RFQ for AE Services Department of Administration 1300 11th Avenue Renovation

TO: ALL ARCHITECTS/ENGINEERS OF RECORD
FROM: Russ Katherman, Administrator
Architecture & Engineering Division
1500 East Sixth Avenue
P O Box 200103
Helena MT 59620-0103
DATE: August 14, 2026
RE: REQUEST FOR QUALIFICATIONS
Firms interested in being considered for an interview for project on the
attached pages must follow these procedures:
* Submit Form 115 through the State's eMACS system,
https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfM
ontana. Information in addition to the 115 is acceptable.
* Submissions must be submitted no later than 2:00 p.m. on Tuesday,
September 15, 2026
* Submissions received after the deadline may result in rejection.
* The procedure for selection will be in accordance with 18-8-204 MCA.
Firms selected for a Q&A session:
* Will be given any available project-specific initial information,
topics/questions, and the interview schedule.
* Will be asked to present their credentials before an interview committee. The
committee will then submit the names of three (3) qualified firms to the Dept.
of Administration Director, who will appoint one firm for each project in
accordance with 18-2-112 MCA.
The State of Montana makes reasonable accommodations for any known disability that may interfere with an applicant's
ability to compete in the application and selection process or that may interfere with an applicant's ability to perform the
essential duties of the job. In order for the State to make such accommodations, applicants must make known any needed
accommodation to the individual project managers or agency contacts listed. Persons using TDD may call the Montana
Relay Service at 1-800-253-4091.

REQUEST FOR QUALIFICATIONS (RFQ) FOR A/E SERVICES
DEPARTMENT OF ADMINISTRATION
1300 11th AVENUE RENOVATION
A/E #2025-30-16
Project Budget: $4,150,000
The Architecture & Engineering Division is accepting qualifications for architectural and engineering
services for the Renovation of 1300 11th Avenue in Helena, Montana.
Project Scope:
This renovation will replace the outdated HVAC system with a modern zoned system that provides
improved indoor air quality and energy efficiency. The roof will be replaced down to the structural deck
allowing for new insulation meeting today's energy codes and assure positive drainage. Exterior doors
and windows will be replaced with high performance units designed to reduce energy consumption and
increase building comfort. Interior improvements include some wall reconfiguration, new finishes, and
accessible upgrades in restrooms. The parking lot will be regraded and paved for proper drainage and
make accessible routes to the building entrances. The project is engineered to ensure the long-term
performance of the building, reduce maintenance costs, and improve the overall function of the facility.
Other deficiencies may be addressed as the budget allows.
Construction Cost Estimate:
The construction cost is estimated at $3,320,000.
Submittal & Selection Process (Ref: MCA 18-2-112):
Firms shall submit their Statement of Qualification (Form 115) and any other pertinent information of
similar project experience. Qualifications submittals are due September 15, 2026 through the eMACS
System. Once Qualifications are received and shortlisted, A&E will reach out and set up a 30-minute
Q&A through Microsoft Teams for those shortlisted. Once Q&A is over, a list of 3 consultants will be sent
over to the DOA Directors office for final selection.
Construction Execution:
This project will be bid and executed as a design-bid-build.
Additional Documentation and Contact Information:
* Contact: Nate Cummings A&E Div., (406)202-4415, Nathaniel.Cummings@mt.gov

LONG-RANGE BUILDING PROGRAM 99
PRIORITY CD-20
1300 11TH AVENUE RENOVATION
DEPARTMENT OF ADMINISTRATION
$4,150,000
Project Highlights Proposed Solution
* This is part of a multi-year plan to reduce the This renovation will replace the outdated HVAC
deferred maintenance backlog. system with a modern zoned system that
provides improved indoor air quality and energy
* Multiple improvements to upgrade building
efficiency. The roof will be replaced down to
systems, replace components of the exterior
the structural deck allowing for new insulation
envelope and make interior modifications.
meeting today's energy codes and assure
positive drainage. Exterior doors and windows
will be replaced with high performance units
designed to reduce energy consumption and
increase building comfort. Interior improvements
include some wall reconfiguration, new finishes,
and accessible upgrades in restrooms. The
parking lot will be regraded and paved for proper
drainage and make accessible routes to the
building entrances. The project is engineered
Current Challenges to ensure the long-term performance of the
This 22,125 square foot building, constructed building, reduce maintenance costs, and
in 1972, has an HVAC system that no longer improve the overall function of the facility. Other
provides adequate heating or ventilation leading deficiencies may be addressed as the budget
to energy inefficiency and occupant discomfort, allows.
a roof that is leaking and is past its useful life,
doors and windows have broken seals and
are without insulated glazing, asbestos is
present, and interior
spaces do not meet the
programmatic needs of
the users. The parking
lot surfaces are cracked
and not sloped to
drain. Conditions create FUNDING
barriers to accessibility.
LRBP Cash $4,150,000
These deficiencies were
TOTAL $4,150,000
identified on the most
ESTIMATED PROJECT COSTS
recent facility condition assessment and continue
Construction Costs $3,400,000
to cause increased maintenance attention, drive
Architecture / Engineering Services $340,000
up operational costs and energy usage, and are
safety issues to occupants. Non-Construction Costs $410,000
TOTAL $4,150,000