Project 640 - Off-Street Parking Improvements to Serve 308 & 318 W. Central

Location:	Kansas
Posted:	Apr 14, 2026
Due:	May 7, 2026
Agency:	El Dorado city
Type of Government:	State & Local
Category:	X - Lease or Rental of Facilities Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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CONTRACT DOCUMENTS

AND

SPECIFICATIONS

CITY OF EL DORADO

Project # 640

Off-Street Parking

to Serve

308 & 318 W Central Ave

May 2026

INDEX

PROJECT NO. 640 - Off-Street Parking to Serve 308 & 318 W Central Ave

Invitation to Bid

Instructions to Bidders-Proposal

Contract and Bonds

GENERAL SPECIFICATIONS

Section 1 - Definition of Terms

Section 2 - Proposal Requirements and Conditions

Section 3 - Award and Execution of Contract

Section 4 - Scope of Work

Section 5 - Control of Work

Section 6 - Control of Materials

Section 7 - Legal Relations and Responsibilities to the Public

Section 8 - Prosecution and Progress

Section 9 - Measurement and Payment - General

Section 10 - Special Provisions

Section 11 - Measurement and Payment

Section 12 - Site Restoration

Section 13 - Concrete

Index-1/1

INVITATION TO BID

Sealed proposals will be received by the City Commission until 1:30 p.m. May 7th, 2026 for

the following described improvements in the City of El Dorado, Kansas:

Consisting of the following approximate quantities:

Project No. 640 – Off-Street Parking to Serve 308 & 318 W Central Ave

Item #

Description

2'-6 Type 1 Curb & Gutter (Modified 7" Tall)

2'-6" Type 2 Curb & Gutter

6" Reinforced Concrete

4" Concrete

Removal of Existing Concrete and Excavation

Traffic Control

Units

QTY

124

113

89.2

18.6

Plans and Specifications may be secured at the office of the City Engineer; 226 N Vine, El

Dorado, Kansas 67042.

The successful bidder will be provided two (2) copies of the Plans and Specifications. Addi-

tional copies shall be at the rate of $25.00 per copy.

A proposal guarantee equal to 10 percent of the bid must accompany each proposal.

The successful bidder will be required to furnish performance, statutory and a year mainte-

nance bond for 100 percent of the contract price. The successful bidder will be required to

furnish, within 15 days of the Contract Award, his proposed starting date for this project.

Bidders must agree to fully complete the project in 20 working days and project must be

completed by August 31st, 2026.

Bidders must agree to pay, as liquidated damages, the sum of $400.00 for each working day

used over the above stated conditions unless otherwise provided in writing.

The City Commission reserves the right of rejecting any and all proposals for any reason.

The City hereby notifies all bidders that it will affirmatively insure that in any contract en-

tered into pursuant to this advertisement, minority business enterprises will be offered full op-

portunity to submit bids in response to this invitation and will not be discriminated against on

the grounds of race, color, or national origin in consideration for an award.

Invitation to Bid-1/1

INSTRUCTIONS TO BIDDERS- PROPOSAL

Project No. 640 – Off-Street Parking to Serve

308 & 318 W Central Ave

BID OPENING: May 7th, 2026

1. Sealed proposals will be received in the City Engineer’s Conference Room at 226 N Vine,

El Dorado, Kansas, until 1:30 p.m., May 7th, 2026 and opened thereafter. The clock in the room

shall be used as the official time for the Bid Opening. The Bids shall be acted upon at the City

Commission meeting at 5:30 p.m., May 18th, 2026.

2. Plans and Specifications may be secured at the office of the City Engineer at 226 N Vine,

El Dorado, Kansas.

3. This project is Sales Tax Exempt.

DEFINITIONS:

A. Bidding documents include the Invitation to Bid, Instructions to Bidders, General Specifications for

all types of Construction, Special Conditions, Bid Form, and proposed Contract Documents includ-

ing any Addenda issued prior to receipt of bids.

