Football Game Day Field Security

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029002
Email: payables@olemiss.edu Coll.Number RFP 818
Date 07/19/2026
Vendor Address
RequisitionNo. 10205748
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 08/20/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 1of 2
Item Material/Description Quantity UM UnitPrice Amount
IMPORTANT!!! ALL SUBMISSIONS ARE DUE NO LATER THAN
1:00 PM, THURSDAY, AUGUST 20, 2026.
ALL SUBMISSIONS ARE DUE AT:
RFP 818
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK: https://secure24.olemiss.edu/prelecbids/CurrentBids
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL
PROPOSALS RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for
Proposal
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029002
Email: payables@olemiss.edu Coll.Number RFP 818
Date 07/19/2026
Vendor Address
RequisitionNo. 10205748
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 08/20/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 2
Item Material/Description Quantity UM UnitPrice Amount
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
MISSISSIPPI (UM) IF AWARDED.
TO REGISTER AS A VENDOR WITH UM, PLEASE VISIT
https://olemiss.edu/procurement/vendors/ AND FOLLOW THE
INSTRUCTIONS ON THE WEBSITE.
PLEASE MAKE SURE ALL DOCUMENTS INCLUDE YOUR
CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.).
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: http://olemiss.edu/procurement.
0001 FOOTBALL GAME DAY FIELD SECURITY 1 each
PLEASE SEE THE ATTACHED TWENTY-FIVE (25) PAGE
DOCUMENT FOR RFP INSTRUCTIONS AND SPECIFICATIONS.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

1
University of Mississippi
Request for Proposal
# 818
Football Game Day Field
Security
Proposal Due Date -
August 20, 2026
1:00 PM CT

Page 2 of 25
Table of Contents
Page
1.0 Definitions 4
2.0 General Overview 5
2.1 Intent and Scope 5
2.2 University Information 6
3.0 Proposal Requirements 6
3.1 Key Event Dates 6
3.2 Offeror Communication 6
3.3 Responses to Inquiries 7
3.4 Offeror Presentations 7
3.5 Preparation of Offers 7
3.6 Proposed Deviations from the Request for Proposal 7
3.7 Proposal Submission and Deadline 7
3.8 Addenda 8
3.9 Restrictions on Communication with University Staff 8
3.10 Questions 9
4.0 Proposal Format and Content 9
4.1 Proposal Information 9
4.2 Letter of Information 9
4.3 Transmittal Letter 10
4.4 Executive Summary 10
4.5 Tab 1 - Offeror Qualifications 11
4.6 Tab 2 - Mandatory Services Defined 11
4.7 Tab 3 - Financial Proposal 11
4.8 Tab 4 - Evidence of Successful Performance 11
4.9 Tab 5 - Other Additional Information 12
4.10 Tab 6 - Proposed Contract 12
5.0 Evaluation of Proposals 13
6.0 Special Conditions 14
6.1 Contract Term 14
6.2 Acceptance or Rejection and Award of Proposal 14
6.3 Entire Agreement 14
6.4 Termination for Convenience 14
6.5 Termination for Non-Performance 14
6.6 Assignment 15
6.7 Permits, Licenses, Taxes and Registration 15
6.8 Indemnification 15
6.9 Insurance 16
6.10 UM Data 17
6.11 Method of Award 17
6.12 Additions, Deletions or Contract Changes 17
6.13 Provisions of UM Mandatory Addendum 17

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7.0 Financial Offer Summary 18
APPENDIX A - Letter of Information Form 20
APPENDIX B - Mandatory Addendum to All University of Mississippi Contracts 21-24
APPENDIX C - Cost Response Form 25

Page 4 of 25
1.0 DEFINITIONS
The terms "addendum" and "addenda" mean written or electronic instructions issued by The University
of Mississippi prior to the receipt of Proposals that modify or interpret the Request for Proposal
documents by addition, deletions, clarification, or corrections.
The terms "offer" or "proposal" means the Offeror(s) response to this Request for Proposal.
The term "Offeror" means the entity or Contractor group submitting a proposal.
The term "Contractor" means the entity receiving a contract award.
The term "Procurement Department" means The University of Mississippi Procurement Services
Department, 164 Jeanette Phillips Drive, University, MS 38677.
The term "Procurement Official" means The University of Mississippi Director of Procurement Services.
The term "Responsible Offeror" means a person, company, or corporation who has the capability in all
respects to perform fully the contract requirements and the integrity and reliability that will assure good
faith performance.
The term "solicitation" means Request for Proposal (RFP).
The term "University" or "UM" means The University of Mississippi.

