Cloud Services for Bus Video Access and Storage

Location:	Mississippi
Posted:	Jan 30, 2026
Due:	Mar 4, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	77-20260129105104 DCS
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSAL

#379-CLOUD-DCS26

5 East South Street

Hernando, Mississippi 38632

REQUEST FOR PROPOSAL NOTICE

DeSoto County School District will accept sealed proposals until 9:00 a.m., CST, March 4, 2026, at the

Office of the Superintendent of Education, 5 East South Street Hernando, 38632 MS for the purpose of

purchasing the following:

RFP #:

379-CLOUD-DCS26

Description: Cloud Services for Bus Video Access and Storage

Official bid documents can be downloaded from www.centralbidding.com. Electronic bids can be submitted

free of charge at www.centralbidding.com. For any questions regarding the electronic bidding process,

please contact Central Bidding at 833-412-5717 or email info@centralbidding.com.

In addition, RFP specifications and instruction forms may be obtained from:

DESOTO COUNTY SCHOOL DISTRICT

Department of Finance,

5 East South Street

Hernando, MS 38632

ATTN: Jenifer Hale

Purchasing Manager

Ph: (662) 449-7168

Email: jenifer.hale@dcsms.org

Superintendent: Cory Uselton

Advertisement Dates: January 29 & February 5, 2026

Procurement Schedule Timeline

The following is the tentative timetable for the procurement process.

Board Approval to Advertise

Send Advertisement to Paper

Newspaper Run Dates

Release of RFP and Submit to Central

Bidding

Deadline for Written Clarifications/Questions

Addendum to be Issued to Respondents

DO NOT submit Proposal until after this date.

RFP DUE DATE

Please upload to Central Bidding free of

charge.

Spring Break

RFP Evaluations

Intent to Award

Submit to DESOTO COUNTY SCHOOL

DISTRICT Board Deadline

Contract Approval by DESOTO COUNTY

SCHOOL DISTRICT Board

Contract Start Date

October 16, 2025

January 26, 2026

January 29 & February 5, 2026

January 29, 2026

On or before February 12, 2026, 12:00 p.m., CST

On or before February 19, 2026

March 4, 2026, 9:00 AM CST

March 9- March 13, 2026

Beginning March 4, 2026

Tentatively, March 18, 2026

March 20, 2026

April 2, 2026

April 3, 2026

1 | Page

SECTION 1

RFP INSTRUCTIONS

1.1 Proposal and Acceptance Period

The Proposal may be signed and uploaded to Central Bidding (www.centralbidding.com) no later

than the time and date specified for receipt of proposals. This is free of charge and is DESOTO

COUNTY SCHOOL DISTRICT preferred method. For any questions relating to the electronic

bidding process, please call Central Bidding at 225-810-4814. However, the Vendor has the option

to submit the Proposal in a sealed envelope or package to 5 East South Street Hernando, MS

38632.

Timely submission of the proposal is the responsibility of the Vendor. Proposals received after

the specified time shall be rejected and returned to the Vendor unopened. When mailing and to

prevent premature opening, use the mailing label provided in the RFP. When received by the

DESOTO COUNTY SCHOOL DISTRICT, the time and date of receipt will be marked on the

outside of the envelope of package by the DESOTO COUNTY SCHOOL DISTRICT.

DESOTO COUNTY SCHOOL DISTRICT Board of Education reserves the right to reject any and/or

all Proposals. Likewise, failure to submit all required information or to include required documents

may be cause for rejection of the proposal as non-responsive. DESOTO COUNTY SCHOOL

DISTRICT may, but is not obligated to, consider the omission of any information requested as an

informality or irregularity when, in their opinion, the omitted information does not alter the amounts

contained in the submitted proposal or place other Vendors at a disadvantage. The right is reserved

to award the Proposal, if awarded, within ninety (90) calendar days from the date of proposal open

date.

1.2 Pre-proposal Conference

There will not be a Pre-proposal Conference.

