INMATE COMMISSARY SERVICES FOR EDDY COUNTY DETENTION CENTER
| Location: | New Mexico |
|---|---|
| Posted: | Apr 14, 2026 |
| Due: | Apr 29, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-02 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-02
|
| Bid Title: |
INMATE COMMISSARY SERVICES FOR EDDY COUNTY DETENTION CENTER
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 26-02
INMATE COMMISSARY SERVICES FOR
EDDY COUNTY DETENTION CENTER
Commodity Code(s): 680-70
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: April 14, 2026
Proposal Deadline: April 29, 2026 at 2:00 PM MST
RFP 26-02 Inmate Commissary Services for Eddy County Detention Center
Contents
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
I. INTRODUCTION................................................................................................................... 4
II. DEFINITION OF TERMINOLOGY .................................................................................. 8
III. CONDITIONS GOVERNING PROCUREMENT ......................................................... 10
IV. GENERAL REQUIREMENTS ......................................................................................... 12
V. RESPONSE - FORMAT AND ORGANIZATION............................................................ 19
VI. EVALUATION ................................................................................................................... 20
VII. EVALUATION PROCESS .............................................................................................. 21
Appendices ................................................................................................................................. 23
ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................. 24
LETTER OF TRANSMITTAL FORM .................................................................................. 25
STATEMENT OF COMPLIANCE ........................................................................................ 26
CONFLICT OF INTEREST DECLARATION..................................................................... 27
AFFIDAVIT OF NON-COLLUSION..................................................................................... 28
NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION.................. 29
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................... 30
SAMPLE AGREEMENT A-26-XX ........................................................................................ 32
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RFP 26-02 Inmate Commissary Services for Eddy County Detention Center
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to
move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the
procurement process and make working with Eddy County easier and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their profiles to
receive automatic notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us
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RFP 26-02 Inmate Commissary Services for Eddy County Detention Center
I. INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
The Board of Eddy County Commissioners is requesting qualification-based competitive
proposals for Inmate Commissary for the Eddy County Detention Center. Proposals will be
accepted until 2:00 P.M. Mountain Time, April 29, 2026 via the Eddy County Procurement Portal.
Proposals that are received will be reviewed by an evaluation committee that will provide a
recommendation for award to the Board of County Commissioners based on the highest ranking
offer in regard to specific criteria outlined in this Request for Proposals. Eddy County reserves
the right to accept or reject any proposal or any part thereof; to defer action on the request for
proposals; to reject all proposals; to waive any technicalities or informalities in solicitation process
and to accept the proposal which, in its judgment, is most advantageous to the County.
SCOPE OF WORK
Eddy County, New Mexico, is seeking proposals from qualified firms for Inmate Commissary for
Eddy County Detention Center. The successful offeror will be responsible for facilitating
commissary services for both the male and female facilities. All work performed regarding
Commissary Services pursuant to this RFP will be under the direction of the Warden of the Eddy
County Detention Center.
1. Goals & Objectives
To provide County approved inmate commissary service to the Eddy County Adult Male
and Adult Female Detention Facilities, at a minimum of 1 time per week, 52 weeks a year.
2. Services Requested
A. Contractor shall maintain a large selection of items to be made available through the
commissary program. The County shall approve all items to be made available at the
Eddy County Detention Facilities.
B. Purchase and payment of inventory will be the sole responsibility of the Contractor.
1. Inmates will be able to purchase from the Commissary at a minimum of once
per week. All sales will be made via ECDC Facilities Inmate
Telecommunication System Provider, allowing the ability to order directly
from the contractor.
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RFP 26-02 Inmate Commissary Services for Eddy County Detention Center
2. Contractor will package and seal all orders and deliver fulfilled as per schedule
agreed upon by Eddy County, not exceeding 1 week.
3. Contractor will provide, purchase and maintain custody of inventory and
deliver items mutually agreed upon between the Contractor and the County to
the inmates of the Eddy County Detention Facilities.
4. Contractor shall start providing services within (30) days of execution of a
mutually agreed upon contract.
5. Contractor shall provide telephone pin numbers to inmates through the
Commissary Service.
6. Contractor shall be capable of providing one kiosk machine for the main lobby
and an additional kiosk for the primary booking area of the facility, if and
when the County elects to utilize such equipment.
7. Contractor shall provide personnel to issue credits, sort and distribute all
commissary items to inmates.
8. Contractor shall be capable of interfacing, at no additional cost to the County,
with a prepaid card program for the distribution of funds to individuals upon
release from custody, also at no cost to the County. The County’s preferred
provider for such services is Numi Financial.
3. System Specifications
A. Contractor shall provide all hardware and software, including system backup, for a
computerized Inmates Accounts System to keep accurate and complete records of all
commissary activity and balances of individual accounts. Existing information should
be transferred if necessary.
B. Any interface with the Detention Centers existing Jail Management System shall be
provided at no additional cost to the County.
C. The system shall allow any designated Detention staff person to open an inmate account
by using the inmate identification number issued at the time of booking, and then to
enter into the computer system the amount of money in the inmates possession at that
time.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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