Invitation to Bid for Civic Center Parking Structure Renovatio

The City of Alameda (“City”) will accept sealed bids for its Civic Center Parking Structure Renovation Project (“Project”), by or before JUNE, 2, 2025 at 2:00p.m., at the City’s Public Works City Hall West Office, located at 950 West Mall Square, Suite 156, Alameda, CA 94501 at which time the bids will be publicly opened. No bids will be accepted unless submitted on the Bid Proposal and Schedule form provided in the Project Manual.

The Project SCOPE OF WORK includes, but is not limited to, performing the following Work as part of the LUMP SUM BASE BID PROPOSAL (see Section 5-1 for reference):

Furnishing all labor, tools, equipment, materials, except as herein specified; and doing all work associated with the renovation and upgrades to improve the safety, security and aesthetics of the parking facility as contained in the Construction Documents.

The Alameda Civic Center Parking Structure, built in 2008, is set to undergo renovations and upgrades designed to improve safety, security, and aesthetics. Key improvements will include the installation of an access control gate at the vehicle entry and pedestrian gates at the ingress/egress points, along with fencing in open areas to allow for the closure of the facility at night. Operating hours for the facility will be determined in consultation with the owner. The outdated parking guidance system will be demolished and replaced with a simplified system as directed by the owner. The new system will feature space availability signage tied to updated access controls, indicating total parking availability rather than individual stall count. A "lot full" indicator will also be added in place of the current method of stall-based monitoring. Additionally, new utility infrastructure will provide power to ADA spaces for electric vehicles, owner to furnish and install charging stations as part of a separate contract.

To accommodate egress from stairwell 2, the ADA van parking stalls on the ground level will be relocated, and the affected areas will be re-striped with updated signage. Four existing bike lockers will be moved to a new location near the electrical room, while the other four will be removed. The bike racks currently located at the back of the garage will also be relocated near stairwell 2, and designated motorcycle parking will be added, with the area re-striped accordingly. Additionally, fencing will be installed at the openings in the theater-side walls of levels 2 through 5 and above the marquee sign on the second level for increased security.

An access control gate will be installed between the 5th and 6th floors to dedicate the 6th and roof levels for official vehicle parking. Stairwell access to the roof will be closed, and new pedestrian gates will be provided for city access only. On the roof level, lighting fixtures will be upgraded to LED for improved energy efficiency and visibility, and exit signs will be replaced or repositioned where necessary to meet safety standards.

The interior surfaces and stairwells of the parking structure will undergo painting, covering all concrete walls, columns, beams, ceilings, and miscellaneous metal surfaces to enhance both aesthetics and durability. Exterior painting will include the marquee sign, canopies, and newly added address numbers, with color coordination to be arranged with the owner.

There are two Bid Alternates included in the BID ALTERNATES PROPOSAL (see Section 5-1 for reference):

Bid Alternate No.1 provides all labor, materials, and equipment necessary to restore the existing “Parking/Civic Center” neon marquee sign at the Oak Street entrance to its original, fully operational condition. Scope includes repair or replacement of damaged neon tubing, electrical components, and any structural elements required to ensure full functionality and historical accuracy.

Bid Alternate No.2 provides all labor, materials, and equipment necessary to surface prep and paint the exterior wall surfaces facing the CVS parking lot (north elevation) and Oak Street (west elevation). The purpose is to restore the existing paint finish and enhance the overall aesthetics of the facility.

The Project Site is situated on the following City Street: 1416 Oak Street Alameda, CA 94501.

Estimated cost of construction: $650,000. This amount reflects the LUMP SUM BASE BID only.

There is a mandatory on-site Pre-Bid Meeting scheduled for MONDAY, MAY 12, 2025, at 10:00am ALL bidders must attend. Prospective bidders shall meet at the Project Site, Ground Floor Level, located at 1416 Oak Street Alameda, CA 94501. A sign-in sheet will be issued, and shared, to record attendees.

The Contractor shall begin Work no later than five working days following the start date specified in the Notice to Proceed, which may be hand delivered or sent by email. The Contractor shall complete all Work on the Project within 120 consecutive Working days from the date the work is to commence pursuant to the Notice to Proceed.

The Contractor, and all Subcontractors, shall pay all workers not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the Department of Industrial Relations (“DIR”), State of California, for the Work performed, pursuant to sections 1770 et seq. of the California Labor Code. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by the DIR, are on file at the City. Prevailing wage rates are also available online at: http://www. dir.ca.gov.

Each Contractor and Subcontractor must pay no less than the specified rates to all workers employed to work on the Project. The schedule of per diem wages is based upon a working day of eight (8) hours. The rate for holiday and overtime work shall be at least time and one-half.

Pursuant to Public Contract Code (“PCC”) section 4104, no contractor or subcontractor shall be qualified to bid on, or be listed in a bid proposal unless currently registered to perform public work pursuant to Section 1725.5.

No bids will be accepted from a Contractor who has not been licensed in accordance with Business and Professions Code section 7000 and following. The General Contractor shall possess a valid Class B Contractor License issued by the California Contractors State License Board for this Project.

Printed or electronic copies of the plans, specifications, and contract documents, including the Project Manual, and/or any issued addenda may be obtained from BPX Printing & Graphics located at 4903 Central Avenue, Richmond, CA 94804 for a non-refundable cost of $150 per set, exclusive of shipping and handling. Copies of the documents may be viewed and ordered at https://www.alamedaplanroom.com/ or by contacting BPX at (510) 559-8299 or at Richmond@bpxprinting.com. Please contact BPX for ordering or downloading questions. To ensure receipt of any subsequent communications (e.g., an Addenda), each prospective bidder is responsible for confirming that their firm appears on the BPX plan holders’ list.

Bidders are responsible for obtaining any and all changes to the plans, specifications, proposal forms, addenda, other project notifications, and documents during the bid process. A bid is invalid if the Bidder has not deposited it at the designated location prior to the time and date for receipt of bids indicated in this Notice Inviting Bids or prior to any addendum extension thereof.

The City reserves the right to reject any or all bids; to waive minor defects or technicalities; or to solicit new bids. As per PCC section 20170, all bids shall be submitted under seal and accompanied by cash, a bidder’s bond executed by an admitted surety insurer, a cashier’s check, or certified check payable to the City of Alameda in an amount equal to 10% of the total amount bid (PCC 20171).

Upon award of the contract, the successful Bidder shall furnish a bond for faithful performance in the amount of 100% plus contingency of the total bid. The successful Bidder shall also furnish a bond to secure the payment of all claims for labor and material in the amount of 100% plus contingency of the total bid. Further, the successful Bidder, and all subcontractors, shall pay for and obtain a City of Alameda Business License.

Retention: The Contractor may elect to receive 100% of payments due under the contract from time to time, without the City retaining any portion of the payment, by depositing securities of equivalent value with the City or in an escrow agent pursuant to PCC section 22300. Such securities, if deposited by the Contractor, shall be valued by the City’s Risk Manager whose decision on valuation of the securities shall be final.

The Contractor’s attention is called to the Business and Professions Code section 7108.5, which generally requires subcontractors to be paid not later than seven days after receipt of each progress payment.

Please direct any Project questions to:

Ricardo De La Torre, Project Manager, City of Alameda, rdelatorre@alamedaca.gov, and copy; Andrew Moeggenberg, Project Manager, International Parking Design (IPD) Architecture, amoeggenberg@ipd-oak.com

The deadline to submit Project questions is:

Friday, May 16, 2025 at 5:00pm