Sidewalk Trip Hazard Shaving Repair
| Location: | Kansas |
|---|---|
| Posted: | Jan 29, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | City of Derby |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-006 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-006
|
| Bid Title: |
Sidewalk Trip Hazard Shaving Repair
|
| Category: | Street Improvements |
| Status: | Open |
|
Attachment Preview
CITY OF DERBY
REQUEST FOR BID
Sidewalk Trip Hazard Shaving Repair
Bid Number 2026-006
Sealed bids for 2026 Sidewalk Trip Hazard Shaving and Repair will be received by the City of Derby,
Kansas 67037. until 2:00 P.M., Thursday, February 19, 2026.
The bid must be submitted in a sealed envelope, addressed to the City Clerk of the City of Derby, Kansas.
Each sealed envelope containing a bid must be plainly marked on the outside of the envelope as 2026
Sidewalk Trip Hazard Shaving and Repair and sent to the City Clerk, 611 N Mulberry, Derby, KS 67037.
All bids must be good for ninety (90) days.
Bid Posted:
Technical Questions and Addendum:
Bids Due and Opening:
Council Action Anticipated:
Thursday, January 29, 2026
Thursday, February 12, 2026, at 5:00 P.M.
Thursday, February 19, 2026, at 2:00 P.M.
Tuesday, March 10, 2026
The City of Derby, with or without cause, may reject any or all bids.
Each bidder shall specify an estimated schedule for the performance of services, not to exceed ninety
(90) days after receipt of the purchase order. Questions regarding this bid request must be made in
writing and directed to tomkeil at tomkeil@derbyks.gov.
Tom Keil
Assistant Director of Public Works
GENERAL INFORMATION
This bid request is for sidewalk trip hazard shaving and repair that meets the specifications listed. There shall be no
deviations from the specifications or the intent of the specifications, except which are listed and which are expressly
approved as part of the bid acceptance. The City reserves the absolute right in its obligation to the public, to accept the
best bid to serve the public interest.
INSTRUCTIONS TO BIDDERS
Preparation of Bid. Bid shall be made on the Bid Form included in this request for Bids. Bid information shall be
entered into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder. No
electronic, verbal, facsimile or telephone bid will be accepted.
Examination of Bid Documents. The Bid Documents consist of this Request for Bid, and any addenda which may be
issued. Submission of a bid shall constitute bidder’s acknowledgment upon which the City may rely that bidder has
thoroughly examined and is familiar with the Bid Documents. No claim for additional compensation will be allowed
beyond that stated in the bidder’s submitted Bid Form. Neglect or failure of the bidder to receive or examine all or part
of the Bid Document shall in no way relieve the bidder from any obligations with respect to this bid.
Conformance to Bid Requirements. Bids shall conform to the requirements of this Request for Bid. Failure to comply
with all requirements of this Request for Bid may result in bid rejection.
Submission of Bid. Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form, together
with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on
the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed
envelope clearly marked with the applicable bid number addressed to:
City Clerk
City of Derby
Attn: 2026 Sidewalk Trip Hazard Shaving Repair
611 Mulberry
Derby, Kansas 67037
Bid Number 2026-006
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Modification or Withdrawal of Bids. Bids may be modified or withdrawn prior to the bid submission deadline. Bids
modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected information prior to the bid
submission deadline. There will be no extensions for bid modification beyond the bid submission deadline.
Late Bids. Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids
shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.
Bid to Remain Open. The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of bid
opening.
Contract Award. Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a
bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful bidder
agrees to abide by the specifications, requirements, terms, and conditions contained in the Contract Documents.
Contract Documents. The successful bidder will be required to enter into a Purchase Order/Contract that is acceptable
to the City. Special Provisions within the contract may allow for the addition of attachments, amendments, and special
conditions that may be negotiated by the successful bidder and the City. Contract documents will consist of this bid
invitation, its attachment(s) and addenda, if any; the successful bidders completed and signed Bid Form; and a Purchase
Order/Contract issued by the City. In the absence of any language to the contrary in the executed Purchase
Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document in questions
of compliance with the specifications for this bid.
Reservations. The City reserves the right to:
• Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the
deadline for receipt of bids;
• Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in
conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid
Form which are not in accordance with the Bid Documents;
• Make any investigations deemed necessary to determine if a bidder is responsive and responsible;
• In the event only one bid is received in response to this bid invitation, require the sole bidder to submit cost or
pricing data to assist in determining if the price is reasonable;
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• Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is not
responsible;
• Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount or
give the bidder an advantage over others;
• Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in
groups, or in phases, according to specifications.
Scope:
• Trip Hazard: A trip hazard is defined as a vertical displacement between adjacent sidewalk panels that measure
+0.25 inches or greater
• Contractor will be responsible for providing all necessary labor, equipment, and materials to permanently
remove sidewalk trip hazards.
• Contractor will provide dust control, traffic control, cleanup, and disposal of materials to ensure the effective
completion of repairs.
• All trip hazards must be eliminated across the entire width of each affected sidewalk joint, resulting in zero
differential between adjacent slabs. Repairs must address hazards measuring between +0.25 inches and 1.5
inches, with the finished slope not exceeding a maximum of 1:12.
• Use of grinding, pulverization, or fill materials is not permitted. Contractors are required to use dry dust
abatement systems, as water-based slurry systems are prohibited.
• Itemized invoices must be submitted. These invoices must include the measurements, the width of the repair,
the physical location of the hazard, photos of each repair, and the unit cost for the work performed. Data
portability should be in the form of KML files or equivalent.
Repair method will not damage homeowner’s driveway panels when hazards repairs on adjacent panels are
performed. The Contractor shall be responsible for all repairs resulting from their work.
• Repair method must not cause any damage to landscape, retaining walls, curbs, sprinkler heads, utility covers or
other objects adjacent to sidewalks. Contractor will be responsible for any and all repairs.
• All debris will completely and immediately be cleaned up after each hazard is repaired. All costs incurred for
disposal of waste materials shall be included in unit cost and not paid for separately.
• The Contractor shall provide the Street Superintendent with a daily summary of work completed.
• The Contractor shall identify any sidewalks they are unable to shave and provide written notice of such locations
to the City of Derby.
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Project Location:
• Addendum 1 – Map of identified sidewalk locations for shaving and repair, attached hereto and incorporated by
reference.
• Addendum 2 – List of streets, attached with corresponding sidewalks identified for the project, attached hereto
and incorporated by reference.
• The locations listed in Exhibit A represent areas identified by the City of Derby as requiring corrective action;
however, quantities and exact extents of work at each location may vary based on sidewalk conditions.
General Requirements:
• Daylight hours for the purpose of these specifications are defined as the period one-half hour after
sunrise to one-half hour before sunset. The contractor will provide the schedule for work.
• Performance of work on Saturdays is optional with the Contractor.
• If required, the Contractor shall be responsible for all traffic control for the work required and follow the
standard set forth in the MUTCD manual.
Payment:
• Payment shall be made in full to the Contractor upon completion of the project and final inspection by the City of
Derby.
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