26P-2469 - FERROMAGNETIC DETECTION SYSTEMS - WCSO

Location:	Illinois
Posted:	May 11, 2026
Due:	May 21, 2026
Agency:	Winnebago County
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems 65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

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Winnebago County - Purchasing Department

404 Elm Street Room 202

Rockford, Illinois 61101

(815)319-4380 Purchasing@purchasing.wincoil.gov

REQUEST FOR

PROPOSALS

RFP TITLE

RFP DUE DATE

26P-2469

ISSUE DATE

4/30/2026

FERROMAGNETIC DETECTION SYSTEMS – WINNEBAGO

COUNTY SHERIFF’S OFFICE

5/21/2026 SHEDRUIEFFT’ISMOE F(CFSITC)E

10:00 AM

SUBMIT 1 ORIGINAL & 1 PAPER COPY

BOND REQUIRED

NONE

The County of Winnebago, Illinois, hereby solicits qualified and interested firms to submit proposals

for two (2) FERROMAGNETIC DETECTION SYSTEMS – WINNEBAGO COUNTY SHERIFF’S OFFICE.

Proposals must be delivered by the date and time listed under Schedule of Events to:

Winnebago County Purchasing Department

404 Elm Street - Room 202 Rockford, IL 61101

OVERVIEW OF THE COUNTY OF WINNEBAGO:

The County of Winnebago is a unit of local government in the State of Illinois with a current population

of almost 300,000 as estimated by the US Census Bureau, within its 519 square miles. It is the 7th

most populous County in Illinois. The governing body is the County Board, which is comprised of

twenty members. The County has eighteen (18) constructed facilities in various locations totaling

approximately 1,684,230 SF.

GENERAL REQUIREMENTS

This is a County Request for Proposals. Proposals will be opened and evaluated in private and

submittal information will be kept confidential until a final selection is made.

SUBMISSION DATE AND TIME

No later than 10:00 AM (CST) on May 21, 2026— Proposals received after the submittal time will

be rejected. (Refer to Schedule of Events)

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4/30/2026

5/7/2026

5/14/2026

5/21/2026

SCHEDULE OF EVENTS

RFP Solicitation is made available on our website wincoil.gov

Questions emailed to purchasing@purchasing.wincoil.gov by 12:00 PM

Questions answered via Addendum sent and posted on website by 4:00 PM

RFP submittals due by 10:00 AM

CONTACT PERSON: Jenna Smith, Purchasing Coordinator – purchasing@purchasing.wincoil.gov

Any communication regarding this invitation between the date of issue and date of award is

required to go through a contact listed above. Unauthorized contact with other County Offices or

employees is strictly forbidden and may result in disqualification of Responder’s Proposal.

Clarification and/or Questions shall be submitted by email to

purchasing@purchasing.wincoil.gov and no later than the question deadline indicated in the

Schedule of Events.

All proposals are subject to staff analysis. The County reserves the right to accept or

reject any and all proposals received, and waive any and all technicalities.

Please review this document carefully.

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SECTION ONE: GENERAL CONDITIONS

AMERICANS WITH DISABILITIES ACT

The Proposer will comply with all applicable provisions of the Americans with Disabilities Act

(Public Law 101-336, 42 USC 12101-12213) and all applicable Federal Regulations under the Act,

including 28 CFR Parts 35 and 36.

CANCELLATION

The County of Winnebago reserves the right to cancel any Contract in whole or in part without penalty due

to failure of the Proposer to comply with terms, conditions and specifications of their awarded Contract.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION

The Proposer certifies, by submission of this Proposal or acceptance of this Contract, that neither

it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible,

or voluntarily excluded from participation in this transaction by any Federal department or agency.

It further agrees by submitting this Proposal that it will include this clause without modification in

all lower tier transactions, solicitations, proposals, Contracts, and Subcontracts. Where the

Proposer or any lower tier participant is unable to certify to this statement, it shall attach an

explanation in their proposal response.

Additionally, for all new Proposer’s and Proposer’s to be paid, the Purchasing Department will

review the Federal and State Excluded Parties List System prior to requesting the Proposer be

created in our accounting system.

COMPLIANCE WITH LAWS

All services, work and materials that in any manner affect the production, sale, or payment for the

product or service contained herein must comply with all Federal, State, County and Municipal laws,

statutes, regulations, codes, ordinances and executive orders in effect now or later and whether or

not they appear in this document, including those specifically referenced herein. The successful

Proposer must be authorized to do business in the State of Illinois, and must be able to produce a

Certificate of Good Standing with the State of Illinois upon request.

The Proposer must obtain all licenses, certificates and other authorizations required in connection

with the performance of its obligations hereunder, and Proposer must require any and all

Subcontractors to do so. Failure to do so is an event of disqualification and/or default and may

result in the denial of this Proposal and/or termination of this Agreement.

In the event Federal or State funds are being used to fund this Contract, additional certifications,

attached as addenda, will be required. Lack of knowledge on the part of the Proposer/Composer

will in no way be cause for release of this obligation. If the County becomes aware of violation of

any laws on the part of the Proposer, it reserves the right to reject any Proposal, cancel any Contract

and pursue any other legal remedies deemed necessary.

COST OF THE PROPOSAL

Expenses incurred in the preparation of Proposals in response to this RFP is the Proposer’s sole

responsibility. There is no expressed or implied obligation by the County to reimburse any

individual or firm for any costs incurred in preparing or submitting Proposals, providing additional

information when requested by the County, or for participating in any selection interviews.

