City of Minot, ND
Request for Proposals
Eminent Domain Legal Services
December 2025
Section 1.1: RFP Purpose
The purpose of this request for proposal solicitation is to retain eminent domain legal
services in support of the City of Minot's on-going home acquisition and buyout program.
Funding for these services will come from United States Department of Housing and Urban
Development Community Development Block Grant National Disaster Resilience (CDBG-
NDR) grant and North Dakota Department of Water Resources (DWR). The consultant must
follow CDBG-NDR regulations as well as the DWR cost-share policies. Appropriate
language will be incorporated into the consultant contract and strict compliance with all
rules and regulations shall be required.
Appropriate language will be incorporated into the consultant contract and strict
compliance with all rules and regulations shall be required. Attention of respondents is
particularly called to the federal requirements as to conditions of employment to be
observed under the contract; Section 3, Segregated Facility, Section 109, Title VI, and EO
11246.
The City of Minot welcomes proposals from Section 3 businesses, along with Women and
Minority Business Enterprises.
Section 1.2: Designated Procurement Representative
Questions concerning any portion of this solicitation shall be directed in writing [e-mail
accepted] to the below named individual who shall be the o icial point of contact for this
solicitation. Questions should be submitted no later than five (5) working days before the
opening date.
City of Minot
Attn: David Lakefield
10 3rd Ave SW
Minot, ND 58701
Phone: 701-857-4784
E-mail: finance@minotnd.gov
No answers given in response to questions submitted shall be binding, upon this
solicitation unless released in writing as an addendum to the solicitation by the City of
Minot, ND.
Section 1.3: Method of Award - Considering Qualifications and Pricing
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The designated procurement representative will be the sole point of contact for all
respondents.
Responses will be evaluated and award will be made to the vendor which submits the
overall proposal that is judged to provide the best value to the City. Responses will be
evaluated based upon the following criteria:
1. Qualifications.
2. Proposed cost/fee schedule.
3. Reports from references.
4. Responsiveness and completeness of the written proposal to these instructions
with regard to the Scope of Services.
5. Other relevant criteria.
Potential points are: qualification (20), proposed cost/fee schedule (10), reports from
references (25), responsiveness and completeness of the written proposal (40), other
relevant criteria (5).
Section 1.4: Term of Contract - Upon Delivery
This contract shall be e ective immediately following the date of execution by the City and
remain in e ect for twelve (12) months. The contract prices resulting from this solicitation
shall prevail for the full duration of the initial contract term.
Section 1.5: Option to Renew
Prior to, or upon completion, of the initial term of this contract, the City shall have the
option to renew this contract for two (2) additional twelve (12) month periods under the
same terms and conditions. Continuation of the contract beyond the initial period, and any
option subsequently exercised, is a City prerogative, and not the right of the vendor.
Section 1.6: Method of Payment - Monthly Invoices
The proposer shall submit monthly invoices by the tenth (10th) calendar day of each
month. These invoices shall be submitted to the City Finance Department. The invoices
shall reflect the type of service provided to the City by sta members in the prior month.
All invoices shall contain the contract number, date and location of delivery or service,
signature of legal representative of the firm, and confirmation of acceptance of the goods
or services by the appropriate City representative. All invoices must be supported with
time reports of each individual with hours billed on the invoice. Failure to submit invoices
in the prescribed manner will delay payment.
Section 1.7: Insurance
Each vendor shall include in its solicitation response package: proof of insurance
capabilities, including, but not limited to, the following requirements:
An original certificate of insurance, indicating that the awarded vendor has coverage in
accordance with the requirements of this section, shall be furnished by the vendor to the
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Designated Procurement Representative within five (5) working days of such request and
must be received and accepted by the City prior to contract execution and/or before any
work begins.
The vendor shall provide and maintain at all times during the term of any contract , without
cost or expense to the City, policies of insurance, with a company or companies authorized
to do business in the State of North Dakota , and which are acceptable to the City, insuring
the vendor against any and all claims, demands or causes of action whatsoever, for injuries
received or damage to property relating to the performance of duties, services and/or
obligations of the vendor under the terms and provisions of the contract. The vendor is
responsible for timely provision of certificate(s) of insurance to the City at the certificate
holder address evidencing conformance with the contract requirements at all times
throughout the term of the contract.
