RFP Forest Park EV Charging Station Project

CITY OF FOREST PARK
HAMILTON COUNTY, OHIO
CONTRACT DOCUMENTS
AND SPECIFICATIONS
PID 121832
HAM FOREST PARK EV
CHARGER
SBE GOAL: 0%
JULY 2026

SPECIFICATIONS
AND
CONTRACT DOCUMENTS
HAM-VAR-FOREST PARK EV CHARGER
OKI CARBON REDUCTION
PROGRAM FUNDED
CITY OF FOREST PARK, OHIO

PROJECT INFORMATION
PROJECT: HAM-VAR-FOREST PARK EV CHARGER
OWNER: CITY OF FOREST PARK
1201 WEST KEMPER ROAD
FOREST PARK, OHIO 45240
CONTACT: SCOTT FALKOWSKI, P.E.
TELEPHONE: (513) 595-5257
E-MAIL Address: sfalkowski@forestpark.org
BID OPENING DATE: SEPTEMBER 18, 2026
ADVERTISING DATE: CINCINNATI ENQUIRER -
AUGUST 25, 2026
SEPTEMBER 1, 2026

CITY OF FOREST PARK, OHIO
MAYOR
Rosalind Moore
1ST VICE MAYOR
Denise Holt
2ND VICE MAYOR
Reginald Sylvester
CITY MANAGER
Donnie Jones
CITY COUNCIL
Travina Adams
Aharon Brown
Chelsea Clark
Terrence Harrison

CITY OF FOREST PARK, OHIO
HAMILTON COUNTY
INVITATION TO BID
Sealed proposals will be received at the office of the City Clerk, Municipal Building, City of Forest
Park, Hamilton County, 1201 W. Kemper Road, 45240, until 10:00 AM local time on
SEPTEMBER 18, 2026, for furnishing all labor, materials, and equipment necessary to complete
project known as the HAM-VAR-FOREST PARK EV CHARGER PROJECT, and, at said
time and place, publicly opened and read aloud.
The bid specifications, drawings, plan holders list, addenda, and other bid information (but not
the bid forms) may be viewed and/or downloaded for free via the internet at
https://www.forestpark.org/government/finance/bids_rfps.php. The bidder shall be responsible to
check for Addenda and obtain same from the web site. Bids must be in accordance with drawings
and specifications and on forms available at said website.
Each bidder is required to furnish with his proposal, a Bid Guaranty and Contract Bond in
accordance with Section 153.54 of the Ohio Revised Code. Bid security furnished in Bond form
shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said
surety.
Proposals must contain the full name of the party or parties submitting the same and all persons
interested therein. It is the intent and requirements of the Owner that this project be completed no
later than JANUARY 31, 2027.
When the total overall project exceeds $27,950, all bidders must comply with the prevailing wage
rates on Public Improvements in Hamilton County and the City of Forest Park, Ohio, as ascertained
and determined by the Administrator of the Ohio Bureau of Employment Services (OBES) as
provided in Section 4115.05 through 4115.034 of the Revised Code of the State of Ohio. It is
anticipated that the Prevailing Wage Law will apply to this project.
The Council of the City of Forest Park, Ohio, reserves the right to waive irregularities and to reject
any or all bids.
Donnie R. Jones, City Manager
Publishing Date: CINCINNATI ENQUIRER
AUGUST 25, 2026
SEPTEMBER 1, 2026