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DISPUTES

In case of disputes as to whether or not an item or service quoted or delivered meet

specifications, the decision of the Director of Purchasing, or authorized representative, shall be

final and binding to all parties.

FREEDOM OF INFORMATION

Any responses and supporting documents submitted in response to a Proposal will be subject to

disclosure under the Illinois Freedom of Information Act. The County will assume that all

information provided in a Proposal is open to inspection or copying by the public unless clearly

marked with the appropriate exception that applies under the Freedom of Information Act.

Additionally, if providing documents that you believe fall under an exception to the Freedom of

Information Act, please submit both an un-redacted copy along with a redacted copy which has all

portions redacted that you deem to fall under a Freedom of Information Act exception.

INDEMNITY

The Proposer shall, at all times, fully indemnify, hold harmless, and defend Winnebago County and

their officers, agents, and employees from and against any and all claims and demands, actions,

causes of action, and cost and fees of any character whatsoever made by anyone whomsoever on

account of or in any way growing out of the performance of this Contract by the Proposer and its

employees, or because of any act or omission, neglect or misconduct of the Proposer, its employees

and agents or its Subcontractors including, but not limited to, any claims that may be made by the

employees themselves for injuries to their person or property or otherwise, and any claims that

may be made by the employees themselves or by the Illinois Department of Labor for the Proposer’s

violation of the Illinois Prevailing Wage Act (820 ILCS 130/1 et seq.).

Such indemnity shall not be limited by reason of the enumeration of any insurance coverage or

bond herein provided. Nothing contained herein shall be construed as prohibiting Winnebago

County and their officers, agents, or its employees, from defending through the selection and use

of their own agents, attorneys and experts, any claims, actions or suits brought against them.

The Proposer shall likewise be liable for the cost, fees and expenses incurred in Winnebago County’s

or the Proposer’s defense of any such claims, actions, or suits. The Proposer shall be responsible

for any damages incurred as a result of its errors, omissions or negligent acts and for any losses or

costs to repair or remedy construction as a result of its errors, omissions or negligent acts.

NON-COLLUSION

The Proposer, by its officers, agents or representatives present at the time of filing this RFP, say

that neither they nor any of them, have in any way directly or indirectly, entered into any

arrangement or agreement with any other Proposer’s, or with any public officer of the County of

Winnebago, Illinois, whereby, the Proposer has not paid or is to pay to such Proposer or

public officer any sum of money, anything of value or has not directly or indirectly entered into

any arrangement or agreement with any other Proposer(s). Whereby, no inducement of any form

or character other than that which appears upon the face of the RFP will be suggested, offered,

paid or delivered to any person whomsoever to influence the acceptance of the said RFP or

understanding of any kind whatsoever, with any person whomsoever to pay, deliver to, or share

with any other person in any way or manner, any of the proceeds on the Contract sought by this

RFP.

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PROMPT PAYMENT ACT

The Proposal should provide that all payments are subject to Local Governmental Prompt Payment

Act.

PROTEST

Firms wishing to protest any RFP and/or awards shall notify the Director of Purchasing in writing

within five (5) calendar days after the RFP due date/opening. The notification should include the

RFP number, the name of the firm protesting and the reason why the firm is protesting the RFP.

The Director of Purchasing will respond to the protest within five (5) calendar days.

RESERVATION OF RIGHTS

Winnebago County reserves the right to reject any or all Proposals failing to meet the County

specifications or requirements and to waive technicalities. If, in the County’s opinion, the lowest

Proposal is not the most responsible Proposal, considering value received for monies expended,

the right is reserved to make awards as determined solely by the judgment of the County.

Intangible factors, such as the Proposer’s reputation and past performance, will also be weighed.

The Proposer’s failure to meet the mandatory requirements of the RFP will result in the

disqualification of the Proposal from further consideration.

Winnebago County further reserves the right to reject all Proposals and obtain goods or services

through intergovernmental or cooperative agreements, or to issue a new and revised RFP. The

County reserves the right to award to more than one vendor.

Submission of a Proposal confers no rights on the Proposer to a selection or to a subsequent

Contract. All decisions on compliance, evaluation, terms and conditions shall be made solely at

Winnebago County’s discretion and shall be made in the best interest of the County.

TERMINATION, CANCELLATION AND DAMAGES

The County may terminate based on the Proposer’s breach or default. Unless the breach or default

creates an emergency, as determined in the County’s sole discretion, the Proposer shall be given

notice and a five (5) day opportunity to cure before the termination becomes effective.

If the County terminates this Contract because of the Proposer’s breach or default, the County

shall have the right to purchase items or services elsewhere and to charge the Proposer any

additional cost incurred, including but not limited to the cost of cover, incidental and consequential

damages and the cost of re-bidding. The County may offset these additional costs against any sums

otherwise due to the Proposer under this Proposal or any unrelated Contract. Winnebago County

may terminate any Contract or agreement resulting from this RFP at any time for any reason by

giving at least thirty (30) days’ notice in writing to awarded Proposer. If the Contract is terminated

by the County as provided herein, the Proposer will be paid a fair payment as negotiated with the

County for the work completed as of the date of termination.

PROPOSER’S RESPONSIBILITY FOR SERVICES PROPOSED

The Proposer must thoroughly examine and will be held to have thoroughly examined and read

the entire RFP document. Failure of Proposer’s to fully acquaint themselves with existing

conditions or the amount of work involved will not be a basis for requesting extra compensation

after the award of a Contract.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

26P-2469 - FERROMAGNETIC DETECTION SYSTEMS - WCSO - ADDENDUM ONE

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