Fairview Community Facilities and Recreation Strategy

Location:	Alberta
Posted:	May 11, 2026
Due:	Jun 19, 2026
Agency:	Government of Alberta
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	AB-2026-03701
Publication URL:	To access bid details, please log in.

Open & Competitive Opportunity • Request for Proposal

Open

Town of Fairview

PROJECT OVERVIEW
The Town of Fairview and MD of Fairview #136 are seeking a qualified consultant to develop a Community Facilities and Recreation Strategy.

The municipalities jointly serve a population of approximately 4,600, with a regional catchment exceeding 10,000. The region is currently experiencing:
•        Changing demographics and evolving recreation needs
•        The potential development of new school facilities by both school divisions
•        The transition of the Fairview Campus to a non-profit organization with a post-secondary and community-focused mandate

This presents a unique opportunity to plan for the future of recreation and community facilities through coordinated planning, shared investment, and strong partnerships.

This project will result in a 5-10 year strategy that reflects community needs, financial realities, and partnership opportunities, with a focus on maximizing existing assets before considering new development.

PROJECT PURPOSE
The purpose of this project is to develop a long-term, practical, and financially realistic strategy that will:
•        Align recreation services and infrastructure with community needs and quality of life
•        Establish a shared vision focused on health, social connection, accessibility, and inclusion
•        Assess current assets and identify gaps, opportunities, and priorities
•        Explore joint-use opportunities, particularly with schools and the Fairview Campus
•        Strengthen partnerships between municipalities, school divisions, the campus operator, and community organisations
•        Provide a clear decision-making framework to guide future investment, governance, and service delivery
•        Provide clear and realistic options for facility renewal, upgrade, repurposing, or new development
•        Support informed decision-making by outlining costs, trade-offs, and financially feasible pathways
PROJECT ACTIVITIES (expected but not limited to):
1. Discovery & Background Review
•        Conduct a project initiation and discovery session with project partners
•        Review existing documents, including:
o        Municipal plans and strategies
o        Existing agreements and operational documents
o        Relevant studies (facilities, housing, trails, etc.)

2. Stakeholder & Community Engagement
•        Engagement will be a core component of this project and include:
o        Municipal leadership and staff (Town and MD)
o        School divisions (PRSD and HFCRD) and school representatives
o        Fairview Campus representatives
o        Community organizations (sport, culture, and non-profit groups)
o        Residents and user groups
•        Engagement will:
o        Identify needs, expectations, and priorities
o        Explore barriers to access and participation
o        Capture interest in both structured and unstructured recreation

3. Recreation Facilities & Service Assessment
•        Develop a comprehensive inventory of:
o        Indoor and outdoor facilities (arena, parks, trails, community spaces, etc.)
•        Assess:
o        Usage, demand, and accessibility
o        Functionality and versatility
o        Current service delivery and operations
•        Identify opportunities to:
o        Increase utilization
o        Expand off-season or multi-purpose use
o        Improve access and inclusivity

4. Community Needs & Gap Analysis
•        Analyze demographic trends and community dynamics
•        Identify current and future recreation, sport, and cultural needs
•        Assess gaps in facilities, services, and programming

5. Facilities Condition Assessment (Including Engineering Review)
The proponent will complete or coordinate a high-level engineering assessment of key facilities, including:
•        Structural status
•        Maintenance requirements and cost considerations
•        Estimated remaining lifespan
This assessment will inform decisions related to:
•        Renewal and upgrades
•        Repurposing existing facilities
•        Replacement timing

6. Community Needs & Trends Analysis
•        Analyze:
o        Demographics and population trends
o        Housing and growth patterns
o        Recreation trends and participation
This will include consideration of:
•        Shifts toward informal and spontaneous recreation (e.g., walking, trails, outdoor fitness, pickleball)
•        A “recreation for life” approach that supports all ages and abilities
•        Recreation across physical, social, cultural, and intellectual dimensions

7. Needs & Gap Assessment
•        Identify gaps in:
o        Facilities
o        Programming and services
o        Accessibility and inclusion
•        Highlight strengths and existing opportunities

8. Partnership & Joint-Use Opportunities
•        Explore opportunities for shared use and co-location of facilities, including:
o        School-based facilities
o        Fairview Campus facilities
•        Assess partnership roles, needs, and expectations
•        Review best practices from comparable communities
•        Identify opportunities to improve coordination and reduce duplication

9. Governance & Service Delivery Models
•        Review current governance and operational models
•        Evaluate options for:
o        Shared service delivery
o        Regional collaboration
o        Potential advisory or coordination structures

10. Financial Considerations & Implementation
Financial Analysis & Scenario Development
A key component of this project is to clearly communicate financial realities and options.
The proponent will:
•        Provide high-level cost considerations for:
o        New builds
o        Upgrades and retrofits
o        Facility renewal or repurposing
•        Develop realistic scenarios, including:
o        What is achievable within municipal financial capacity
o        Partnership-based approaches for larger projects
•        Identify:
o        Cost-saving opportunities
o        “Low-hanging fruit” and near-term improvements
•        Present trade-offs between options in a clear, understandable way

EXPECTED OUTCOMES (but not limited to):
The final strategy will include:

1. Strategic Framework
•        10–15 year vision and guiding principles
•        Focus on health, inclusion, accessibility, and quality of life
•        Clear community priorities

2. Facilities & Service Overview
•        Inventory and summary of existing assets (including campus facilities)
•        Overview of current usage and service delivery

3. Facilities Condition Summary
•        Structural condition
•        Maintenance considerations
•        Estimated lifespan

4. Needs & Gap Assessment
•        Identification of community needs and service gaps
•        Consideration of evolving recreation trends

5. Partnership & Joint-Use Framework
•        Identification of partnership opportunities
•        Recommended approaches to joint-use, including schools and the Fairview Campus
•        Defined roles and responsibilities

6. Governance & Service Delivery Options
•        Recommended models and approaches
•        Consideration of regional coordination

7. Financial Scenarios & Investment Guidance
•        Clear comparison of options:
o        New build vs retrofit vs upgrade vs repurpose
•        High-level cost ranges and implications
•        Identification of feasible pathways based on local capacity

8. Implementation Roadmap
•        Short-, medium-, and long-term actions
•        Priority projects and “quick wins”
•        Phasing based on need, cost, and opportunity

9. Final Deliverable
•        A comprehensive final report summarizing findings, engagement, and recommendations
•        Presentation of findings to project partner

PROJECT TIMELINE & BUDGET:
•        Timeline: Approximately 12–18 months
•        Estimated Budget: $175,000 (all inclusive)

APC Reference # AB-2026-03701

Category Services

Posting Date • Time May 11, 2026 • 2:28 pm (MT)

Closing Date • Time Jun 19, 2026 • 4:00:00 pm (MT)

Region(s) of Delivery Alberta, Fairview

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