INSTRUCTIONS TO BIDDERS
GENERAL
In accordance with the Notice to Bidders, sealed bids will be received until 10:00 AM on
SEPTEMBER 18, 2026, at the office of the City Clerk, Municipal Building, City of Forest Park,
Hamilton County, 1201 W. Kemper Road, 45240, for the furnishing of labor and materials required
for the HAM-VAR-FOREST PARK EV CHARGER PROJECT, all in accordance with these
instructions, conditions, specifications, and on the enclosed forms. All shall be submitted in a
sealed envelope addressed to the City Clerk, City of Forest Park, Ohio, and shall be plainly marked
on the outside of the envelope HAM-VAR-FOREST PARK EV CHARGER PROJECT. No
bid may be withdrawn, once the bid has been deposited with the Owner, except in accordance with
Ohio Revised Code, Section 9.31. Proposals received after the time for the opening of bids will
be returned to the Bidder unopened.
DEFINITIONS OF TERMS
Whenever the term "Bidder" occurs, it shall mean any person, firm or corporation as a Prime
Contractor who submits a proposal/bid for the Project, either acting directly or through a duly
authorized representative.
Whenever the term "Bid Packet" occurs, it shall mean all the documents contained herein and any
addenda thereto.
Whenever the term "City" or "Owner" occurs, it shall mean the City of Forest Park, Ohio. The
Director of Public Works, or his designee, shall be the representative for the Owner.
Whenever the term "Contract" occurs, it shall mean the written agreement between the Owner and
the Contractor covering the performance of the Work on the Project and the furnishing of labor
and/or materials in the construction of the Work on the Project, including the Contract Documents.
"Contract Documents" shall mean these Instructions to Bidders and General Conditions, the
Specifications, any Drawings and/or Plans, the Contract Bond and all other forms or certificates
required by these Instructions, all forms included with the Contractor's Bid, all the material
contained in this Bid Packet, any Change Orders, and all addenda to any of the aforementioned
items. The Contract Documents shall be a part of the Contract as if fully rewritten therein.
Whenever the term "Contractor" occurs, it shall mean a person, firm or corporation contracting
with the Owner as a Prime Contractor to supply labor, materials, or equipment or all for the Project.
Whenever the term "Construction Manager" or "Engineer" occurs, it shall mean agent so
designated by the Owner to act as the Owner's agent.
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Whenever the term "Director" occurs, it shall mean the Owner, or the Owner's agent.
Whenever the term "Project" occurs, it shall mean the entire public improvement proposed by the
Owner to be constructed in part or in whole pursuant to the Contract.
Whenever the term "Proposal or "Bid" occurs, it shall mean the offer of the Bidder to perform the
Work on the Project, when said offer is made out and submitted on the prescribed forms, properly
signed and guaranteed, and in the prescribed manner.
Whenever the term "Subcontractor" occurs, it shall mean a person, firm, or corporation other than
the Prime Contractor supplying labor and materials for the Work to the Contractor and under the
control of the Contractor.
Whenever the term "the Work" occurs, it shall mean the Work to be performed in constructing and
completing the Project, including all labor, materials and equipment.
ODOT CONSTRUCTION AND MATERIAL SPECIFICATIONS
The most current State of Ohio, Department of Transportation (ODOT), Construction and Material
Specifications (CMS) and Supplemental Specifications are adopted and made part of these
Contract Documents, unless specifically excluded herein.
All references to the Director, the Director of Highways, the First Assistant Director, and Chief
Engineer, the Deputy Director of Design and Construction, the Deputy Director of Operations, the
Engineer of Construction, the Engineer of Maintenance, the Engineer of Bridges, the Engineer of
Tests, shall be considered to read the Engineer.
All references to the State, the State of Ohio, the Department, the Department of Highways, or the
Highway Department shall be considered to read the Owner.
EXAMINATION OF PLANS, SPECIFICATIONS, GENERAL PROVISIONS AND SITE
The Bidder is expected to examine carefully the site of the proposed Work, the proposal, plans,
specifications, contract documents, general provisions, and addenda, before submitting a proposal.
The submission of a bid shall be considered evidence that the Bidder has made such examination
and is satisfied as to the conditions to be encountered in performing the Work and as to the
requirements of the plans, specifications, general conditions, special provisions, addenda and
Contract.
Subject to public safety and convenience, prospective Bidders will be permitted to explore the site
of the Work by boring or test pits, permits for which will be issued by the Director. Explorations
shall be at the sole risk and expense to the Bidder and under conditions of safety, maintaining
traffic, and restoring all areas disturbed by any and all explorations to conditions equal to, or better
than, the condition prior to exploration.
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The Owner does not make any representation of soil or foundation conditions or materials, nor
does it represent that drawings may not be modified to meet changes in soil conditions encountered
as the Work progresses. The Contractor must inspect the site of the proposed Work and must
assume all risk as to the nature and behavior of the material which may be encountered in
excavation, whether apparent on the surface or disclosed only in the course of the Work.
