COVER PAGE
Event ID
Mowing and Lawn Care
Event Round
1
Version
1
Event Name
ITB Mowing and Lawn Care
Start Time
2/13/26 1:00 PM
Finish Time
3/6/26 1:30 PM
Page
1
Invited: EVENT DETAILS
Submit To: City of Mineral Wells
FINANCE DEPARTMENT
211 S.W. 1st Avenue
Mineral Wells, TX 76067
United States
Email:
dmisner@mineralwellstx.gov
Event Description
The City of Mineral Wells seeks bids to finalize an agreement for mowing and lawn care.
Submission Requirements and Deadlines
Assigned Buyer: Denise Misner, dmisner@mineralwellstx.gov; 940-328-7728
Pre-Bid Conference: n/a
Bids are solicited for furnishing the merchandise, supplies, services and/or equipment as set forth in this solicitation. Completed
Bids including one executed original and one USB flash drive containing electronic versions of all bid documents must be received
in the Department of Finance, and then publicly opened and read aloud at March 11, 2026 in the Council Chambers. Bids must be
submitted in a sealed envelope WITH THE BID NUMBER WRITTEN ON THE OUTSIDE OF THE ENVELOPE, addressed to the
Department of Finance. YOUR BID MUST BE RECEIVED BY THE DEPARTMENT OF FINANCE AND BE TIME STAMPED PRIOR
TO THE DEADLINE IN ORDER TO BE CONSIDERED.
Bids shall be mailed or hand delivered to the following address:
City of Mineral Wells
Department of Finance
211 S. W. 1st Avenue
Mineral Wells, TX 76067
Bids delivered by special courier (i.e. Federal Express, Special Delivery etc.) are to be marked on the
outside of the courier's shipping envelope
"BID No. ITB MOWING AND LAWN CARE AND MUST BE RECEIVED BY THE DEPARTMENT OF FINANCE AND BE TIME STAMPED
PRIOR TO THE DEADLINE IN ORDER TO BE CONSIDERED.
Late bids will be returned or destroyed; they will not be opened nor considered in the evaluation of the bid. Bids may be withdrawn
at any time prior to the official opening. Bids may not be altered, amended or withdrawn after the official opening. The undersigned
agrees, if the bid is accepted, to furnish any and all items upon which prices are offered, at the price(s) and upon the terms,
conditions and scope/specifications contained in this document. The period for acceptance of this bid will be 120 calendar days
after the bid opening date.
COVER PAGE
Event ID
Mowing and Lawn Care
Event Round
1
Version
1
Event Name
ITB Mowing and Lawncare
Start Time
2/13/26 1:00 PM
Finish Time
3/6/26 1:30 PM
Page
2
Invited: EVENT DETAILS
Submit To: City of Mineral Wells
FINANCE DEPARTMENT
211 S. W. 1st Avenue
Mineral Wells, TX 76067
United States
Email:
dmisner@mineralwellstx.gov
Solicitation Documents:
Cover Page
Bid Submission Signature Page**
Price Submittal**
Part 1 - Instructions
Part 2 - Scope of Services and/or Specifications
Attachment A - Conflict of Interest Disclosure Requirement**
Attachment B - Consideration of Location of Bidder's Principal Place of Business (if applicable) **
Attachment C - Vendor Contact Information
Attachment D - Bidder's Qualification Questionnaire**
Signed Addendum(s)** (if applicable)
Attachment E- Draft Vendor Services Agreement
Attachment F- Documentation Checklist
**Required to be completed and submitted. See Section 14.2, Part 1 for all required documents that need to be
submitted. Failure to submit all items will be grounds for rejection of a bid as non-responsive to the
specifications.
