IFB RFx Number: 2025-REQ-215 Peer Review Program

Location:	Mississippi
Posted:	Jan 30, 2026
Due:	Feb 27, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	1301-26-R-IFBD-00045
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1301-26-R-IFBD-00045	Advertised Date	01/30/2026 8:00 AM
RFx #	3160007865	Submission Date	02/27/2026 5:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	02/27/2026 5:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HEALTH
RFx Description	ovide short-term (less 8 contact hours) on-site technical assistance to selected systems covering the subject(s) determined by the contractor to be most needed. Copies of all completed peer review reports will be provided to both MSDH and the Board within

Contact Information

Name	Patricia Youngblood	Email	PATRICIA.YOUNGBLOOD@MSDH.MS.GOV
Phone	6013593499	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96800	Serv Pub Works & Rel

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Clause
Attachments IFB- Peer Review Program
Attachments Optional Clause

Attachment Preview

INVITATION FOR BIDS

IFB RFx Number: 2025-REQ-215

Peer Review Program

Issue Date: January 30, 2026

CLOSING TIME AND DATE

Bids must be received before:

5:00 pm CST, February 27, 2026

BID COORDINATOR

Patricia Youngblood

Telephone: (601) 576-7954

E-mail: procurement@msdh.ms.gov

GENERAL INSTRUCTIONS

Section 1 - Background, Authority, and Purpose

The Mississippi State Department of Health (hereinafter referred to as the "Agency") has issued this solicitation

for the purpose of obtaining sealed bids from qualified providers to offer Peer Review Assistance. The selected

Contractor will deliver this assistance through the utilization of trained volunteers. On-site support will be

provided at various systems, which will be either selected from a list supplied by the Agency or approved in

advance by the Agency. The primary objective of this initiative is to furnish short-term technical assistance,

comprising less than eight contact hours, to identified systems.

Section 2 - Timeline

Invitation for Bid Issue Date:

Reconsideration:

Bid Package Submission Deadline:

Bid Opening:

January 30, 2026

February 4, 2026, 2:00pm

February 27, 2026, 5:00pm

03/03/2026 at 10:00 am

Section 3 - Scope of Work

Peer Review Scope Of Services:

The Contractor shall provide MSDH with the following professional services.

A. The Contractor shall coordinate and maintain the PEER Review Program throughout the State for the

Mississippi Public Water Systems. The purpose of the contract is to continue the existing peer review

program by providing assistance to public water systems in the State of Mississippi.

B. Peer reviews are defined as on-site reviews, completed by knowledgeable peers, of the financial,

managerial, and technical operations of public water systems. The "Peers" completing these reviews will

carefully review the operations of the public water systems. After completion of the peer review, the

Contractor will prepare a comprehensive report of the findings and recommendations of the peer review

team. This report will be a confidential document that is only provided to the officials of the reviewed

public water system. A copy of these peer review reports will be provided to the MSDH, with all

information that may identify the public water system removed.

C. Peer reviews under this contract will be completed by operators or officials of public water systems who

have been determined to be knowledgeable and proficient in the operation and/or management of

public water systems. It will be the Contractor`s responsibility to identify an adequate pool of

knowledgeable and proficient volunteers throughout the State to participate in the conduct of peer

reviews under this contract.

D. The contractor shall establish a routine process, acceptable to the MSDH, to identify public water

systems who are interested in undergoing a peer review and will establish and implement a training

program to train the volunteers who will conduct the peer reviews.

E. The Contractor will publicize the availability of the program to the officials and the water operators of

the Public Water Systems of the State of Mississippi. The contractor will make all arrangements related

to conducting the program and conduct a minimum of three (3) peer reviews per quarter with the goal

of fourteen (14) peer reviews for the contract period.

F. Written quarterly reports will be provided and presented by the contractor to the Local Governments

Rural Water Systems Improvements Board during a monthly Board Meeting to update the Board on

accomplishments of this program and answer any questions the Board might have regarding the

implementation of this program. The date and time of the meeting will be communicated to the

contractor by the Drinking Water Systems Improvements Revolving Loan Fund Program.

4.2 Contractor Responsibilities:

The Contractor shall:

• Assign a Contractor Account Representative to work directly with the Contracting Agency

Representative.

• Ensure all Contractor personnel are well-groomed and in uniform or have visible identification at all

times. Uniforms and/or dress code shall be inclusive of, but not limited to, neat and clean company

uniforms with visible company logo appropriately and easily identifiable. Contractor identification

badges as well as personal identification of the individual employee shall be worn and clearly visible

while on state property. Contractor personnel may be required to provide photographic identification

for inspection upon entering state facilities.

• All state facilities are non-smoking; the Contractor and its personnel must adhere to this

requirement. The use of tobacco products is prohibited, except within designated smoking areas.