INTERPRETATION OF QUANTITIES IN PROPOSAL
The quantities appearing in the proposal are approximate only and are prepared for the comparison
of bids. Payment to the Contractor will be made only for the actual quantities of Work performed
and accepted or materials furnished and accepted in accordance with the Contract except for lump
sum contracts and except for lump sum items in unit price contracts. The scheduled quantities of
Work to be done and materials to be furnished may be increased, decreased, or omitted as
hereinafter provided.
"OR APPROVED EQUAL" ITEMS
In the preparation of these documents and plans, several proprietary products may have been
specified. In all such cases, it is to be understood that the Contractor may offer a substitute for the
specified product, as indicated by "Or Approved Equal". However, the Contractor must be aware
that, before commencement of construction, he must provide information to the Engineer
concerning the substituted product , and that the Engineer must approve in writing the offered
product as being equal to the specified product before use or incorporation in the Work.
Unless otherwise modified by the Engineer, proprietary products are to be installed and/or
constructed in strict compliance with the pertinent manufacturer's specifications.
ADDENDA
Notify the Engineer promptly of any discrepancies in, or omissions from the Contract Documents.
The Engineer will issue a clarifying addendum to each person on record as having received a set
of Contract Documents. The Owner will not be responsible for oral instruction or information.
Questions received less than five (5) days prior to bid date cannot be answered. Any Addenda
issued during the bidding period are to be included in the Proposal and shall become a part thereof.
GENERAL CONDITIONS
The successful Bidder/Contractor shall be responsible for all site operations related to the Work as
shown and described in the Specifications, Plans and related General Provisions, and shall meet
all requirements of these Instructions, General Provisions, and Specifications. All Work shall be
completed in compliance with these Instructions, the General Provisions, Specifications, Plans and
other Contract Documents.
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BIDDERS QUALIFICATIONS
The Owner requires that the Bidder furnish satisfactory evidence that he has the necessary
resources to fulfill the conditions of the Contract and the Specifications. Each Bidder shall submit
on the form included in the Bid Packet, a statement of the Bidder's qualifications. Each Bidder
must furnish satisfactory evidence that it is operating a business of a type that can meet the
Specifications for the Work and that it has operated such business for at least the last two (2) years.
Only Bidders who have sufficient experience; ample equipment and personnel; adequate financial
resources or the ability to obtain such resources as required during the performance of the Contract;
who are able to comply with the required performance schedule for the Work; who have a
satisfactory record of integrity; who have a satisfactory record of performance (Bidders who are
delinquent in current contract performance, when the number and the extent of the delinquencies
of each are considered, shall be presumed to be unable to fulfill this requirement, in the absence
of evidence to the contrary or circumstances properly explained); and who are otherwise qualified
and eligible to receive an award under applicable Ohio laws and regulations, shall be considered.
The Owner shall have the right to take such steps as it deems necessary to determine the ability of
the Bidder to perform his obligations under the Contract, and the Bidder shall furnish to the Owner
all such information and data for this purpose as it may request. The right is reserved to reject any
bid where an investigation of the available evidence or information does not satisfy the Owner that
the Bidder is qualified to carry out properly the terms of the Contract.
The Owner requires that the Bidder furnish a list of references of all persons, corporations, political
subdivisions or firms for whom the Bidder has done the type of Work required for this Project
within the last two (2) years.
No prequalification of Bidders is required with this project. Item 102.01 of PN 126,
Prequalification of Bidders is hereby waived.
SUBCONTRACTS
The Bidder shall submit, with his bid, a complete list of the names and addresses of any
subcontractors he contemplates for use on the Project. In addition, the Owner requires that the
Bidder furnish a list of subcontractor references of all persons, corporations, political subdivisions
or firms for whom the proposed subcontractor has done the type of Work proposed under contract
between the Contractor and the subcontractor within the last two (2) years.
The subcontractor must be acceptable to the Owner and approved by the Owner, in writing, prior
to the execution of the Contract. Although such approval shall not be arbitrarily withheld,
subcontractors that have proven unsatisfactory in the past or do not have adequate manpower or
resources to perform the Work will not be accepted. Only subcontractors who have sufficient
experience; ample equipment and personnel; adequate financial resources or the ability to obtain
such resources; who are able to comply with the required performance schedule for the Work; who
have a satisfactory record of integrity; who have a satisfactory record or performance (Bidders
who are delinquent in current contract performance, when the number and the extent of the
delinquencies of each are considered, shall presumed to be unable to fulfill this requirement, in the
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