BID SUBMISSION SIGNATURE PAGE
Event ID
Mowing and Lawn Care
Event Round
1
Version
1
Event Name
ITB Mowing and Lawncare
Start Time
2/13/26 1:00 PM
Finish Time
3/6/26 1:30 PM
Page
3
Invited: EVENT DETAILS
Submit To: City of Mineral Wells
FINANCE DEPARTMENT
211 SW 1st Avenue
Mineral Wells, TX 76067
United States
Email:
dmisner@mineralwellstx.gov
The undersigned, by his/her signature, represents that he/she is submitting a binding offer and is authorized
to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by
submitting and signing below, acknowledges that he/she has received and read the entire document packet
sections defined above including all documents incorporated by reference and agrees to be bound by the terms
therein.
Legal Company Name:
Company Address:
City, State, Zip:
Vendor Registration No.
Printed Name of Officer or Authorized Representative:
Title:
Signature of Officer or Authorized Representative:
Date:
Email Address:
Phone Number:
Federal Identification Number (FID):
Will agreement be available for Cooperative Agreement use? Yes No (* See Section 22.0, “Cooperative
Purchasing” of Part 1, “Instructions”)
PRICE SUBMITTAL
Event ID
Mowing and Lawn Care
Event Round
1
Version
1
Event Name
ITB Mowing and Lawncare
Start Time
2/13/26 1:00 PM
Finish Time
3/6/26 1:30 PM
Page
4
Invited: EVENT DETAILS
Submit To: City of Mineral Wells
FINANCE DEPARTMENT
211 SW 1st Avenue
Mineral Wells, TX 76067
United States
Email:
dmisner@mineralwellstx.gov
See attached excel documents.
A bid of “0” will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A
bid of “no bid” or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on
that item. Be advised, a “no bid” or no response may be considered as non-responsive and may result in
disqualification of this bid.
1.0 SOLICITATION
PART 1- INSTRUCTIONS
1.1 Review of Documents: Bidders are expected to examine all documents that make up the
Solicitation as well as any addendums. Bidders shall promptly notify the City of any
omission, ambiguity, inconsistency or error that they may discover upon examination of
the Solicitation by the deadline for questions listed in Section 2.0, Part 2. The City
assumes no responsibility for any errors or misrepresentations that result from Bidders
not using the completed Solicitation document and addendums.
1.2 Location of Documents: Solicitations are issued by the Department of Finance. The
location for the Department of Finance is specified in the advertisement and on the first
page of the solicitation.
2.0 EXPLANATIONS, CLARIFICATIONS OR QUESTIONS
2.1 Any explanation, clarification, or question desired by a Bidder regarding any part of the
Solicitation must be requested in writing from the Department of Finance by the question
deadline listed in Section 2.0, Part 2, so that a written addendum can be posted before
the submission deadline. Interpretations, corrections, or changes to the Solicitation made
in any other manner are not binding upon the City, and Bidders shall not rely upon such
interpretations, corrections or changes. Oral explanations or instructions given before the
award of the Contract are not binding.
2.2 IN ORDER FOR QUESTIONS TO BE ANSWERED, ALL QUESTIONS MUST BE
RECEIVED BY E- MAILED BEFORE THE QUESTION DEADLINE AND MUST BE
IDENTIFIED AS FOLLOWS:
2.2.1
All explanation, clarification or questions must clearly identify the buyer’s name
and the bid number on the document or on the subject line, if sent by email. For
example: “Attention: Buyer name and Bid No. 24-0014”. If the buyer’s name
and bid number is not included as specified above, the question(s) will
NOT be answered.
2.2.2 Delivery of questions by email – dmisner@mineralwellstx.gov by 3/4/26.
2.2.2.1 Please note, if an e-mail confirming receipt of your e-mail is not received
within 1 (one) business day, please contact the City of Mineral Wells
Department of Finance at 940-328-7728.
2.3 Interpretations, corrections, or changes to the Solicitation made in any other manner are
not binding upon the City, and Bidders shall not rely upon such interpretations,
corrections or changes. Oral explanations or instructions given before the award of the
Contract are not binding.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
