RFP: Demolition Services

REQUEST FOR
PROPOSALS
2026-006
PROJECT: Demolition
Services
DUE DATE: July 2, 2026
Submitted by:
Company Name (print or type name of signatory)
Mailing Address (signature)
City, State, Zip Title
Telephone Email

* PROPOSAL ISSUE DATE: 6/2/2026
* PROPOSAL ADVERTISEMENT DATES: June 13, 2026 and June 20, 2026
* PRE-PROPOSAL CONFERENCE TIME, DATE, VIRTUAL LOCATION/INSTRUCTIONS: N/A.
* PROPOSAL DUE PRIOR TO: July 2, 2026 at 10:00 am
Send Questions to:
Richard Glass
Development Services Director
EMAIL: rglass@mineralwellstx.gov
SOLICITATION/PROJECT NO: 2026-006 Demolition Services
HAND DELIVER ELECTRONIC COPIES TO:
City of Mineral Wells
Finance Department
211 S.W. 1st Avenue
Mineral Wells, Texas 76067
FORMAT: One original (1) electronic version in PDF Format on a USB device.
Proposals will be accepted by: US Mail, Courier, FedEx or hand delivery at the address above.
Names of responsive firms will be opened publicly and read aloud at 10:30 AM Central Time in the City Council
Chambers.

Table of Contents
1.0 REQUEST FOR PROPOSALS (RFP) ____________________________________________________________ 4
PROJECT DESCRIPTION __________________________________________________________________ 4
GENERAL REQUIREMENTS _________________________________________________________________ 4
PRE-PROPOSAL MEETING AND REGISTRATION OF INTENT _______________________________________ 5
INTERPRETATION OF RFP DOCUMENTS _____________________________________________________ 5
CONFLICTS ___________________________________________________________________________ 5
HOW TO SUBMIT A BID __________________________________________________________________ 5
SECURITY ____________________________________________________________________________ 7
OPENING OF BIDS _______________________________________________________________________ 8
TRADE SECRETS AND CONFIDENTIAL INFORMATION ____________________________________________ 8
PROPOSAL EVALUATION CRITERIA _________________________________________________________ 9
CONTRACT TIME ______________________________________________________________________ 11
NEGOTIATION OF THE CONTRACT_________________________________________________________ 11
AWARD OF THE CONTRACT _____________________________________________________________ 11
TAX EXEMPTION ______________________________________________________________________ 11
RESERVATIONS _______________________________________________________________________ 11
VENDOR COMPLIANCE TO STATE LAW _____________________________________________________ 12
1.17 SERVICE PROVIDER'S RESPONSIBILITIES ____________________________________________________ 13
1.18 SUBCONTRACTORS ___________________________________________________________________ 14
1.19 BEST AND FINAL OFFER _________________________________________________________________ 14
1.20 ERRORS AND OMISSIONS _______________________________________________________________ 14
1.21 ASSIGNMENTS _______________________________________________________________________ 14
1.22 TERMINATION _______________________________________________________________________ 14
1.23 TERMINATION, REMEDIES, AND CANCELLATION ______________________________________________ 15
1.24 CHANGE ORDERS _____________________________________________________________________ 15
1.25 VENUE _____________________________________________________________________________ 15
1.26 CONFLICT OF INTEREST _________________________________________________________________ 15
1.27 INSURANCE _________________________________________________________________________ 15
1.28 CONTRACT CONSTRAINTS AND CONDITIONS _________________________________________________ 15
1.30 INVOLVEMENT OF BUSINESS EQUITY DIVISION _______________________________________________ 16
1.31 COOPERATIVE PURCHASING ____________________________________________________________ 16