1.3 RFP Clarification, Deadline, and Acknowledgment

If a Vendor discovers any significant error, discrepancy, omission, or other deficiency in the RFP, the

Vendor should immediately notify the Purchasing Manager. All questions must be submitted in writing

and, when applicable, note page number, section number, and section name of the RFP. Clarifications

to RFP specifications will be accepted and given a response until the deadline noted on the Procurement

Schedule. After the deadline shown above, no other questions will be accepted. DESOTO COUNTY

SCHOOL DISTRICT shall only be legally bound by any amendment or interpretation that is in writing. All

addenda shall become a part of the RFP document, and all Vendors shall be bound by such addenda

whether or not received by the Vendor. Until the deadline, please submit all questions in writing to:

Jenifer Hale

Email: Jenifer.hale@dcsms.org

Amendments will be emailed to all known Vendors. All actual and prospective Vendors should monitor

the following website for the issuance of any Amendments: www.centralbidding.com. Vendors shall

acknowledge receipt of any amendment to this solicitation by (1) signing and returning the amendment

along with the offer and (2) identifying the amendment number and date of amendment on Page Two –

Acknowledgement of Amendments. Responses to Questions shall be issued as an amendment.

1.4 RFP Proposal Open Force Majeure

If the District’s Superintendents Office is closed for any reason, including but not limited to inclement

weather, an emergency situation or any other act of nature, for which closure prevents the opening of

RFPs at the originally advertised date and time, all RFPs received shall be publicly opened and read

2 | Page

aloud on the next business day that the District’s Superintendents Office shall be open for business at

the previously advertised time. The new date and time of bid opening, as determined in accordance with

this paragraph, shall not be advertised. DESOTO COUNTY SCHOOL DISTRICT shall not be held

responsible for the receipt of any proposals for which the delivery was attempted and failed due the

closure of DESOTO COUNTY SCHOOL DISTRICT as a result of a Force Majeure Event. Each Vendor

shall be required to ensure the delivery and receipt of its proposal by the DESOTO COUNTY SCHOOL

DISTRICT prior to the new date and time of the RFP opening.

1.5 Preparation of RFP

Unless otherwise stated, all information and/or questions in the RFP pages shall be correctly filled in,

either typed in or printed in ink. Vendors shall acknowledge receipt of each addendum issued in the

space provided on the RFP Signature Form. If handwritten, Vendors are warned against making any

erasures or alterations of any kind, and proposals that contain omissions, erasures, conditions, or

alterations may be rejected. All erasures or written corrections must be initialed by the Vendor. The

Vendor will not be allowed additional compensation for failure to be so informed. Failure to examine

any Proposal requirements, specifications, and/or instructions will be at the Vendor’s risk.

1.6 Sample

No sample is needed.

1.7 Cost-Proposal Form

All pricing must be submitted on the Official Proposal Form and per specifications that are included in

this RFP. The Unit Cost must be all inclusive and consistent pricing and per the specifications,

including equipment, delivery, warranty, service, installation, and training. If there is an error in the

extended price, the unit price shall prevail.

Failure to complete each required field and sign the Official Proposal Form may result in the Vendor

being deemed nonresponsive. The Vendor agrees that submission of a signed Proposal Form is

certification that the Vendor will accept an award made to it as a result of the submission.

If handwritten, Vendors are warned against making any erasures or alterations of any kind, and bids

that contain omissions, erasures, conditions, or alterations may be rejected. All erasures or written

corrections must be initialed by the Vendor.

1.8 Receipt, Registration, and Opening of Proposals

If not electronically uploaded to Central Bidding, Proposals shall be time/date- stamped upon

receipt and registered as an official received proposal. The Opening of Proposals will be opened

to the public but only names and amounts will be read aloud. Proposals will not be disclosed to

unauthorized persons prior to awarding of the contract. Proposals will be opened and taken under

advisement to be reviewed and evaluated in accordance with the stated criteria. After award of the

contract, all Proposals shall be open to public inspection, subject to any continuing prohibition

under disclosure of confidential data, which is designated as such in a proposal and which is

consistent with the laws of the State of MS.

