502 - Miscellaneous Repair(s) of Material Handling Equipment

INVITATION TO BID
Page 1of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Daniel Stepanik
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue daniel_stepanik@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161523 RFB 2003 202600000000502 Miscellaneous Repair(s) of Material Handling Equipment
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 22, 2026 3:00 PM 2003 October 22, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Miscellaneous Repair(s) of Material Handling Equipment From
To
Bid for Labor & Materials to Maintain/Repair/Refurbish Material Handling Equipment including but NOT Limited to Industrial Trucks,
Sweepers, and/or Scrubbers.
Bidder WILL Supply the Following Information in Detail:
*Labor Rate for Standard Work Week $___________
**Labor Rate for Overtime - (cid:9) $__________
***Labor Rate for Weekend Work $__________(cid:9)
Allowance for Freight: Emergency Freight, OEM Proprietary Parts Freight. Use of Emergency Freight MUST BE Authorized by WPC
management.(cid:9)(cid:9)
*Parts, Supplies, and Raw Materials Discount from List Price: _________%(cid:9)(cid:9)
REPAIRS:
Repairs or Replacements SHALL BE Pre-Approved by WPC Management Before Beginning Work. The Awarded Vendor Shall Provide a
Quote for ALL Repairs that Includes the Bid Discount on Parts Based Upon the Vendor's List Price for Discounts.
WARRANTY:
The Vendor SHALL Provide a Warranty for ALL Products Supplied to WPC Under this Agreement and Such Warranty SHALL Provide
that the Products are FREE from Defects in Materials and Workmanship. The Term of the Warranty SHALL Be the Standard Industry's
Warranty.
INVOICING AND PAYMENT:
The Contractor is to Invoice with the Following Required Information: (1) Vendor Name; (2) Vendor Address; (3) Vendor Telephone
Number; (4) City of Cleveland's Purchase Order (PO) Number Authorizing the Invoiced Material/Service (5) Vendor Invoice Number,
Which Is A Unique Number; (6) Invoice Date; (7) Invoice Due Date; (8) WPC Ship to Address; (9) Itemized Costs Including Item
Descriptions, Quantities, Unit Costs, Cost Extensions & Charge for Emergency Freight; (10) Total Invoiced Amount; and (11) Itemization of
ANY Applicable Discounts (Stipulated through the PO, with Proper Documentation). Sales Tax Shall NOT Be Included As the City of
Cleveland IS Tax Exempt.

INVITATION TO BID
Page 2of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Daniel Stepanik
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue daniel_stepanik@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161523 RFB 2003 202600000000502 Miscellaneous Repair(s) of Material Handling Equipment
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 22, 2026 3:00 PM 2003 October 22, 2026 3:00 PM
**********The Bid Must Be Submitted to: CityofClevelandbids@Clevelandohio.Gov - ONLY**********
*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****
.
*****Services & Orders Are To Be Provided After Prior Departmental Approval*****
.
*****Services & Orders Are To Be Provided As Needed*****
.
*****Purchase Order Not to Exceed $15,000.00*****
.
*****Quantities & Orders May Vary*****
.
Ship To: Vendor Response
Water Pollution Control Contract Amount
Water Pollution Control
$
12302 Kirby Ave
Cleveland, OH 44108
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
EVALUATION CRITERIA
Group/
Evaluation Criteria Description Response Type
Line #
1 / 1 Lowest and best bidder under Chapter 181 C.O. NONE
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

INVITATION TO BID
Page 3of 3
(This is not an order.)
Buyer:Jules Gilliam
216-664-2621
JGilliam@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Daniel Stepanik
Division of Purchases & Supplies 216-664-2444
601 Lakeside Avenue daniel_stepanik@clevelandwater.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
161523 RFB 2003 202600000000502 Miscellaneous Repair(s) of Material Handling Equipment
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
October 22, 2026 3:00 PM 2003 October 22, 2026 3:00 PM
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
MSDS required
A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported

payment of wages, or executing a cash transaction while failing to maintain proper
records of reporting and withholding.
"Service Contract" means any contract or subcontract between a person, business or
corporation and the City of Cleveland that primarily involves the furnishing of services to
the City (as opposed to the purchase of goods or other property or the leasing of
property), and shall be limited to the following categories of services: food service,
janitorial, security services, parking lot attendants, home health care, health care aides,
waste management, automotive repair services, landscaping, towing contracts, building
and maintenance services, carpentry, clerical services, urban forestry, housekeeping,
street maintenance and repair, and sidewalk maintenance and repair. This includes
services performed on City-owned premises including the following City-owned
locations: airports, parking lots, municipal parks, recreational facilities, and City-owned
buildings. Contracts that are primarily for the purchase of goods or other property are not
considered Service Contracts.
"Wage Theft" means a violation of the Ohio Prompt Pay Statute, RC 4113.15; the Ohio
Minimum Fair Wage Standards Act, RC Chapter 4111; Oh. Const. Art. II, Sec. 34a; RC
Chapters 4109 or 4115; RC 4113.17, 4113.18, 4113.52 or 4113.61; or a violation of any
substantially equivalent federal or state law; as any of these laws may be amended or
superseded.
CHECK WHICHEVER IS APPLICABLE:
(A) ( ) The undersigned person or entity HAS NOT had any Adverse Determinations
within the last three (3) years.
(B) ( ) The undersigned person or entity HAS had any Adverse Determinations within
the last three (3) years.
If (B) is checked, then in an attachment(s) to this form, please disclose all Adverse
Determinations within the last three (3) years.
Name of Person or Entity: __________________________
Signature: __________________________
Printed Name of Signatory: __________________________
Title of Signatory: __________________________
Date: __________________________