• It is illegal to have in one’s possession any illegal drug or alcoholic beverage while on state property.

• The Contractor’s employees should refrain from using foul, abusive, or profane language on state

property.

• The Contracting Agency reserves the right to inspect and search all Contractor personnel and/or vehicles

anytime while on facility grounds.

• Contractors are required to sign-in and sign-out at most state facilities. Security provisions for all state

facilities must be strictly observed.

• Be responsible for all damages and shall be held responsible for replacing or repairing any damage due

to negligence on the part of the Contractor or Contractor personnel to any person(s) and/or property.

The Contractor shall replace and repair any damage to any building or property, including but not limited

to the replacement of any cracked or broken concrete (sidewalks, curbs, etc.) caused by on-site activities.

Contracting Agency may withhold payment or make such deductions as deemed necessary to ensure

reimbursement or replacement for loss or damage to property.

• Exercise precautions at all times for the protection of persons (including employees) and property. The

Contractor shall make such investigations to enable them to fully understand the facilities, difficulties,

and restrictions attending the execution of the work on-site. The project shall at all times be properly

supervised and adequately manned by an experienced crew of appropriate size. All work shall be

accomplished by skilled workers familiar with and trained to do this type of work. Workers shall be

qualified to operate and/or use the equipment necessary to accomplish this work. The Contractor shall

be responsible for the supervision and direction of the work performed by its personnel. The Contractor

shall be responsible for instructing its personnel in all safety measures. All equipment used by the

Contractor shall be maintained in safe operating condition at all times, and be free from defects or wear

that may in any way constitute a hazard to any person or persons on state property. All incidents

involving agency property or personnel shall be reported to the designated agency contact immediately

upon occurrence.

• Abide by all State and/or agency policies, procedures, ordinances, and/or laws pertaining to the

Contracting Agency’s operation at all times, including but not limited to the items listed above.

Deviations from these policies by the Contractor or its personnel will not be tolerated and will be

considered grounds for contract termination.

• Perform all services provided in the contract between the bidder/Vendor and the Contracting Agency in

accordance with customary and reasonable industry standards as well as in strict conformance to all

laws, statutes, and ordinances and the applicable rules, regulations, methods and procedures of all

government boards, bureaus, offices, and other agents. The Contractor shall be responsible for the

complete performance of all work; for the methods, means, and equipment used; and for furnishing all

materials, tools, apparatus, and property of every description used in connection therewith. No

statement within this IFB shall negate compliance with any applicable governing regulation. The absence

of detail specifications or the omission of detail description shall be recognized as meaning that only the

best commercial practices are to prevail and that only first quality materials and workmanship are to be

used.

Contractors shall also:

• Administer and maintain all employment and payroll records, payroll processing, and payment of payroll

checks and taxes, including the deductions required by state, federal, and local laws such as social

security and withholding taxes for their business and employees;

• Make all unemployment compensation contributions as required by federal and state law(s) and process

claims as required for their business and employees;

• Perform a background check and/or drug screening prior to placement if requested by the Contracting

Agency and verify and/or provide the results; and,

• Replace immediately, at no additional expense to the Contracting Agency, any employee not performing

satisfactorily.

Section 4 - Basis for Award

5.1 All bids will be reviewed first to determine whether a vendor is responsive, responsible, and/or

acceptable. Requirements are not assigned a point percentage and/or score, but are instead simply

recorded as PASS or FAIL. Bids with errors that do not alter the substance of the bid can be accepted, and

the Agency Chief Procurement Officer may allow the bidder to correct the problem prior to review as long

as the irregularities are insignificant mistakes that can be waived or corrected without prejudice to other

bidders.

5.2 The agency has the right to waive minor defects or variations of a bid from the exact requirements of the

specifications that do not affect the price, quality, quantity, delivery, or performance time of the services

being procured. If insufficient information is submitted by a bidder with the bid for the agency to properly

evaluate the bid, the agency has the right to require such additional information as it may deem necessary

after the time set for receipt of bids, provided that the information requested does not change the price,

quality, quantity, delivery, or performance time of the services being procured.

5.3 All bids which are determined to be responsive, responsible, and/or acceptable will continue on to the

price bid or cost evaluation. The lowest cost bid will receive the maximum 100 points allocated to

cost. The point allocations for cost on the other bids will be evaluated according to the following

formula: Price of the lowest responsive and responsible bid divided by the price of the responsive and

responsible bid being rated times the maximum 100 points allocated for cost equal the awarded points.

5.4 The agency intends to award one contract to provide the services described in this IFB to the lowest

responsible and responsive bidder.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB RFx Number: 2025-REQ-215 Peer Review Program

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