Page 5 of 25
2.0 GENERAL OVERVIEW
The University of Mississippi (University) is requesting sealed proposals to establish a contract for
Football Game Day Field Security. The selected provider shall provide staffing for security service
positions as deemed necessary in consultation with and pending approval by Ole Miss Athletics. These
positions could include but are not limited to security, guest services, and parking services. Security
personnel are expected to make reasonable efforts to protect property from theft, stop illegal entry of
persons and contraband, protect patrons and facilities alike from damage and destruction, all while
providing a superior customer service experience to patrons and staff. The specific number, principal
posts, and duties of the security officers will be agreed upon between the parties during regular and
special coordination meeting prior to the dates service is required.
2.1 Intent and Scope
UM seeks security and guest services of a vendor experienced in arena and stadium event staffing.
1. Vendor will provide staffing for security service positions as deemed necessary in consultation
with and pending approval by Ole Miss Athletics including but not limited to security, guest
services, and parking services.
2. Vendor(s) will ensure that all employees working within an Ole Miss Athletic facility or for Ole
Miss Athletics requirements meet the following conditions:
a. All security employees must have documented military or law enforcement training. Ole
Miss must be provided documentation of training upon request.
b. All employees must be at least 18 years of age.
c. All employee qualifications must be verified with proper documentation
d. All employees must complete guest services training approved by Ole Miss Athletics
before they are eligible to work.
e. All employees are required to undergo background checks that must be performed by
an approved Ole Miss Athletics vendor. Background checks from previous companies
will not be considered valid. All background checks must be completed and provided to
Ole Miss Athletics before personnel are allowed to work on Ole Miss Property.
f. Any worker serving in the capacity of driving patrons or staff must be approved Ole Miss
Athletics and have on record with Vendor and Ole Miss Athletics a current valid driver's
license.
g. All documentation and necessary training must be completed before workers are
eligible to work on the Ole Miss campus. Ole Miss must possess said documentation 48
hours prior to employee being scheduled to work.
h. At least 50 % of entire workforce for a given event must be from a 175-mile radius of
Ole Miss.
i. Security Vendor(s) will provide all employees appropriate uniforms for their function.
Ole Miss will consult with vendors on appropriate uniforms for the various areas and
functions of Ole Miss Athletics. Ole Miss has final approval on all uniform choices.
j. Security Vendor will demand proper behavior of their employees.
k. Employees are expected to be courteous, neat, and clean while on duty. Employees
should always be attentive and standing-prepared for duty. Cell phone use while on
duty is strictly prohibited unless it is in the case of an emergency. Meals should be
eaten away from public view, and drinks consumed discreetly. Ole Miss is not
responsible for providing food nor drink for vendor employees. Tobacco use while on
campus and in uniform will not be tolerated and is ground for immediate dismissal.
Additionally, all employees are subject to Ole Miss rules and regulations while on Ole
Miss property.

Page 6 of 25
l. Vendor will provide radios for all managers and supervisors at every event.
m. Vendor will provide transportation for staff and managers as needed. Ole Miss will not
be fiscally responsible for the means of travel nor the time needed to transport staff to
and from the venue.
n. Security will be furnished on the dates and times specified by the assigned event
manager. Vendor agrees they can provide the appropriate (in number and
qualifications) of trained personnel if notified three (3) days prior to an event.
o. Any agreement pursuant to an award is not intended and shall not be construed to
create the relationship of agent, servant, employee, partnership, joint venture, or
association as between Ole Miss and the contractor. All personnel furnishing services
pursuant to any agreement will be considered for all purposes as employees of the
contractor (vendor) and not of the University.
3. Football Operations (Prior To Event)
a. Prior to the start of the season a meeting will convene with representatives from all
areas of facilities/guest services/game operations with the intention of discussing game
operations for the upcoming season. During this meeting the number of personnel
needed per game for the upcoming season will be made available to the successful
bidder at the conclusion of the meeting and attendance is required.
b. On the Tuesday prior to each home game a meeting will be held with representatives
from all areas of Ole Miss Athletics to discuss game operations. Personnel needs along
with specific circumstances related to game operations will be discussed and attendance
is required.
c. A safety and security meeting will be held to confirm event needs. A member of the
leadership team of the vendor shall be required to attend.
d. Before each event all security personnel will check in with athletics staff for auditing
purposes. Vendor should maintain a pool of at least 100 qualified individuals. Staffing
numbers are estimations. Ole Miss will make a good faith effort to report final number
of personnel needed for the event 72 hours prior to event.
e. Ole Miss reserves the right to hold a Gameday meeting with required attendance for all
supervisors and managers to review major points of emphasis for that particular event.
4. Security officers shall at all times, and to the best of their abilities, faithfully perform their duties
and take prompt action against:
a. Illegal entry of person(s) or contraband as specified by Ole Miss
b. Illegal entry of vehicles and unauthorized parking of vehicles in athletic department
reserved lots and streets.
c. Unauthorized entry of persons onto fields, courts, or into otherwise prohibited areas.
d. Violation of seating regulations.
e. Acts or attempted acts of violence and theft, and report to their supervisor
f. circumstances causing suspicion of intended theft or damage to designated University
protected property.
g. Acts or attempted acts that violate University or Ole Miss Athletics Policies.
5. Vendor will provide all security supervisors adequate in number (not to exceed 15 employees
per supervisor) and radio equipped.
6. Ole Miss and the successful bidder will designate in writing the full name of individuals who shall
have full authority to act for, and on behalf of their principals with respect to all matters arising
in the contract.
7. The successful bidder(s) will submit any and all incidents arising on event days to athletics within
1 business day following the event. Ole Miss will approve the format of the report.