Such policies of insurance, and confirming certificates of insurance, shall ensure the
vendor is in accordance with the following minimum limits:
General liability insurance with the following minimum limits and coverage:
Each Occurrence/General Aggregate $2,000,000
Products-Completed Operations $2,000,000
Personal & Adv. Injury
$1,000,000
Fire Damage $50,000
Medical Expense $5,000
Contractual Liability Included
Automobile liability insurance, including owned, non-owned, and hired autos with the
following minimum limits and coverage:
Combined Single Limit $2,000,000
Workers' compensation insurance, as indicated below. If not required by law to maintain
workers compensation insurance, the vendor must provide a notarized statement that if he
or she is injured; he or she will not hold the City responsible for any payment or
compensation.
Employers Liability insurance with the following minimum limits and coverage:
Each Accident
$2,000,000
Disease -Each Employee $2,000,000
Disease-Policy Limit $2,000,000
Professional liability insurance with minimum limits of $2,000,000 and annual aggregate of
$2,000,000.
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City of Minot shall be named as additional insured as their interest may appear on all
applicable liability insurance policies.
The certificate(s) of insurance shall provide for a minimum of sixty (60) days prior written
notice to the City of any change, cancellation, or nonrenewal of the provided insurance. It
is the vendor's specific responsibility to ensure that any such notice is provided within the
stated timeframe to the certificate holder.
Certificate(s) of insurance shall identify the applicable solicitation RFP number in the
Description of Operations section of the Certificate.
Certificate holder shall be:
City of Minot
10 3rd Ave SW
Minot, ND 58701
Certificates of insurance shall evidence a waiver of subrogation in favor of the City, that
coverage shall be primary and noncontributory, and that each evidenced policy includes a
Cross Liability or Severability of Interests provision, with no requirement of premium
payment by the City.
The Proposer shall be responsible for subcontractors and their insurance. Subcontractors
are to provide certificates of insurance to the prime vendor evidencing coverage and terms
in accordance with the Proposer’s requirements.
All self-insured retentions shall appear on the certificate(s) and shall be subject to
approval by the City. At the option of the City, the insurer shall reduce or eliminate such
self-insured retentions, or the vendor or subcontractor shall be required to procure a bond
guaranteeing payment of losses and related claims expenses.
The City shall be exempt from, and in no way liable for, any sums of money, which may
represent a deductible or self-insured retention in any insurance policy. The payment of
such deductible or self-insured retention shall be the sole responsibility of the vendor
and/or sub-contractor providing such insurance.
Failure to obtain and maintain such insurance as set out above will be considered a breach
of contract and may result in elimination of the contract for default.
Neither approval by the City of any insurance supplied by the Proposer, nor a failure to
disapprove that insurance, shall relieve the Proposer of full responsibility for liability,
damages, and accidents as set forth herein.
Section 1.8: Delivery
Services shall be rendered as stated herein.
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Section 1.9: Acceptance of Services
The services rendered as a result of an award from this solicitation shall not be deemed
complete, until accepted by the City and shall be in compliance with the terms herein, fully
in accord with the specifications and of the highest quality.
In the event that the service does not conform to the specifications, the City reserves the
right to terminate the contract and will not be responsible to pay for any such service.
Section 1.10: Delivery of Solicitation Response
Deadline for submittal: To be considered for award, a bid or proposal must be received and
accepted by the City Clerk at City Hall by 12 P.M. CST on December 29, 2025.
Each package shall be clearly marked with the applicable solicitation number and title.
Ensure that your bid or proposal is securely sealed in an opaque envelope/package to
provide confidentiality of the bid or proposal prior to the solicitation closing. If you plan on
submitting your bid or proposal IN PERSON, please bring it to:
City of Minot
Attn: Mikayla McWilliams
10 3rd Ave SW
Minot, ND 58701
If you submit your bid or proposal by mail or overnight service, please mail it to:
City of Minot
Attn: Mikayla McWilliams
PO Box 5006
Minot, ND 58702-5006
Facsimile (fax) or electronic submissions (e-mail) will not be accepted.
Section 1.11: Completion Requirements for Request for Proposal (RFP)
One (1) original proposal and four (4) complete copies of the proposal submitted by the
Proposer shall be sealed and delivered to the City Clerk’s O ice no later than the o icial
closing date and time. Any proposal received after this time will not be considered and will
be returned unopened to the submitter. The City is not liable or responsible for any costs
incurred by any Proposer in responding to this RFP including, without limitation, costs for
product and/or service demonstrations if requested. When you submit your proposal, you
are making a binding o er to the City.
Each proposal shall be prepared simply and economically, providing a straightforward,
concise description of the proposer’s capabilities to satisfy the conditions and
requirements of this RFP. Fancy bindings, colored displays, and promotional material are
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
