ODRC ? Rigging and Moving Services for 2 Industrial Plastic Bag Machines - OPI LoCI Bag Shop -ITB DRC260127
| Location: | Ohio |
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| Posted: | Feb 25, 2026 |
| Due: | Mar 13, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000037138 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000037138 |
| Solicitation Name: | ODRC – Rigging and Moving Services for 2 Industrial Plastic Bag Machines - OPI LoCI Bag Shop -ITB DRC260127 |
| Original Begin Date: | 2/25/2026 7:10:23 AM |
| Begin Date: | 2/25/2026 7:10:23 AM |
| End Date: | 3/13/2026 12:00:00 PM |
| Inquiry End Date: | 3/10/2026 12:00:00 PM |
| Commodity: | Rigging services |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DRC100000 OPERATION SUPPORT CENTER DRCMAD
DRC-Dept of Rehab & Corrections |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000037138
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Solicitation Name
ODRC – Rigging and Moving Services for 2 Industrial Plastic Bag Machines - OPI LoCI Bag Shop -ITB DRC260127
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/25/2026 7:10:23 AM (ET)
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Amendment?
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End Date
3/13/2026 12:00:00 PM (ET)
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Inquiry End Date
3/10/2026 12:00:00 PM
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Summary
OPI is seeking bids to perform rigging and moving services for 2 industrial plastic bag machines from the OPI Distribution Center to the OPI Plastic Bag Shop. Both locations are on the campus of the London Correctional Institution. |
Predecessor Contract
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Process
All bidders must attend the mandatory site visit, currently scheduled for Wednesday, March 4, 2026 at 1:00 PM. at the OPI Distribution Center located at 2210 Old Springfield Rd., London OH 43140. Both the origin location and the destnation location will be reviewed during this site visit. Please contact Rolland Jewell at 614-286-9417 by 1:00 PM on Tuesday, March 3, 2026 to coordinate the required gate pass.
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Ship To
P003157 DRC OPI LOCI BRUSH & MOP DRC OPI LOCI Brush & Mop London
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1 Record(s)
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Solicitation Documents
6 Record(s)
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Attachment Preview
INVITATION TO BID
DRC260127
The Ohio Department of Rehabilitation and Correction, is requesting proposals for:
ODRC – Rigging and Moving Services for 2 Industrial Plastic Bag Machines - OPI
LoCI Bag Shop
Please see OhioBuys Sourcing Project SRC0000037125 for all applicable dates and times.
No proposals will be accepted after the OhioBuys sourcing project closing time and date.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Learner Guide
https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-
LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q
EVzArAN9EzaVdQ%3d%3d
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the
question has been answered.
Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview
and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt,
excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry
end date.
PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids for
industrial machinery rigging and moving services and this ITB is the result of that request. If a suitable offer is made in
response to this ITB, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the
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selected Offeror (the Contractor) perform all or part of the Project (the Work). This ITB provides details on what is
required to submit a bid for the Work, how the State will evaluate the Bids, and what will be required of the Contractor in
performing the Work.
This ITB also gives the estimated dates for the various events in the submission process, selection process, and
performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them
as they currently stand.
Once awarded, the term of the Contract will be from the award date through June 30, 2027. Any further renewals will be
by mutual agreement between the Contractor and ODRC for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed four (4) years and are subject to and are contingent upon the
discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium. ODRC
may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the
Agency.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of
the Project may result in ODRC refusing to consider the Proposal of the Offeror.
BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494,
with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28
state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level
of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC
is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.
The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One
team-one purpose (3) Civility towards all and
(4) Hope is job one.
Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's
Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of
the Department's affairs and is its chief administrative officer.
Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Plastic Bag
Shop, operating out of the London Correctional Institution (LoCI), employs incarcerated adults to produce all plastic bags
for the incarcerated populations of the Department of Rehabilitation and Corrections (DRC) and for other State of Ohio
government agencies.
Scope of Work
DRC260127 is initiated for the purchase of rigging and moving services to relocate two (2) industrial plastic bag
manufacturing machines from the OPI Distribution Center to the OPI LoCI Plastic Bag Shop.
Offeror Requirements:
• All bidders must attend the mandatory site visit to inspect the machines, origin location, and destination location.
• Submit a bid for industrial rigging and moving services that meets the standards identified in the ITB.
• Certify ability to complete the project and ship the merchandise within 30 days after receipt of signed contract.
• Describe experience of firm in providing industrial rigging and moving services similar to this ODRC project.
• Affirm understanding of project requirements.
• Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided and follow ODRC
policies.
• Provide information pertaining to warranty for materials.
• All services must be fully insured and adhere to industry-standard safety guidelines.
Agency Requirements
• Prepare space in advance for delivery.
• Provide copies of all relevant policies and procedures.
• Provide any necessary contractor orientation prior to delivery.
• Provide any escorts required to accompany the vendor’s staff.
• Approve passes for clearance of contractor supplies into facility.
• Review product at completion for acceptance.
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Delivery Locations
The origin and destination for the two machines are located on the campus of the London Correctional Institution.
Origin Location
OPI Central Distribution Center
2210 Old Springfield Rd.
London, OH 43140
Destination Location
OPI Bag Shop
London Correctional Institution
1580 State Route 56
London, OH 43140
Items Listing: See “Detailed Specifications” section below
Item
1
Description
Rigging and Relocation services for two (2)
industrial plastic mag manufacturing machines
(Plascon model BSM 1300)
UOM
Amount
Quantity
1
Detailed Specifications:
• Machine Dimensions (approximate)
o 8’ long x 7’ wide x 4’ tall
o Weight (approximate): 1,500 lbs. each
• Origin Location Dimensions
o Standard loading dock size (approximately 9’ x 9’)
• Destination Location Dimensions
o Door Dimensions: approximately 6’1” W x 8.3” H
All other logistical specifications will be discussed during the mandatory site visit.