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8. Vendor-employed supervisors will explain job responsibilities for each post in detail to each
security prior to the event. All staff should always have printed detailed instructions regarding
their post in their possession.
9. Ole Miss has final approval of all management level hires related to Ole Miss Security contract.
2.2 University Information
Founded in 1848, the University of Mississippi, affectionately known to alumni, students and friends as
Ole Miss, is Mississippi's flagship university. Included in the elite group of R-1: Doctoral Universities -
Highest Research Activity by the Carnegie Classification, it has a long history of producing leaders in
public service, academics and business. With more than 24,000 students, Ole Miss is the state's largest
university and is ranked among the nation's fastest-growing institutions. Its 15 academic divisions
include a major medical school, nationally recognized schools of accountancy, law and pharmacy, and
the Sally McDonnell Barksdale Honors College, renowned for a blend of academic rigor, experiential
learning and opportunities for community action.
3.0 PROPOSAL REQUIREMENTS
3.1 Key Event Dates
EVENT DATE
Issue RFP July 19, 2026
Deadline to Submit Questions August 7, 2026 3:00 PM CT
Response to Written Questions* By August 14, 2026
Submission of Proposal Deadline August 20, 2026 1:00 PM CT
Proposal Evaluation* August 2026
Offeror Presentations (optional)** August 31, 2026
Contract Award** September 2026
* UM will make every effort to adhere to the schedule but Offeror understands and agrees
that these dates are tentative and are subject to change.
* *The potential Offeror Presentations and Contract Award are projected dates and may be subject to
change and to IHL approvals.
3.2 Offeror Communication
Any inquiries or requests regarding this procurement should be submitted, in writing, to Katherine
Jones, Director of Procurement and Contracts Management at bids@olemiss.edu no later than 3:00 pm
CT on Friday, August 7, 2026. Be sure to include RFP 818 - Football Game Day Field Security in the
subject line of your email.
Offerors may only contact the Director of Procurement and Contracts Management or the UM
Procurement Manager regarding this procurement. Any unauthorized contact shall not be used as a
basis for responding to this RFP and may result in the disqualification of the proposer's submittal.

Page 8 of 25
3.3 Responses to inquiries
If deemed appropriate and necessary, UM will prepare written responses to questions submitted and
make them available to all Offerors by Addendum posted on The University of Mississippi Procurement
Services website at https://secure24.olemiss.edu/prelecbids/CurrentBids . The questions and answers
will be made part of the RFP and may become part of the contract with the successful Contractor.
3.4 Offeror Presentations
All Offerors whose proposals are determined by the evaluation team to meet or exceed the
requirements of this RFP may be requested to come on campus at their own expense to provide an
overview of the proposal, respond to questions from the evaluation team and present a plan for review.
The presentation can be an additional weighted factor in determining selection.
3.5 Preparation of Offers
Offeror is expected to follow all specifications, terms, conditions, and instructions in this Request for
Proposal.
Offeror will furnish all information required by this solicitation.
Proposals should be prepared simply and economically, providing a description of the Offeror's
capabilities to satisfy the requirements of the solicitation. Emphasis should be on completeness and
clarity of content. Best and final offers may be requested by the University during the evaluation
process.
3.6 Proposed Deviations from the Request for Proposal
The stated requirements appearing elsewhere in this RFP shall become a part of the terms and
conditions of any resulting contract. Any deviations there from must be specifically defined in an
Offeror's proposal. If accepted by the University, the deviations shall become part of the contract, but
such deviations must not be in conflict with the basic nature of this RFP.
Note: Offerors shall not submit their standard terms and conditions as exceptions to the RFP Terms
and Conditions. Each exception to a University term and condition shall be individually addressed.
3.7 Proposal Submission and Deadline
Sealed proposals shall be delivered in 1 of 2 options:
a. One (1) PDF copy submitted electronically following instructions found at
https://secure24.olemiss.edu/prelecbids/CurrentBids. (PREFERRED)
b. One (1) sealed hard copy and two (2) USB flash drives, each containing 1 PDF copy delivered to:
RFP 818 - Football Game Day Field Security
The University of Mississippi
Office of Procurement Services
164 Jeanette Phillips Drive
University, MS 38677
Original hardcopy should be in labeled binder; all confidential information in the proposal shall be
clearly identified and easily segregated from the rest of the proposal.