Bid Solicitation for IFB#7080 Primate Cage Washer

Location:	Mississippi
Posted:	Jan 5, 2026
Due:	Jan 28, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment
Solicitation No:	9275-26-R-IFBD-00013
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	9275-26-R-IFBD-00013	Advertised Date	01/05/2026 8:00 AM
RFx #	3160007827	Submission Date	01/28/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	01/28/2026 2:00 PM	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	UNIV OF MS MEDICAL CENTER
RFx Description	Bid Solicitation for IFB#7080 Primate Cage Washer

Contact Information

Name	Shows John A.	Email	jashows@umc.edu
Phone	601 815 2034	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
46500	Hospital & Surgical

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments Bid Document
Attachments Newspaper Ad

Attachment Preview

Invitation: Sealed bids, subject to the conditions included in this Invitation for Bid (IFB), will be received in

the Office of Category Management and Procurement at the University of Mississippi Medical Center

(UMMC). All bids must be received in the Office of Category Management and Procurement on or before the

bid opening time and date listed herein. Delivery of bids must be during normal working hours, 8:00 a.m. to

4:30 p.m. CST, except on weekends and holidays when no delivery is possible.

Primate Cage Washer, as further described in the Specifications section of Bid No.7080, needed to assist

UMMC in daily operations.

NOTE: Bid No. 7080 CONTAINS MANDATORY REQUIREMENTS TO WHICH NO EXCEPTION

MAY BE TAKEN.

Bid Number 7080

Opening Date: January 28, 2026 at 2:00 p.m. CT

Primate Cage Washer

RFx: 3160007827

Bidders must submit their bids either electronically or in a sealed envelope. Sealed bids should include

the bid number on the face of the envelope as well as the Bidder’s name and address.

The following address should be used for submitting your bid:

The University of Mississippi Medical Center

Office of Category Management and Procurement

504 Clinton Center Drive, Suite 4300

Clinton, MS 39056

For electronic submission, the Bidder should go to: https://www.ms.gov/dfa/contract_bid_search

Online learning instructions on how to submit your quote electronically can be obtained by logging onto the

Mississippi Management and Reporting System website at www.mmrs.state.ms.us/vendors/index.html, next,

click on “Supplier Training”, and last, select the LOG820 Supplier Self Service Course link and then “launch

Course”.

If you are having problems submitting your quote electronically, please contact the MAGIC Support Center at

(601) 359-1343 or email at mash@dfa.ms.gov

Page 1 of 14

A. SPECIAL INSTRUCTIONS:

1. IFB PREPARATION:

The information provided within this IFB is intended to assist Bidders in the preparation of a proper

response. It is designed to provide interested Bidders with sufficient basic information to submit proposals

meeting minimum requirements; it is not intended to limit a proposal’s content, or to exclude any relevant

or essential information or data thereof. Bidders are permitted (and encouraged) to expand upon

specifications to evidence service capability under any agreement.

The Office of Category Management and Procurement of UMMC is the issuing office for this document

and all subsequent addenda relating thereto. The reference number for this transaction is Bid No. 7080.

This number MUST be referenced on all Bids, correspondence, and documentation relating to this IFB.

The Bidder will absorb all costs incurred in the preparation of a bid.

Bidders are responsible for examining and following all specifications, terms, conditions, and instructions

in the IFB. Failure to do so will be at the Bidder’s risk. Bidders may request in writing an interpretation

or correction of any inconsistency or error within the invitation, which would be evident to any reasonably

prudent Bidder. All such questions, in order to be considered, must be sent via email to John Shows

at jashows@umc.edu and Kendra Carter at kcarter2@umc.edu at least (5) business days prior to

the IFB closing date. Questions should be directed in writing or by email only; phone calls will not

be accepted. Any unauthorized contact must not be used as a basis for responding to this IFB and

may result in the disqualification of the Bidder’s submittal.

Bidders are hereby informed that only the written interpretation or correction so given by the authorized

UMMC representative, as noted above, must be binding and prospective and that no other agent, or

employee of UMMC is authorized to provide information concerning, or to explain or interpret the IFB,

unless otherwise notified. Such interpretations or corrections, as well as any additional provisions that

UMMC may decide to include, will be issued in writing as an addendum to the IFB documents and

binding on all prospective Bidders. UMMC will make addenda available to all known prospective

Bidders.

2. IFB RESPONSE OUTLINE

Bids must be written, concise, and in the format prescribed by this IFB. Pertinent supplemental

information should be referenced and included as attachments. All proposals must be organized and

tabbed to comply with the following sections, failure of which may be cause for rejection of Bid:

2.1 Proposal Form

The attached proposal form must be completed with Bidder’s proposed Bid and contact

information, as well as any and all relevant information

2.2 Distribution

At UMMC’s discretion, Bidders may be required, as appropriate, to provide their product(s)

through UMMC’s designated partner. Contact information for the designated distribution

partner will be provided as appropriate.

Page 2 of 14

2.3 Price List

The Bidder must submit a current manufacturer's published price list for all products being

proposed. The term "published price list" is intended to mean that an office typed and/or copied

list will not qualify.

Pricing information to be submitted must include the following:

• Brand: the brand name of the products being proposed.

• Model No.: the model number of the product(s) being proposed.

• Description: a brief description of the product(s).

• Contract Purchase Price: the maximum price to be paid by state agencies and governing

authorities during the term of the contract.

• Discount: the percentage discount or range of discounts, off of the published price list, being

offered for the products listed.

2.4 Additional Information to be Included

In addition to answering each specification within this IFB, the Bidder must include complete

product and service information, including product pictorials and technical and/or descriptive

literature, relative to any product and/or service offered with the Bid. Information submitted

must be sufficiently detailed to substantiate that the products and/or services offered meet or

exceed specifications.