1.32 BILLING FOR SERVICES: PAYMENT _________________________________________________________ 17
1.33 CERTIFICATE OF INTERESTED PARTIES ______________________________________________________ 18
1.34 CHANGE IN OWENERSHIP OR COMPANY NAME ______________________________________________ 18
1.35 PROPOSAL REQUIREMENTS/FORMAT _____________________________________________________ 19
2.0 PROPOSAL DOCUMENTS _________________________________________________________________ 13
2.1 PROPOSAL DOCUMENT CHECKLIST _______________________________________________________ 13
2.2 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA _____________________________________________ 14
2.3 MINORITY BUSINESS ENTERPRISE (MBE) ___________________________________________________ 15
2.4 PROPOSAL SUMMARY _________________________________________________________________ 16
2.5 SCOPE OF WORK ______________________________________________________________________ 17
2.6 PRICE ______________________________________________________________________________ 18
2.7 SERVICE PROVIDER INFORMATION AND QUALIFICATIONS ______________________________________ 20
2.7.1 Service Provider Information _________________________________________________________ 20
2.7.2 Service Provider Qualifications ________________________________________________________ 20
2.7.3 Web-based Customer Service _________________________________________________________ 20
2.7.4 Company Licenses and Certifications ___________________________________________________ 20
2.7.5 Documentation Examples ____________________________________________________________ 20
2.7.6 References ________________________________________________________________________ 20
2.8 SUBCONTRACTOR/TREATMENT, STORAGE, AND DISPOSAL FACILITY INFORMATION AND
QUALIFICATIONS ____________________________________________________________________________ 22
Table 2.8.1: Subcontractor Information _______________________________________________________ 22
2.9 BONDS _____________________________________________________________________________ 24
2.9.1 Bidder's Bond _____________________________________________________________________ 24
2.9.2 Payment and Performance Bonds _____________________________________________________ 24
2.9.3 Requirements for Sureties____________________________________________________________ 24
2.10 INSURANCE _________________________________________________________________________ 25
2.11 PROVIDER'S LICENSES & CERTIFICATES _____________________________________________________ 27
2.12 PROVIDER'S LEGAL AND COMPLIANCE HISTORY ______________________________________________ 28
2.13 CERTIFICATION OF PROVIDER'S LEGAL AND COMPLIANCE HISTORY ______________________________ 30
2.14 PREVAILING WAGE RATE _______________________________________________________________ 31
2.15 WORKER'S COMPENSATION COMPLIANCE _________________________________________________ 32
2.16 NONDISCRIMINATION _________________________________________________________________ 33

1.0 REQUEST FOR PROPOSALS
PROJECT DESCRIPTION
Proposals are being accepted by the City of Mineral Wells (City) to obtain information from capable and
experienced firms as to their qualifications and their ability to provide demolition services to the City
and to obtain firm pricing to meet the needs of the City. The selected service provider will provide
demolition of both commercial/residential structures. Refer to Section 2.3 for details on the scope of
work.
Each provider including subcontractors shall NOT be listed on the Excluded Parties List System
(www.epls.gov). Before proceeding on each project, the provider including subcontractors will have to
certify they are NOT on the EPLS.
GENERAL REQUIREMENTS
Proposals (electronic copy on flash or thumb-drive) will be received at the Finance Department, City of
Mineral Wells, 211 SW 1st Avenue, Mineral Wells, Texas 76067, until 10:00 AM on July 2, 2026 and will
be opened and the proposer's name will publicly read aloud approximately thirty minutes later in the
City Council Chambers, 115 SW 1st Street, Mineral Wells, Texas 76067.
The project name is: Demolition Services
After evaluating the Proposals submitted, the City will select the Offeror that provides the Best Value to
the City and enter negotiations with that Offeror. The City may discuss with the selected Offeror
options for a scope or time modification and any price change associated with such modification.
The Proposal Documents submitted in accordance with this Request for Proposal shall remain valid for
one-hundred and twenty (120) days after the due date.
All Providers must comply with:
* Chapter 2258 of the Texas Government Code, with respect to the payment of prevailing wage rates
for public works contracts.
* The most recent revisions of applicable federal, state, and local laws.
Proposal documents, addenda, and specifications may be obtained from the City of Mineral Wells Web site
at https://www.mineralwellstx.gov/Bids.aspx in portable document format (PDF). Contact Denise Misner,
at 940-328-7728 or email dmisner@mineralwellstx.gov for assistance.
To ensure potential bidders are kept up to date of any new information pertinent to this project, all
interested parties are requested to email Expressions of Interest in this procurement to
Denise Misner. The email should include the company's name, contact person and that individual's
email address and phone number. All Addenda will be distributed directly to those who have expressed
an interest in the procurement and will also be posted in the City of Mineral Wells's purchasing
website at https://www.mineralwellstx.gov/Bids.aspx

