BID REQUEST
#2026-005
2026 Pavement Markings for the City of Derby
Jan 26, 2026
The City of Derby, Kansas (hereinafter referred to as the “City”) invites bids from vendors for Pavement Marking
within the city limits of Derby, Kansas. Please carefully review this document. If you are interested in making a
proposal consistent with the conditions, instructions, requirements, and specifications as contained herein, submit
one copy of the Bid Form together with a comprehensive proposal in a sealed envelope. The outside of the envelope
should be clearly marked with the Proposer’s name and address and identified as “2026 Pavement Markings”. The
sealed envelope should be addressed as follows:
Derby City Clerk
Attn: 2026 Pavement Markings
611 N. Mulberry Road, Suite 300
Derby, KS 67037
Bid #2026-005
Bid Posted:
Technical Questions and Addendum:
Bids Due and Opening:
Council Action Anticipated:
Thursday, January 29, 2026
Thursday, February 12, 2026, at 5:00 P.M.
Thursday, February 19, 2026, at 2:00 P.M.
Tuesday, March 10, 2026
All bids must be valid for ninety (90) days.
The City of Derby reserves the right to reject any or all bids.
The pavement markings shall meet the minimum specifications attached. Bidder shall verify compliance with the
attached specifications by so denoting next to each item. All traffic control shall be in accordance with the latest
edition of the manual on Uniform Traffic Control Devices (MUTCD).
If submitted by mail, the sealed envelope containing the proposal must be enclosed in another envelope addressed to
the City Clerk, 611 N. Mulberry, Suite 300, Derby, Kansas 67037.
It is the sole responsibility of the bidder to see that its response and the appropriate documents are delivered on time.
Any response received after the scheduled closing time for receiving proposals will be returned to the proposer
unopened and will not be considered. It is the responsibility of the contractor to check Derby’s website for
information and updates. The results will be tabulated and posted to the City of Derby website at.
https://www.derbyks.gov
Proposed pricing for services may be disclosed at a public meeting to receive and to file responses of this solicitation
at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be
considered proprietary and will not be divulged during the proposal review process unless otherwise required by law.
Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well
as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to
acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability
to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless
otherwise required by law.
George Brown
Street Superintendent
GENERAL INFORMATION
This request is for Pavement Markings in the city limits of Derby, Kansas to replace pavement markings on Streets
within the city, as well as multiple crosswalks. It is the intent of these specifications do describe Pavement
Markings that are capable to accommodate the needs of the City.
Questions regarding this document must be submitted in writing to George Brown, Street Superintendent, at
georgebrown@derbyks.gov, or to Mathew Rutledge, Senior Sign and Signal Technician, at
mattrutledge@derbyks.gov.
INSTRUCTION TO BIDDERS
Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be
entered into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No
electronic, verbal, facsimile or telephone bid will be accepted.
Examination of Bid Documents. The Bid Documents consist of this Request for Bid, each document listed on the
table of contents of the Request for Bid, and any addenda which may be issued. Submission of a bid shall constitute
bidder’s acknowledgment upon which the City may rely that bidder has thoroughly examined and is familiar with the
Bid Documents. No claim for additional compensation will be allowed beyond that stated in the bidder’s submitted
Bid Form. Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no way
relieve the bidder from any obligations with respect to this bid.
Conformance to Bid Requirements. All requested attachments shall be submitted with the completed bid form and
in the designated format. Bids shall conform to the requirements of this Request for Bid. Failure to comply with all
requirements of this Request for Bid may result in bid rejection.
Interpretation of Bid Documents and Addenda. Should a bidder discover conflicts or ambiguity in the Bid
Documents that require a decision or explanation, bidder may request an interpretation. Such a request shall be made
in writing and delivered to the buyer identified on the cover page of this Request for Bid no later than five (5) calendar
days before the deadline for receipt of bids. Every interpretation made to bidders will be in the form of an Addendum
issued by the City. Addenda, if issued, will be sent as promptly as possible to all parties that have been issued Bid
Documents. Bidders shall acknowledge the receipt of Addenda on the Bid Form.
Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form,
together with any required attachments or explanatory materials, prior to the time and date set for receiving bids as
stated on the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a
sealed envelope clearly marked with the applicable bid number addressed to:
City Clerk
City of Derby
Attn: 2026 Pavement Markings
611 Mulberry Suite 300
Derby, Kansas 67037
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Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission deadline.
Bids modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected information prior to
the bid submission deadline. There will be no extensions for bid modification beyond the bid submission deadline.
No bids may be modified after the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of
bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of
bid opening.
Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance
of a bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful
bidder agrees to abide by the specifications, requirements, terms and conditions contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is
acceptable to the City. Special Provisions within the contract may allow for the addition of attachments, amendments,
and special conditions that may be negotiated by the successful bidder and the City. Contract documents will consist
of this bid invitation, its attachment(s) and addenda, if any; the successful bidder’s completed and signed Bid Form;
and a Purchase Order/Contract issued by the City. In the absence of any language to the contrary in the executed
Purchase Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document
in questions of compliance with the specifications for this bid.
Reservations. The City reserves the right to:
1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to
the deadline for receipt of bids;
2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in
conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid
Form which are not in accordance with the Bid Documents;
3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible;
4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to submit
cost or pricing data to assist in determining if the price is reasonable;
5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is
not responsible;
6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount
or give the bidder an advantage over others;
7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer identified on the
cover page of this bid invitation, it offers equal or greater functionality than the specified product, even
though it may not comply with bid specifications in every detail;
8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in
groups, or in phases, according to specifications.
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MANDATORY REQUIREMENTS
The City of Derby is interested in bids that will provide quality services at competitive rates. The proposals will be
evaluated on experience, quality, price, and turnaround time.
SECTION 1 – REQUIREMENTS
The timing of the striping will be completed by August 2026
• Thermoplastic: With a minimum thickness of 90 mil and within a temperature range of 400 to 440 degrees
Fahrenheit.
• Apply glass beads (double drop system or blended bead) to the thermoplastic at the gradation and bead
drop rate recommended by the manufacturer.
• Grind all existing stripes and arrows (Thermoplastic/MMA) and clean area before new stripes can be
applied.
• A Primer will be applied before the Thermoplastic
• Crosswalks: Will be 24” x 10’ with a 48” space between, stop bars are 24” from edge of roadway to center
line.
• Vendor must provide all traffic control in accordance with the MUTCD.
• Apply glass beads recommended by the manufacturer.
• MMA may be substituted for thermo plastic provided the cost is the same.
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Estimated linear feet of markings and location:
Thermoplastic/MMA:
Rock Rd. (Patriot to Meadowlark)
- 1000 LF 24” Crosswalks (4 on concrete)
- 278 LF 24” Stop Bars
- 4,783 LF 12” Double Yellow Center Line
- 1,732 LF 6” White Lane Line
- 11,811 LF 6” White Skip Lines
- Arrows 71
Commerce St.
- 240 LF Stop Bar
- 60 LF 6” White Lane Line
- 378 LF 12” Double Yellow Center Line
- Arrows 4
Madison Ave. (West of K-15.)
- 125 LF 24” Stop Bars
- 20 LF 6” White Lane Lines
- 567 LF 12” Double Yellow Line
- 3 Arrows
Water St. (Madison to Kay st)
- 85 LF 24” Stop Bars
- 2,224 LF 12” Double Yellow Center Lines
Kay St. (Water to K-15)
- 146 LF 24” Stop Bars
- 2 Arrows
- 496 LF 12” Double Yellow Line
Tall Tree Roundabout (Roundabout with West to Woodlawn)
- 590 LF 24” Crosswalk
- 392 LF 24” Stop Bars
- 216 LF 6” White lane line
English St. (Woodlawn crosswalks to Lakeview)
- 610 LF 24” Crosswalk
- 200 LF 24” Stop Bar
Riverview Ave.
- 90 LF 24” Crosswalk
- 40 LF 24” Stop bar
Crestway Ave. (Woodlawn to Margurite)
- 310 LF 24” Crosswalks (on concrete)
- 80 LF 24” Stop bar
Woodlawn & James Intersection (Inc James & Margurite)
- 240 LF 24” Crosswalk
- 40 LF 24” Stop Bar
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
