Project No. 2026-204 Advanced Wastewater Treatment Facility (AWTF) Truck Scale Replacement

Project Description: Sealed bids will be received online by Capital Region Water in the PennBid Procurement Portal https://pennbid.bonfirehub.com/ for Goods and/or Work for PROJECT NUMBER 2026 – 204 – Truck Scale Replacement, until Friday, July 31, 2025, at 12:00 p.m., and, thereafter, bids will be opened online. Any bid received after said date and time will not be opened. This project will take place at the Advanced Wastewater Treatment Facility (AWTF), 1662 S. Cameron Street, Harrisburg, PA 17104. A complete proposal packet may be obtained online, at no cost, at https://pennbid.bonfirehub.com/.
Capital Region Water intends to award a contract to the overall lowest responsible and responsive bidder as determined by Capital Region Water’s Board of Directors in the best interest of Capital Region Water.
Performance Bonds and Payment Bonds are required for this bid in accordance with the contract documents. Bid Bonds are not required.
Introduction
Formed in late 2013, CRW is the municipal authority that owns, improves, maintains, operates and serves as the primary steward of the greater Harrisburg area’s water, wastewater, and stormwater infrastructure systems from “raindrop to river” encompassing the City of Harrisburg and portions of surrounding municipalities including Penbrook, Paxtang and Steelton Boroughs and Susquehanna, Swatara and Lower Paxton Townships. CRW operates as a community-focused, fiscally responsible entity governed by a Board of Directors.
Background
The existing truck scale located at the AWTF is a 40-year-old, 60’ concrete decked scale. The scale is starting to show extensive wear and is nearly reaching the end of its useful life. It is the intent of CRW to have the existing scale demolished, removed and replaced with a 40’ x 11’ concrete platform deck scale functionally equivalent as incorporated into the site design.
which have the same or substantially the same external appearance, base functions and internal components. In addition to replacing the existing 60’ truck scale with a 40’ truck scale, site improvements to stormwater around the scale, maintenance of truck traffic and ease of scale calibration shall be addressed.
Mandatory Pre-Bid Meeting and Onsite Inspection/Evaluation
A mandatory Pre-Bid Meeting and Onsite Inspection/Evaluation at the truck scale area is scheduled for all interested parties on July 8, 2026, at 10:30 a.m. at the following Capital Region Water location. Potential bidders attending will be required to register upon arrival. There is no requirement to register prior to this date. Upon entry through the gate, proceed 500 feet to the truck scale area on the right and park in the area(s) designated by CRW staff.
Advanced Wastewater Treatment Facility (AWTF)
Location: Truck Scale Area
1662 S. Cameron Street
Harrisburg, PA 17104
Following the Mandatory Pre-Bid Meeting and Onsite Inspection/Evaluation, all questions and/or inquiries shall be submitted online in the PennBid Procurement Portal https://pennbid.bonfirehub.com/ “Messages” Section, “Public Q&A” tab. Questions shall be answered publicly in the PennBid Procurement Portal. CRW assumes no responsibility for oral instructions.
Schedule for Proposal Process
Task Deadline Date/Time
RFP Issued June 29, 2026
Mandatory Pre-Bid Meeting / Onsite Inspection/Evaluation July 8, 2026, 10:30 a.m. ET
Questions/Clarification Requests Due to CRW July 13, 2026, 12:00 p.m. ET
Requests for substitutions, or for “or Equal” goods July 13, 2026, 12:00 p.m. ET
Addenda Issued (if required) July 17, 2026, 12:00 p.m. ET
Proposals Due July 31, 2026, 12:00 p.m. ET
Selection of firm if awarded and Award Letter (estimated) August 27, 2026*
Selection of Firm (if awarded) shall be on/about August 27, 2026, or following the next duly convened Board meeting of Capital Region Water.*
Schedule is subject to change at the discretion of Capital Region Water.
It is the policy of Capital Region Water to ensure that Small Business Enterprises (SBEs) have an equal opportunity to receive, compete, and participate in all contracts. All efforts are made to ensure nondiscrimination in the solicitation, award, and administration of such contracts. This same intent to ensure nondiscrimination in solicitation and award applies to professional service contracts.