Modular SF6 Analyzer

TRANSMISSISON & DISTRIBUTION
REQUEST FOR INFORMATION
MODULAR SF6 ANALYZER
SPECIFICATION NO. PT26-0133F
Request for Information Specification No. PT26-0133F
Template Revised: 01/13/2023 Page 1 of 7

City of Tacoma
Transmission and Distribution
REQUEST FOR INFORMATION PT26-0133F
Modular SF6 Analyzer
Submittal Deadline: Tuesday, August 11, 2026
Submittals must be received by the City's Procurement and Payables Division by end of business day, August
11, 2026.
For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as
the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid
submittals. Include the specification number in the subject line of your email. Your submittal must be sent as
an attachment, links to your electronic submittal will not be accepted.
For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp
located at the lobby security desk, as the official time of receipt. Include the specification number on the
outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.
Submittal Delivery: Sealed submittals will be received as follows:
By Email: In Person:
sendbid@tacoma.gov Tacoma Public Utilities Administration Building North,
Maximum email size including attachments: 35 MB. Main Floor, Lobby Security Desk
Multiple emails may be sent for each submittal. 3628 South 35th Street
Tacoma, WA 98409
Note: Email may pass through multiple servers before arriving Monday - Friday 8:00 am to 4:30 pm
at its destination. Please allow sufficient time for email delivery
of submittals. Timely electronic delivery is at the risk of the
supplier.
Bid Opening: Submittals must be received by the City's Procurement and Payables Division prior to 11:00
a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesday's at 11:15 a.m. by a
purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities
Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the
main floor. They will also be held virtually Tuesday's at 11:15 a.m. Attend a Zoom meeting via this link or call 1
(253) 215 8782, using meeting ID # 884 0268 0573, passcode # 070737.
Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As
soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to
www.TacomaPurchasing.org.
If you believe your submittal was sent timely and was not read at bid opening, please contact
sendbid@tacoma.gov immediately.
Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and
obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org.
* Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates.
* Click here to see a list of vendors registered for this solicitation.
Pre-Proposal Meeting: A pre-proposal meeting will not be held.
Project Scope: Request for Information on Modular SF6 Analyzers
Estimate: N/A
Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with
State of Washington law.
Form No. SPEC-040C Revised: 06/03/2024

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of
the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be
made available in an alternate format by emailing the contact listed below in the Additional Information section.
Title VI Information:
"The City of Tacoma" in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42
U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin in consideration of award.
Additional Information: Requests for information regarding the specifications may be obtained by contacting
Aaron Bratton by email to abratton@Tacoma.gov
Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for
protests submitted prior to and after submittal deadline.
Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with
disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.
Form No. SPEC-040C Revised: 06/03/2024

