Special Procurement - Fire Dept Electronic Reporting and Inventory

Location:	Oregon
Posted:	Jan 29, 2026
Due:	Feb 5, 2026
Agency:	City of Albany
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D
Publication URL:	To access bid details, please log in.

Special Procurement - Fire Dept Electronic Reporting and Inventory ACTIVE
Due: 5:00 p.m., February 5, 2026

Documents

It is imperative to follow the procedures as outlined in the documents posted here or your submission may be non-responsive.

For questions, contact:

FINANCE

333 Broadalbin Street SW, PO Box 490, Albany, Oregon 97321-0144 | PHONE 541-917-7500

PUBLIC NOTICE

SPECIAL PROCUREMENT

Notice is hereby given that the City of Albany Fire Department (AFD) intends to enter into a contract with

ESO Solutions, Inc., a provider of software solutions for fire and EMS agencies, under an exemption from

competitive bidding and special procurement procedures. A written request for approval and award of the

proposed special procurement was presented to the local Contract Review Board at the Wednesday, January 28,

2026, 6:00 p.m., City Council meeting. The procurement was approved by Resolution No. 7482.

Written findings indicate that ESO has been providing records management software to AFD since 2012,

including electronic patient care records, fire incident response reporting, and a third-party staffing integration

that allows the Department’s staffing program to interface with the records management system. The proposed

contract maintains the existing scope of work and adds an inventory module to track controlled substances in

compliance with FDA requirements, as well as medical supply inventory. The contract also adds an iOS module

that enables use of the records management system on iOS devices through an application-based platform with

offline functionality. This exemption is necessary to secure software solutions required to maintain continuity of

services, meet current operational needs, comply with regulatory requirements, and modernize contract terms.

By adopting this special procurement, the City will maintain continuity of software services and operational

efficiency. This procurement will not encourage favoritism nor substantially diminish competition. ESO is the

current provider of compatible software services, and no other local vendor can provide the same integrated

solution. The procurement is reasonably expected to result in substantial cost savings and represents the most

effective way to meet the City’s needs while safeguarding service quality and public funds.

The purpose of this notice is to inform the public and provide an opportunity for interested persons to submit

written comments within seven calendar days of the date of this notice. Written protests shall provide a detailed

statement of the legal and factual grounds for the protest, a description of the harm to the Affected Person, and

the relief requested.

Protests must be submitted to Diane Murzynski, Contracts & Procurement Officer, in the Finance Department

of the City of Albany, no later than 5:00 p.m. on February 5, 2026. Late protests will not be considered.

Protests may be submitted by email to procurement@albanyoregon.gov.

This notice is given in accordance with Albany Municipal Code, Section 2.66.060(11), Oregon Revised Statutes

(ORS), 279B.085, and Oregon Administrative Rules (OAR), 137-047-0285.

DATED THIS 29TH DAY OF JANUARY 2026.

Diane M. Murzynski, NIGP-CPP, CPPO, CPPB

Contracts & Procurement Officer

PUBLISH: City Website, Thursday, January 29, 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.