Pictures of the two machines and the destination location are attached in the documents section of the OhioBuys sourcing
project for review.
The agency will accept limited disassembly of the machines to aid in the transport and overcoming any logistical challenges.
All disassembly must be coordinated and approved by the Agency.
Cost Summary
ODRC – Rigging and Moving Services for 2 Industrial Plastic Bag Machines - OPI LoCI Bag Shop
Item
1
Description
Rigging and Relocation services for two
(2) industrial plastic mag manufacturing
machines (Plascon model BSM 1300)
Total Cost
UOM
Amount
------------
Quantity
1
----------------
Total
Cost
Standards are included with item, where applicable
Note: Cost column is for total cost of all rigging and moving services.
Provide all costs related to completing projects.
Please provide your expected delivery terms after receipt of
order in your OhioBuys proposal.
Total bid is all inclusive, including all shipping, tariff, and other charges.
Payment Terms are Net 30.
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Fiscal Year 2026 equals July1, 2025 through June 30, 2026
Fiscal Year 2027 equals July1, 2026 through June 30, 2027
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider
all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the
investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC
within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies
can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
INVITATION TO BID INSTRUCTIONS
OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.
Instructions, Terms and Conditions for Bidding that apply to the solicitation are attached.
SPECIAL INSTRUCTIONS TO BIDDERS
This will be an all-inclusive bid. Please list all fees on the Cost Summary (bid form).
DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the
literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification
by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their
bid response or within the time specified herein will deem the bidder not responsive.
CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost will be determined by
multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. However, at the
discretion of ODRC, the contract may be awarded to multiple contractors in the order of lowest responsive and
responsible.
EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
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STANDARD CONTRACT - TERMS AND CONDITIONS
(Terms and Conditions for Entities Under State of Ohio May Differ)
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to perform services
or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually agreeable schedule to provide
services/render supplies. The Contractor recognizes the security requirements for entering a correctional institution and
acknowledges receipt of the “Standards of Conduct for Contractors”. By signing this Contract, the Contractor agrees to comply
with these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an independent
contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor declares that it is engaged as
an independent business and has complied with all applicable federal, state, and local laws regarding business permits and
licenses of any kind, including but not limited to any insurance coverage, workers’ compensation, or unemployment compensation
that is required in the normal course of business and will assume all responsibility for any federal, state, municipal or other tax
liabilities. Additionally, Contractor understands that as an independent contractor, it is not a public employee and is not entitled to
contributions from the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract is not a public
employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business entity” as that term is defined
in Section 145.037 of the Ohio Revised Code (“an entity with five or more employees that is a corporation, association, firm,
limited liability company, partnership, sole proprietorship, or other entity engaged in business”) Contractor shall have any individual
performing services or rendering supplies under the Contract complete and submit to the Ordering Agency the Independent
Contractor/Worker Acknowledgement form.
Contractor’s failure to complete and submit the Independent Contractor/Worker Acknowledgement prior to commencement of the
work, service or deliverable, provided under this Contract, shall serve as Contractor’s certification that Contractor is a “Business
entity” as the term is defined in Section 145.037 of the Ohio Revised Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy of the relevant
Agency’s policies and procedures by which Contractor is expected to abide while on Agency premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability of lawful
appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue funding for the payments or
any other obligations due by the Agency under this Contract, the Agency will be released from its obligations on the date funding
expires. If appropriations are approved, the Agency may continue this Contract past the current biennium by issuing written notice
of continuation to the Contractor. Any obligations of the Agency are subject to Section 126.07 of the Ohio Revised Code.
E. CONFLICT OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees engaged in the
administration or performance of this Contract are knowledgeable of and understand the Ohio Ethics and Conflict of Interest laws
including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of the Ohio Revised Code. Contractor further
represents, warrants, and certifies that neither Contractor nor any of its employees will do any act that is inconsistent with such
laws.
F. AMENDMENTS. No change to any provision of this Contract will be effective unless it is in writing and signed by both parties.
Notwithstanding the foregoing, the Agency may reduce nonmaterial changes to writing and provide notice to the Contractor.
G. WAIVER. The failure of either party at any time to demand strict performance by the other party of any of the terms of this Contract
will not be a waiver of those terms or to any other terms of this Contract. Waivers must be in writing to be effective, and either
party may at any later time demand strict performance.
H. COMPLIANCE WITH LAW. The Contractor must comply throughout the duration of the Contract with all applicable federal, state,
local laws and Executive Orders while performing under this Contract. This shall include maintaining all business permits and
licenses of any kind necessary to its business or to this contract. Contractor’s failure to maintain required licensure is a breach
of Contract.
I. REGISTRATION WITH THE SECRETARY OF STATE. Contractor certifies that it is either: 1. A company that is properly registered
with the Ohio Secretary of State; or 2. A foreign corporation not incorporated under the laws of the State of Ohio but is registered
with the Ohio Secretary of State pursuant to Sections 1703.01 to 1703.31 of the Ohio Revised Code, as applicable; or c. Exempt
from registration requirements of the Ohio Secretary of State.
J. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply with all state and federal laws regarding equal employment
opportunity and fair labor and employment practices, including Section 125.111 of the Ohio Revised Code and all related
Executive Orders. Before a Contract can be awarded or renewed, an Affirmative Action Plan must be submitted to and approved
by the Ohio Department of Development, Minority Business Development Division.
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