Table of Contents
SUBMITTAL CHECK LIST ......................................................................................................... 4
1. INTRODUCTION ................................................................................................................ 5
2. PURPOSE .......................................................................................................................... 5
3. CALENDAR OF EVENTS ................................................................................................... 5
4. INQUIRIES ......................................................................................................................... 5
5. DISCLAIMER ...................................................................................................................... 5
6. QUALIFYING REQUIREMENTS ......................................................................................... 6
7. CONTENT TO BE SUBMITTED ......................................................................................... 6
8. ENVIRONMENTALLY PREFERABLE PROCUREMENT .................................................... 6
9. EQUITY IN CONTRACTING ............................................................................................... 7
10. STANDARD TERMS AND CONDITIONS ....................................................................... 7
11. ADDENDUMS ................................................................................................................ 7
Request for Information Specification No. PT26-0133F
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SUBMITTAL CHECK LIST
This checklist identifies items to be included with your submittal. Any submittal received without
these required items may be deemed non-responsive and not be considered for award.
Submittals must be received by the City of Tacoma Purchasing Division by the date and time
specified in the Request for Information page.
The following items make up your submittal package:
Letter of Interest
Documentation providing information listed in Section 7
Request for Information Specification No. PT26-0133F
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1. INTRODUCTION
The City of Tacoma (City) / Tacoma Public Utilities (TPU) is soliciting information for a Modular
SF6 Gas Analyzer
2. PURPOSE
The City of Tacoma (City) / Tacoma Public Utilities (TPU) is issuing this Request for Information
(Solicitation) to gather information to allow for a potential one-time purchase of the analyzer.
3. CALENDAR OF EVENTS
This is a tentative schedule only and may be altered at the sole discretion of the City.
The anticipated schedule of events concerning this Solicitation is as follows:
Question Deadline: 7/30/2026
Questions and Answers Posted: 8/6/2026
Submittal Due Date: 8/11/2026
4. INQUIRIES
Please use the Ariba Event Messages tab to submit questions concerning this solicitation.
4.1 Questions marked confidential will not be answered or included.
4.2 The City reserves the discretion to group similar questions to provide a single answer or
not to respond when the requested information is confidential.
4.3 The answers are not typically considered an addendum.
4.4 The City will not be responsible for unsuccessful submittal of questions.
4.5 Written answers to questions will be posted in the event approximately one week after
the question deadline.
5. DISCLAIMER
The City is not liable for any costs incurred by the Respondent for the preparation of materials
or a submittal submitted in response to this RFI, for conducting any presentations to the City, or
any other activities related to responding to this RFI, or related to the contract negotiation
process.
Please note that this Request for Information is not a Request for Bids (RFB) or a Request for
Proposals (RFP), and there is no guarantee that either a RFB or RFP will be issued. A
Respondent's decision to respond, or not to respond, to this Solicitation will NOT be a factor in
evaluating any later RFB or RFP.
Request for Information Specification No. PT26-0133F
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While the intent of this Solicitation is to help identify vendors who meet various requirements for
a competitive solicitation, there is no guarantee that any specific information presented by any
Respondent will ultimately be included in any future solicitation issued by the City.
Each Respondent shall bear all expenses incurred by the preparation and presentation of its
Solicitation response. The City will therefore reject any claim made against them in this matter,
regardless of the results of the subsequent processes, if any.
6. QUALIFYING REQUIREMENTS
6.1 Equipment Requirements: The unit must be emission free with the ability to test SF6,
H2O (moisture) and SO2 and include a pump back feature. The City is looking for a unit
that is ruggedized and able to be taken into the field in various weather conditions.
7. CONTENT TO BE SUBMITTED
7.1 Products and Services Provided
A. Describe the SF6 Gas Analyzer provided by your firm.
Describe what ability your company has to allow for Tacoma to test or observe your
equipment in use. Onsite Demonstrations, Supervised/Unsupervised equipment testing,
equipment loaning.
B. Describe the calibration process and frequency.
C. Provide a list of standard equipment included and optional additions
7.2 Pricing Information
Please provide as much general information as possible about your firm's pricing and
fee structure.
8. ENVIRONMENTALLY PREFERABLE PROCUREMENT
In accordance with the City's Sustainable Procurement Policy and Climate Action Plan, it is the
policy of the City of Tacoma to encourage the use of products or services that help to minimize
the environmental and human health impacts of City Operations. Respondents are encouraged
to incorporate environmentally preferable products or services that have a lesser or reduced
effect on human health and the environment when compared with competing products or
services that serve the same purpose. This comparison may consider raw materials acquisition,
products, manufacturing, packaging, distribution reuse, operation, maintenance or disposal of
the product or service.
The City of Tacoma encourages the use of sustainability practices and desires any awarded
contractor(s) to assist in efforts to address such factors when feasible for:
* Durability, reusability, or refillable
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* Pollutant releases, especially persistent bioaccumulative toxins (PBTs), low volatile
organic compounds (VOCs), and air quality and stormwater impacts
* Toxicity of products used
* Greenhouse gas emissions, including transportation of products and services, and
embodied carbon
* Recycled content
* Energy and water resource efficiency
9. EQUITY IN CONTRACTING
The City of Tacoma is committed to encouraging firms certified through the Washington State
Office of Minority and Women's Business Enterprise to participate in City contracting
opportunities. See the TMC 1.07 Equity in Contracting Policy at the City's
Equity in Contracting Program website.
10. STANDARD TERMS AND CONDITIONS
City of Tacoma Standard Terms and Conditions apply.
11. ADDENDUMS
In the event it becomes necessary to revise any part of this Solicitation, an addendum will be
issued through the event in Ariba.
Request for Information Specification No. PT26-0133F
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