REQUEST FOR PROPOSALS
RFP # HCD-2026-01
CONTRACT FOR SERVICES
TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS
RFP Issuance Date: Monday, February 23, 2026
Proposal Submission Deadline: 5:00 p.m., Wednesday, April 15, 2026
For technical information, please contact:
Paloma Arroyo-LeFebre
City of Takoma Park
7500 Maple Avenue, Takoma Park, MD 20912
Phone: 301‐891‐7222
E‐mail: PalomaL@takomaparkmd.gov
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Contents
NOTICE TO POTENTIAL RESPONDENTS........................................................................................................... 3
PURPOSE ......................................................................................................................................................... 4
SCOPE OF SERVICES AND DELIVERABLES ........................................................................................................ 4
RFP TIMELINE .................................................................................................................................................. 6
PROPOSAL SUBMISSION ................................................................................................................................ 6
SELECTION PROCESS ....................................................................................................................................... 7
QUESTIONS .......................................................................................................................................................
GENERAL CONDITIONS.................................................................................................................................. 10
SUBMISSION FORMS..................................................................................................................................... 14
CITY OF TAKOMA PARK MARYLAND QUALIFICATION AND CERTIFICATION STATEMENT .......................... 15
CERTIFICATION OF NON-INVOLVEMENT IN THE NUCLEAR WEAPONS INDUSTRY ..................................... 17
LIVING WAGE REQUIREMENTS CERTIFICATION ......................................................................................... 18
SAMPLE CONTRACT ...................................................................................................................................... 20
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NOTICE TO POTENTIAL RESPONDENTS
REQUEST FOR PROPOSALS
RFP # HCD-2026-01
CONTRACT FOR SERVICES
TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS
Proposals For:
Contract for Services for TENANT ORGANIZING FOR MULTIFAMILY
BUILDINGS.
Publication Date:
Request for Proposal documents will be available beginning Monday,
February 23, 2026. Bid packages may be obtained from the City of Takoma
Park website at https://takomaparkmd.gov/Bids.aspx.
Deadline:
Proposals are due no later than 5:00 p.m. EST, Wednesday, April 15, 2026.
Scope of Work:
The City of Takoma Park Maryland is seeking a qualified and experienced firm
to conduct Tenant Organizing services for multifamily buildings located in
Takoma Park.
Contact:
Paloma Arroyo-LeFebre, Housing Manager
Housing and Community Development Department
City of Takoma Park, Maryland
7500 Maple Avenue, Takoma Park, MD 20912
Phone 301-891-7222
Email PalomaL@TakomaParkMD.gov
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PURPOSE AND SCOPE OF SERVICES AND DELIVERABLES
TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS
RFP # HCD-2026-01
Purpose
The City of Takoma Park Housing and Community Development Department (“the City”), is seeking
proposals from qualified nonprofit organizations to provide tenant organizing and technical
assistance services for residents of multifamily rental housing within the City of Takoma Park. The
selected nonprofit organization will work with tenants in multifamily rental properties to build
tenant associations, provide guidance to support their continued operation, and develop tools to
help residents facilitate positive and meaningful conversations with landlords.
The City aims to implement effective organizing strategies in partnership with a Nonprofit
organization that will ultimately support the creation of tenant associations and empower residents
to collaborate with their Landlords long-term. The ultimate goal is to address tenant concerns and
improve the overall living environment. The City is committed to ensuring safe, affordable, and
stable housing for all residents. As part of this commitment, the City recognizes the importance of
tenant organizing in fostering a collaborative environment between tenants, property owners, and
the City. Tenant organizing is critical in tenant rights advocacy, improving living conditions, and
preserving affordable housing.
The purpose of this Request for Proposals (RFP) is to select one qualified nonprofit organization to
conduct outreach, organize tenant associations, provide leadership and governance training, and
offer ongoing technical assistance to support stable, sustainable tenant-led associations. The
contract term resulting from this RFP shall be for twelve (12) months with the option of a renewal
subject to funding availability and contractor performance. Award of any contract is contingent
upon the availability of appropriated funds and compliance with all applicable City procurement
requirements.
Scope of Services and Deliverables
The selected nonprofit organization (“Contractor”) shall be responsible for delivering all services
and producing all deliverables outlined below within the contract period. All tasks identified in this
section are considered mandatory minimum requirements.
Community Outreach and Engagement
The Contractor shall conduct proactive tenant outreach and organizing services resulting in the
formal registration of no fewer than two (2) new tenant associations with the City of Takoma Park
during the contract term.
Each tenant association must
• Have at minimum three (3) elected officers; and
• Demonstrate documented participation from at least one-third (1/3) of occupied rental
units within the building at time of registration.
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SCOPE OF SERVICES AND DELIVERABLES
TENANT ORGANIZING FOR MULTIFAMILY BUILDINGS
RFP # HCD-2026-01
Organizing activities shall include
• Door-to-door outreach, phone and written communications, and informational meetings;
• Identification and recruitment of tenant leaders;
• At least two leadership and governance trainings per association.
Implementation and Support
• Build relationships with tenants and identify potential leaders within the community;
• Provide a minimum of four technical assistance sessions per tenant association focused on
leadership development, conflict resolution, organizational governance, and
communications;
• Educate tenants on City eligibility requirements for tenant association registration;
• Provide language-accessible services and reasonable accommodations in compliance with
ADA and Title VI requirements.
Toolkit Deliverables
The Contractor shall develop and deliver a digital Tenant Association Toolkit, with printed copies
provided upon request. The Toolkit shall include:
• Officer roles and responsibilities of elected officials and members
• Meeting facilitation guidance
• Tenant engagement strategies
• Tenant-landlord communication templates
• Additional resources (i.e. translation services)
Reporting and Documentation
The Contractor shall hold three (3) to four (4) tenant association meetings in the community and
provide the meeting minutes, documenting meeting dates, agenda topics, discussion summaries,
and any action items. The Contractor shall maintain attendance logs for internal program
evaluation purposes only.
The Contractor shall submit monthly written progress reports to the Housing and Community
Development Department. Reports shall include:
• Description of activities undertaken;
• Number of residents engaged;
• Status of tenant associations formed; and
• Barriers, challenges, and technical assistance needs.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
