
delivery to confirm the time.
Deliver during our standard hours: 7:30 AM to 3:30 PM (EST), Monday
through Friday, except school holidays.
Deliver items in good condition. You must file all damage claims with
the carrier and deduct those losses from your invoices.
13.3. Delivery Type Definitions
13.3.1. Our locations do not have loading docks. You must use
one of these two delivery methods:
Tailgate Delivery: You must move pallets from inside the truck
bed to the very edge of the truck bed. We will then use a forklift
to move them to our warehouse.
Inside Delivery: You must move the materials from inside the
truck bed directly into the building.
14. Packing Requirements
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
14.1. Protect Cartons: Wrap or shrink-wrap all pallets to protect boxes
from dirt and moisture.
14.2. Pallet Construction: Build pallets to allow four-way entry for
forklifts. Space the platform boards about one inch apart to
prevent carton damage.
15. Penalties and Back Orders
15.1. Default: If you do not deliver according to your quote, we may
declare you in default.
15.2. Back Orders: You can only place back orders if the project
administrator authorizes them in writing. Unauthorized back
orders are a breach of contract.
16. Cost Escalation/Price Change
16.1. We recognize that market changes may require price updates.
By submitting a quote, you agree to these rules:
16.1.1. Price Lock: You must hold your prices firm for the entire
term of the solicitation or until December 31st of the
issuing year.
16.1.2. 30-Day Notice: You must give us written notice at least 30
days before raising any prices.
16.1.3. 10% Cap: You may only increase prices by a maximum of
10% per single change. We only allow exceptions if
extreme market conditions affect a specific commodity.
16.1.4. Cost Proof: Price increases must reflect product cost
increases only. You must provide written proof of your cost
changes.
16.1.5. Right to Reject: We reserve the right to accept or reject
any price increase. If we reject your increase, we may
terminate the contract immediately without penalty.
17. Quantities
17.1. FCPS intends to order 1,000 units initially with additional orders
over the term of the resulting agreement.
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
18. Term
18.1. This agreement starts on the award date and ends on December
31, 2026. We can renew the contract for up to four additional
one-year terms.
18.2. Contract Renewals: The contract will automatically renew each
year on January 1st using your awarded pricing. This automatic
renewal happens unless you start the official price change
process.
18.3. Funding Cancellation (Non-Appropriation): Our fiscal year
begins July 1st. If the Fayette County Board of Education does
not fund this contract for any fiscal year:
18.3.1. We will cancel the contract and any open purchase orders.
18.3.2. We may notify you in writing 30 days before canceling for
lack of funding.
18.3.3. We will have no further obligation to you except to pay for
products or services we already received and properly
invoiced.
19. Required Forms
19.1. You must submit the forms listed below.
19.1.1. Solicitation Response Form (ATTACHED)
19.1.2. Your Quote which must include a reference number,
details of all charges including delivery and handling
charges, a primary contact person, and the anticipated
delivery time in days after the receipt of an order. (We can
reject quotes deemed incomplete.)
19.2. If you fail to include any form, we may lower your evaluation
score or reject your quote as non-responsive.
20. Solicitation Incorporation
20.1. We will incorporate this Request for Quote (RFQ), any addenda,
and your submitted quote into the final contract or purchase
order.
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Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
Solicitation Response Form
Time Timer(R) Visual Timers for Classrooms (RFQ 27-001-050)
Place this form on top of your response.
Company Name:
Point of Contact:
Street Address:
City:
State:
Zip Code:
Telephone:
Email:
Website:
Authority to Act
By signing below, you state that you have the authority to sign for your company.
You also agree to provide the products or services according to all terms and
conditions in this document.
Terms, Conditions, and Specifications
By signing below, you verify that your solution complies with all general terms,
special terms, conditions, and specifications. If your solution has an exception, you
must note it. For instructions on how to submit exceptions, read the FCPS General
Terms and Conditions.
Addenda (If Applicable)
By signing below, you verify that you have read and understood all addenda issued
for this solicitation.
Signature: ______________________________ Date:_____________________
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