PRE-PROPOSAL MEETING AND REGISTRATION OF INTENT
A pre-proposal meeting is scheduled for: NA
The pre-proposal conference will be available via web conference through Microsoft Teams. The web
conference hyperlink is: NA
There will not be a pre-proposal meeting for this solicitation.
INTERPRETATION OF RFP DOCUMENTS
All requests for an interpretation of the RFP must be made in writing and received by the Finance
Department by email (preferred), up to seven days prior to bid opening. The person submitting the
request will be responsible for its prompt delivery. No oral requests for interpretation will be answered.
Requests for interpretation of installation and construction activities must be submitted to:
Denise Misner
Department of Finance
dmisner@mineralwellstx.gov
The City also will post addenda on its Purchasing website https://www.mineralwellstx.gov/Bids.aspx. The
City will not be responsible for any other explanations or interpretations.
CONFLICTS
Should there be conflicts between the bid documents and the final executed contract document, the final
contract shall take precedence.
HOW TO SUBMIT A BID
Each Service Provider must submit one (1) electronic copy (PDF format on "flash" or "thumb-drive
only") of their bid to the City. All items to complete the submittal must be included within the bid or the
entire bid may be considered non-responsive and rejected.
In case of ambiguity or lack of clarity, the City reserves the right to adopt the service most advantageous to
the City or to reject the bid.
The project number must be clearly marked on the envelope and the statement "BID DOCUMENTS
ENCLOSED". If the documents are placed in an envelope that is contained inside another envelope, the
statement shall be placed on the outermost envelope.
Bids must be submitted in a sealed envelope, addressed to the City of Mineral Wells Finance Department,
211 SW 1st Avenue, Mineral Wells, Texas 76067. Bids must be received by the date and time provided
herein.
Late bids will be returned. They will not be opened, nor considered in the evaluation process. Bids may be
withdrawn at any time prior to the official opening.

NO FAXED OR PAPER BIDS WILL BE ACCEPTED
Work Proposal Required Content and Information Cover Letter
Each proposal shall include a cover letter that includes the following:
a. Any qualifying statements or comments regarding the service provider's proposal; and
b. The name, address, telephone number, and e-mail address of the service
provider's contact person for the remainder of the selection process; and
c. Statement indicating the validity of the proposal for a minimum period of
120 calendar days subsequent to the proposal due date; and
d. The original signature of an individual with the authority to contractually bind the
proposer and who may be contacted during the proposal evaluation period; and
e. Acknowledgement of receipt of addendums, if any.
Statement of Qualifications
Each proposal shall include a statement of the service provider's qualifications that includes:
a. A brief description of the service provider's company, including the year the
company was established, the type of organization (partnership, corporation, etc.),
and a listing of the proposed project personnel, including personnel experiences
and resumes for ongoing response personnel. Emphasis should be given to
highlighting work completed for comparable municipalities; and
b. A description of the service provider's experience with similar work, including
names, current telephone numbers, and e-mail addresses of references for at
least five existing and/or past clientele; and
c. Copies of all appropriate certification forms and relevant licenses; and
d. Organizational Chart
Project Understanding and Approach
Each proposal shall include a statement detailing the service provider's understanding of, and
planned approach to, the services contemplated in the Scope of Services section of this
document. This statement shall include the following:
a. A description of service provider's understanding of the Scope of Services
and how service provider will approach work; and
b. Any other information that will assist the City in selecting the most qualified
service provider.