B. Addenda are written or graphic instruments issued prior to the execution of the Contract which

modify or interpret the bidding documents, including the Drawings and Project Manual, by addi-

tions, deletions, clarifications, or corrections. Addenda will become part of the Contract Documents

when the Construction Contract is executed.

EXAMINATION OF BIDDING DOCUMENTS:

Each bidder shall examine the bidding documents carefully and, no later than seven (7) days prior to the

date for receipt of bids, shall make written request to the Engineer for interpretation or correction or any

ambiguity, inconsistency or error therein which he may discover. Any interpretation or correction by Ad-

dendum shall be issued to all bidders in writing, and only a written interpretation or correction shall be bind-

ing.

ADDENDA:

A. Prior to the receipt of bids, Addenda will be mailed or delivered to each prime contract bidder rec-

orded by the Engineer as having received the bidding documents.

B. Bidders shall acknowledge receipt of Addenda on the Bid Form in the space provided for the same.

BID PREPARATION:

A. Bids shall be made upon the Bid Form or facsimile thereof as bound in this Project Manual. Fill in

all blanks on the Bid Form clearly with typewriter or ink. Erasures or other changes in a bid must

be explained or noted over the signature of the bidder. Signature shall be in longhand by a

principal duly authorized to sign contracts; the signature shall be accompanied by the corporate seal

impression if bid is by a corporation. Bids shall contain no alterations.

Instruction to Bidders-1/5

B. Bids shall be prepared and submitted in accordance with these Instructions to Bidders.

C. Enclose the Bid Form, along with the required Bid Security, in an opaque envelope bearing the leg-

end:

BIDDER: _____________________

BID FORM

CITY PROJECT NO. 640

BID SECURITIES AND BONDS:

A. Bid Security, as provided for in Paragraph 7, Section 2 of the General Specifications, shall be en-

closed with each bid in the amount of at least 10% of the Bid.

B. Bid Securities for the two (2) lowest bidders will be retained until the contract is awarded or other

disposition is made thereof. Bid Security of all other bidders will be returned promptly after the

canvas of bids.

C. On award of contract, Certificate of Insurance, Performance Bond and Labor and Material Payment

Bond, Kansas Statutory Bond will be required in an amount of 100% of the contract amount.

D. Bidder shall require attorney-in-fact who executes required bonds on behalf of the surety, to affix

thereto a certified and current copy of his power of attorney indicating the monetary limit of such

power.

COMPLETION TIME:

A. Bidders must agree fully complete the project in 20 working days and completed no later than

August 31st, 2026. Bidder may begin work upon completion of the contract.

B. Bidders must agree to pay, as liquidated damages, the sum of $400 for each working day used over

the above stated conditions unless otherwise provided in writing.

BIDDER’S REPRESENTATION:

A. Each bidder, by making his bid, represents that:

1. He has read and understands the bidding documents and his Bid is made in accordance

therewith.

2. He has visited the site and has familiarized himself with the local conditions under which the

work is to be performed.

3. His bid is based upon the materials, systems and equipment described in the bidding documents

without exception.

BID RECEIVING:

A. All copies of the bid, the bid security, and any other documents required to be submitted with the

bid shall be enclosed in a sealed opaque envelope as provided above. If the bid is sent by mail the

sealed envelope shall be enclosed in a separate mailing envelope with the notation “BID EN-

CLOSED” on the face thereof.

B. Bids shall be deposited at the designated location prior to the time and date for receipt of bids indi-

cated in the advertisement or Invitation to Bid, or any extension thereof made by Addendum. Bids

received after the time and date for receipt to bids will be returned unopened.

Instruction to Bidders-2/5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Project 640 - Off-Street Parking Improvements to Serve 308 & 318 W. Central
Category:	Service Bids
Status:	Open

Project 640 - Off-Street Parking Improvements to Serve 308 & 318 W. Central

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