1.9 Negotiations

N/A

1.10 Rejection of Proposals

Proposals that do not conform to the requirements set forth in this Request for Proposals may be

rejected by DESOTO COUNTY SCHOOL DISTRICT. Proposals may be rejected for reasons that

include, but are not limited to, the following:

1.10.1 The proposal contains unauthorized amendments to the requirements of the Request for

Proposals.

3 | Page

1.10.2 The proposal is conditional.

1.10.3 The proposal is incomplete or contains irregularities, which make the proposal indefinite or

ambiguous.

1.10.4 The proposal is received late.

1.10.5 The proposal is not signed by an authorized representative of the Vendor.

1.10.6 The proposal is not submitted on the RFP’s Official Proposal Form.

1.10.7 The proposal contains false or misleading statements or references.

1.11 Expenses Incurred

DESOTO COUNTY SCHOOL DISTRICT accepts no responsibility for any expenses incurred by

the Vendor in the preparation or presentation of a proposal. Such expenses shall be borne

exclusively by the Vendor.

1.12 Proprietary Information

Proprietary Information shall mean information owned by the Vendor to which the Vendor claims an

interest to be protected under law. Proprietary Information is information which qualifies as a trade

secret, or any material which can be kept confidential under Mississippi’s Public Records Act, Title

25, Chapter 61, Mississippi Code of 1972. To be deemed “Proprietary Information” for purposes of

the Proposal, any such information must be appropriately marked as “Proprietary” at the time of

disclosure. Requests to review the proprietary information will be handled in accordance with

applicable legal procedures. Pricing is not proprietary.

1.13 Registration with Mississippi Secretary of State

By submitting a proposal, the Vendor certifies that it is registered to do business in the State of

Mississippi as prescribed by the Mississippi Secretary of State or, if not already registered, that it

will do so within seven (7) business days of being offered an award. Sole proprietors are not

required to register with the Mississippi Secretary of State.

1.14 Debarment

By submitting a proposal, the Vendor certifies that it is not currently debarred from submitting

proposals for contracts issued by any political subdivision or agency of the State of Mississippi or

Federal Government and that it is not an agent of a person or entity that is currently debarred from

submitting proposals for contracts issued by any political subdivision or agency of the State of

Mississippi.

1.15 Sample Contract

If applicable to your proposal, Vendor shall submit their sample contract integrating the terms and

conditions of this RFP and submit acknowledgment consenting to DESOTO COUNTY SCHOOL

DISTRICT Standard Contract Addendum (Exhibit A). It is understood that any contract resulting

from the award of this RFP will include or not be in conflict with all the provisions listed on DESOTO

COUNTY SCHOOL DISTRICT Standard Contract Addendum. DESOTO COUNTY SCHOOL

DISTRICT Standard Contract Addendum shall be affixed to the Vendors final Contract and shall

be an integral part of the Contract.

1.16 Form of Contract

Contract shall be a not-to-exceed and all-inclusive and consistent unit price. The complete Contract

shall consist of the Vendor’s Request for Proposal, including Addendums, and the final Vendors

Contract, if a Contract is applicable to your proposal.

4 | Page

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	77-20260129105104 DCS	Advertised Date	01/30/2026 4:00 PM
RFx #	3170034914	Submission Date	03/04/2026 12:00 AM
RFx Status	Open	Major Procurement Category	INFORMATION TECHNOLOGY (IT)
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	DeSoto County School District will accept sealed proposals until 9:00 a.m., CST, March 4, 2026, at the Office of the Superintendent of Education, 5 East South Street Hernando, 38632 MS for the purpose of purchasing the following: RFP #: 379-CLOUD-DCS26 De

PRODUCT CATEGORY	PRODUCT DESCRIPTION
55722	Communications Equip

Cloud Services for Bus Video Access and Storage

Attachment Preview

See also