SECURITY NOT APPLICABLE FOR THIS SUBMITTAL
-
OPENING OF BIDS
The firm name for each proposal submitted will be read aloud at about thirty minutes after time due
on July 2, 2026, in the Mineral Wells City Council Chambers. All Proposals will be open for public
inspection after project award, as provided by paragraph 1.9 below.
TRADE SECRETS AND CONFIDENTIAL INFORMATION
All material submitted to the City becomes public property and is subject to the Texas Open Records
Act upon receipt. However, the City will endeavor to protect from disclosure any information in the
submission that is subject to the trade secrets exception of the Public Information Act under
552.110 of the Texas Government Code or the confidential information exception under 552.101
of the Texas Government Code. It is the responsibility of the Service Provider to clearly mark as such
any information they deem trade secret or confidential. The final decision as to what information
must be disclosed, however, lies with the Texas Attorney General. Failure of a Service Provider to
identify trade secret and confidential information in its Bid will result in all unmarked sections being
deemed non-proprietary and available upon public request.
PROPOSAL EVALUATION CRITERIA
The City will not reimburse proposers for any expenses incurred in preparing and submitting a
proposal, or for attendance at any interviews or meetings. If you should have questions regarding the
RFP, please put them in writing and email to:
Denise Misner
Department of Finance
dmisner@mineralwellstx.gov
Staff will respond directly to questions in writing but will issue, as quickly as possible, written addenda
restating the question and providing the answer which will also be posted on the City's website. Other
updates will also be posted on the website at https://www.mineralwellstx.gov/Bids.aspx. We suggest
you check the website regularly for any addenda.
The City reserves the right to reject any or all submittals to this RFP if they do not meet the criteria and
specifications outlined in this document or do not meet the best interests of the City.
Following receipt of the proposals, the Evaluation Committee members will review and score the
submittals to determine which firm(s) are considered to be "responsive and qualified" to perform the
solicited services.
If the Evaluation Committee finds more than one proposal to be satisfactory, an interview may be
scheduled with the short-listed respondent(s).
The City will award a contract to the service provider who provides services at the best value to the
City. In determining the best value, the following criteria will be considered pursuant to Texas
Local Government Code 252.043:

a) Past performance of demolition of commercial/residential structures;
b) Ability to complete waste disposal;
c) Quality of the service provider's goods or services.
d) Extent to which the goods or services meet the City's needs;
e) Timeliness of completion once notified the service is needed.
f) Total long-term cost to the City to acquire the service provider's services.
The following is a summary of evaluation factors and the point value assigned to each. These weighted
factors will be used in the evaluation of the individual bids submitted. The City will select the most
highly qualified provider responding to the request based on these criteria. The highest overall score
will determine the City's first choice for the project award.
Factor Points
1. Price 30
2. Past Performance of Demolition of Commercial/Residential Structures 30
3. Ability to Complete Waste Disposal 20
4. Timeliness of Demolition Completion Once Notified the Service is 20
Needed
TOTAL 100
The City may conduct such investigations as deemed necessary to assist in the evaluation of any
Proposals and to establish the responsibility, qualifications, and financial ability of the Service
Provider, subcontractors, and other persons who are proposed to work on the project.

City Evaluation Process
* An Evaluation Committee consisting of representatives from various CITY departments
and CITY consultants may be appointed to review and evaluate RFP responses in
accordance with this RFP. CITY reserves the right at its sole discretion to include
additional representatives from other CITY departments and/or other service
providers.
* CITY reserves the right at its sole discretion to determine the process for proposal
evaluation and may elect to accelerate and/or decelerate the evaluation process by
combining, eliminating or expanding phases as it is deemed in the public interest to do so.
* The Evaluation Committee will review SERVICE PROVIDER's references and criteria and
may select SERVICE PROVIDER candidates for onsite interviews.
* RFP responses that deviate substantially from the requirements of the RFP will be
rejected.
* The CITY reserves the right to reject any or all proposals.
* Contract award will be by section or overall total whichever the CITY determines to be in
the CITY's best interest.
* The CITY anticipates selecting SERVICE PROVIDER that will be recommended to the CITY
Council for award of a contract to provide the requested services to the CITY.
CONTRACT TIME
The successful proposal will be presented to the City Council within sixty (60) days after selection.
NEGOTIATION OF THE CONTRACT
The City will meet with the successful service provider and negotiate any final changes to the Contract
and any exceptions identified in the Proposal Documents. The City is not obligated to accept any
exceptions made by the service provider. After the negotiations, the City will make final changes to the
Contract documents and issue the Contract Documents with Notice of Awards to the successful
Service Provider.
AWARD OF THE CONTRACT
The City will send a notice of award letter to the successful Service Provider. An electronic set of
contract documents will be sent via secure email for execution by the successful provider. Upon
receipt of the completed electronic contracts, the City will execute each set and issue each Service
Provider with a letter entitled notice to proceed. This letter authorizes work to begin and invoices to
be paid.
TAX EXEMPTION
The City of Mineral Wells is exempt from federal excise and state sales tax; therefore, tax must not
be included in this proposal.