Janitorial Services for Harbor Facilities
| Location: | Washington |
|---|---|
| Posted: | Dec 11, 2025 |
| Due: | Dec 31, 2025 |
| Agency: | Port of Bellingham |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | MESS 25-6 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
MESS 25-6
|
| Bid Title: |
Janitorial Services for Harbor Facilities
|
| Category: | Materials, Equipment, Supplies & Services |
| Status: | Open |
|
Attachment Preview
Squalicum and Blaine Harbors
Request for Proposal
Janitorial Services for Harbor Facilities
Page 1 of 67
Table of Contents
Section 1: Notice of RFP............................................................................ 4
Section 2: Introduction ............................................................................. 5
Section 3: Service Provider’s Checklist....................................................... 5
Section 4: Service Locations & Facilities .................................................... 6
Section 5: General Conditions ................................................................... 8
5.1 General Scope of Work ....................................................... 8
5.2 Agreement Term ................................................................. 8
5.3 Responsibility Criteria......................................................... 8
5.4 Licensing and Fees ............................................................. 10
5.5 Prevailing Wage .................................................................. 11
5.6 Insurance .......................................................................... 11
5.7 Taxes ................................................................................. 13
5.8 Payment ............................................................................ 13
5.9 No Additional Charges ........................................................ 13
5.10 Price Adjustments ............................................................. 13
5.11 Statues, Laws, Codes, and Regulations .............................. 14
5.12 Examination of Site and Conditions .................................... 14
5.13 Employees of Service Providers.......................................... 14
5.14 Conflict of Interest ............................................................ 15
5.15 Protection of Work Site ...................................................... 15
5.16 Inspection of Work ............................................................ 15
5.17 Deficient Work .................................................................. 15
5.18 Warranty........................................................................... 15
5.19 Assignment of Agreement.................................................. 15
5.20 Equal Employment Opportunity ......................................... 16
5.21 Proposals ......................................................................... 16
5.22 Bid Bond........................................................................... 16
5.23 Non-Collusion Affidavit ..................................................... 17
5.24 Addenda to General Conditions ......................................... 17
5.25 Debarment/Suspension Compliance ................................ 17
5.26 No RFP Opening .............................................................. 17
Page 2 of 67
5.27 Proposal Form ................................................................. 18
5.28 Agreement Terms and Conditions ..................................... 18
5.29 Negotiations.................................................................... 18
5.30 Cost of Preparing Proposal ............................................... 18
5.31 Selection Criteria ............................................................. 18
5.32 Award and Execution ....................................................... 19
Section 6: Response Criteria ..................................................................... 20
Section 7: Special Provisions..................................................................... 21
Section 8: Scope of Work .......................................................................... 23
8.1 Technical Specifications................................................... 23
8.2 Quality Standards of Performance .................................... 24
Section 9: Facility Inspection .................................................................... 32
9.1 General Standard............................................................. 32
9.2 Inadequate Services ........................................................ 32
9.3 Inspection Checklist ........................................................ 32-36
Section 10: Performance Specifications Location IDs ................................... 37
10.1 Blaine Performance Specification Codes ........................... 37
10.2 Squalicum Performance Specification Codes .................... 37
Blaine Performance Specification/Frequencies........................... 38
Squalicum Performance Specification/Frequencies .................... 48
Attachment A: Price Proposal Form............................................................. 59
Attachment B: Bid Bond ............................................................................. 61
Bid Deposit ......................................................................... 62
Attachment C: Non-Collusion Affidavit Statement........................................ 63
Attachment D: Garbage/Recycling Locations ............................................... 64
Page 3 of 67
1. Notice of RFP
Notice is hereby given that proposals for the Port of Bellingham’s Blaine & Squalicum Harbors
Janitorial Services will be received at the Squalicum Harbor Office, 722 Coho Way, Bellingham,
WA 98225 until 2pm, December 31, 2025. Proposals received after the specified time and date
will not be considered. All submitted proposals must include four (4) original hard copies plus
one (1) digital copy.
The scope of work involves janitorial services at Blaine & Squalicum Harbors, for the two-year
period February 1, 2026 through January 31, 2028. This work is subject to prevailing wage rates
as required on all public janitorial services.
A MANDATORY pre-proposal meeting is scheduled for 10am on December 17, 2025, which
includes both facilities, Blaine and Squalicum Harbors. Service providers interested in site
walk-throughs need to RSVP by emailing, Pam Taft, Marinas Project Manager at:
pamt@portofbellingham.com. Service Providers shall meet at the Squalicum Harbor Office
located at: 722 Coho Way, Bellingham WA.
Specifications (including RFP scoring) are contained in this RFP. The Port of Bellingham
reserves the right to reject any or all proposals and to waive any irregularities or informalities.
All proposals submitted shall be considered valid offers for a period of sixty (60) days from the
date of the proposal date. All proposals become the property of the Port of Bellingham and are
subject to public disclosure laws per RCW 42.56.
Notice to be published:
December 11, 2025
Page 4 of 67
2. Introduction
Blaine and Squalicum Harbors are the Port of Bellingham’s two marinas located in Blaine, WA
and Bellingham WA. Squalicum Harbor is full-service marina on the northern shores of
Bellingham Bay in the City of Bellingham. It is home to approximately 1400 commercial and
recreation boats including a large charter boat fleet. The support facilities include: six restroom
facilities, four shower facilities and three laundry facilities that are used by the moorage
customers only.
Blaine Harbor is a full-service marina located minutes from the Canadian border on I-5. It is
home to approximately 600 commercial and recreation boats. Support facilities include: three
restrooms, four showers, and one laundry facility. The public boat launch has a restroom
facility that is open seasonally.
This RFP is for the janitorial services for the harbor offices and the moorage support facilities
including a meeting and event facility at each location.
3. Service Provider’s Checklist
The following forms must be completed in full by the Service Provider and submitted as part of
the proposal package; failure to do so may result in the proposal being rejected as not
responsive.
____1. RESPONSES TO ‘RESPONSIBILITY CRITERIA’ – General Conditions #5.3(a-d)
Experience and Past Performance, Management Plan, Quality Control Plan, and
References.
_____2. PRICE PROPOSAL FORM - (ATTACHMENT A)– This does not suggest that lowest bid will
be awarded.
_____3. FORM OF BID BOND – (ATTACHMENT B)- Surety Bond OR Cashier’s/Certified Check
_____4. NON-COLLUSION AFFIDAVIT – (ATTACHMENT C) – Must be Notarized.
The following forms shall be executed and submitted within ten (10) business days after notice
of award.
_____1. AGREEMENT – To be executed by the Successful Service Provider.
_____2. CERTIFICATE OF INSURANCE – Form to be furnished by Service Provider’s Insurance
Company and submitted with Service Provider executed Agreements.
____3. STATEMENT OF INTENT TO PAY PREVAILING WAGE – To be filed before the work
begins by all contractors providing labor to fulfill the specifications as contained in the
Scope of Work.
_____4. LIST OF SUBCONTRACTORS – To be submitted by Service Provider with executed
Agreement.
Page 5 of 67
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