Bid samples or descriptive literature should not be submitted unless expressly requested herein.

Unsolicited bid samples or descriptive literature which are submitted at the Bidder's risk will not

be examined or tested and will not be deemed to vary any of the provisions of the IFB.

Further, any sample submitted will be returned only at Bidder's expense. When samples are

requested, it may be necessary that the sample be damaged or destroyed in the process of

evaluation, in which case neither the State nor UMMC must be responsible for reimbursement to

the Bidder.

3. CONFIDENTIAL AND/OR PROPRIETARY INFORMATION

Bidders should mark any and all pages of the proposal considered to be proprietary information which may

remain confidential in accordance with Miss. Code Ann. §§ 25-61-9 and 79-23-1 (1972, as amended).

Each page of the proposal that the Bidders considers trade secrets or confidential commercial or financial

information should be on a different color paper than non-confidential pages and can be marked in the

upper right-hand corner with the word “CONFIDENTIAL”. Failure to clearly identify trade secrets or

confidential commercial or financial information will result in that information being released subject to a

public records request.

Page 3 of 14

UMMC is a public agency of the State of Mississippi and is subject to the Mississippi Public Records Act,

Miss. Code Ann. § 25-61-1, et seq. If a public records request is made for any information provided to

UMMC regarding this IFB, UMMC must promptly notify Bidders of such request. UMMC must not be

liable to Bidders for disclosures of information required by court order or required by law. UMMC also is

subject to the provision of the Mississippi Accountability and Transparency Act of 2008, Miss Code Ann. §

27-104-151, et seq., and is required to provide public access to its financial information and expenditures

through the Institutions of Higher Learning Accountability and Transparency website.

B. SCOPE OF WORK

The University of Mississippi Medical Center is seeking one (1) vendor to provide an Primate Cage Washer

that meets the minimum requirements of this IFB. Bidders that do not meet these qualifications, in

judgment of UMMC, will be disqualified.

Bidder’s proposal should include a detailed discussion addressing specifications as listed below. If the

response to a specification is simply “acknowledge,” Bidder should also provide evidence or examples from

previous implementations of a similar nature. Bidder’s proposal must address in each response to

specifications regarding system requirements and/or functionality whether the proposed system meets the

specification in existing released version or if the particular feature is under development for the proposed

system.

There are specifications that are considered mandatory for this IFB. Bidder may not take exception to these

specifications. Failure to comply with mandatory requirements will result in invalidation of Bidder’s

proposal.

The specifications listed below are not exhaustive and any additional specification of the Bidder’s Primate

Cage Washer and services should be included in its proposal.

C. SPECIFICATIONS

1. Unit must be capable of heating water with steam OR electricity at any time. Mandatory

1.1. Building steam supply to be phased out in upcoming years.

1.1.1. Cage washer expected to be in service for 10-15 years.

1.2. Building steam supply has experienced pressure drops and failure in the past.

2. Equipment Dimensions and Placement as follows:

2.1. Both doors must be at the same level as the floor in the room. Mandatory

2.2. No ramps on entry or exit side of unit (safety concern for operators)

2.3. Must fit in existing pit. Mandatory

2.3.1. Existing pit is 93 inches long, 86 inches wide, 9.5 inches deep (replacing Steris Basil

4700 rack washer for reference)

3. Chemical pumps to be supplied by vendor

4. All final connections to be made by vendor or vendor’s sub-contractor

Page 4 of 14

5. Unit to be structurally capable of supporting and processing two (2) Carter II, one (1) over one (1)

primate cages, simultaneously.

6. Spare parts package to be included with purchase

7. One (1) year of service and support, to include preventive maintenance visits and related parts, to be

included.

8. All steam, condensate, and water supply lines to be insulated from building shut offs to machine

connection points.

9. All HVAC ductwork to be insulated

10. Any wash/pan racks specific to unit to be called out and pricing provided for consideration

11. Connections for cleaning/flushing Edstrom watering systems to be available in unit.

D. BASIS OF AWARD

The award of the Bid will be determined based on a two-step evaluation process as follows:

STEP 1 – VALIDATION

The first step will be to determine if the Bid is responsive and Bidder is responsible. To be

responsive, the proposal must properly address all specifications and information needed to

facilitate proper evaluation, including completion of the proposal form. Bids that are found not

to adhere to the specifications will be invalidated and rejected for evaluation.

STEP II – EVALUATION

The award of the Bid will be determined based on the lowest and best cost of the validated Bids

as stipulated on the proposal form. Cost must be determined as the total cost of the products

requested at the quantity requested herein.

E. AWARD OF BID

The IFB will be awarded to the Bidder whose Bid, based upon the evaluation criteria listed in the scope of

work of this request, is determined to be the most advantageous to UMMC and has been approved by the

Mississippi Department of Finance and Administration (DFA). UMMC will issue a Notice of Intent to

Award once the Bids have been evaluated.

F. INSTITUTIONAL OVERVIEW

UMMC is the state’s only academic health science center. The 164-acre campus located in Jackson,

Mississippi, includes seven health science schools: Medicine, Dentistry, Health Related Professions,

Population Health, Pharmacy, and Graduate Studies. The campus houses a large research center, a general

acute care teaching hospital, and three specialty teaching hospitals. UMMC is the only Level I trauma

center in the State of Mississippi and has a leading role in state wide emergency and disaster preparedness

efforts.

UMMC conducts business in an ethical manner and in accordance with state purchasing laws. Therefore,

please indicate clearly what you, as a Bidder, propose in response to this request and how it will benefit

UMMC.

Page 5 of 14

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Bid Solicitation for IFB#7080 Primate Cage Washer

Attachment Preview

See also