6515-- OR Integration System For RMR VAMC Brand Name or Equal

Active

Contract Opportunity

Request for Quote (RFQ) #: 36C25925Q0577
OR Integration System for RMR VAMC Brand Name or Equal
SDVOSB Set Aside

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* Site Visit information: An organized site visit has been scheduled for Tuesday, July 22th at 10:00 a.m. MT. Participants will meet at North entrance in front of Patriot Brew located at 1700 N. Wheeling Street Aurora, CO 80045. Participants can gather their questions and submit them as seen below. Participants must not ask questions of onsite VA employees. All questions answered outside of this requirement of this solicitation may disqualify a vendor from award.

** The deadline for all questions is 4:00pm MT, 07/23/2025
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
*** Quotes are to be provided to natasha.holland@va.gov no later than 4:00pm MT, 07/30/2025.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25925Q0577. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective Jun 11, 2025.

The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a small business size standard of 1250 employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned (SDVOSB).

List of Line Items;

Line Item
Description
Part Number
Unit of Measure
QTY
Unit Price
Total Price
0001
MEDIA ASSET MANAGEMENT [DataMediatOR Device Connection]
Brand Name or Equal
DATA MEDIATOR/STUDIO 3
EA
1
$
$
0002
CONNECTED OR IP INTEGRATION SYSTEM Integration, COR IP In-Room, OR 6
Brand Name or Equal
COR IP
EA
1
0003
CONNECTED OR IP INTEGRATION SYSTEM Integration, COR IP In-Room, OR 7
Brand Name or Equal
COR IP
EA
1
0004
DA VGA 6 OUTPUT
Brand Name or Equal
100000715
EA
1
0005
CABLE, DC-PDU TO MOLEX MLX-F, 12 AWG, 75FT
Brand Name or Equal
P43705
EA
4
0006
CABLE, DC-PDU-MNA, 18 AWG, 2FT
Brand Name or Equal
P38925
EA
4
0007
CABLE, MNA POWER SUPPLY ADAPTER, 18 AWG, 1FT
Brand Name or Equal
P46210
EA
4
0008
ACCESSORIES KIT, DVI SPLITTER
0680-000-229
EA
6
0009
CONNECTED OR IP INTEGRATION SYSTEM [Integration, COR IP In-Room, ORs 1-5] Brand Name or Equal
COR IP
EA
5
0010
DATAMEDIATOR CONN DVC PROCARE
8888888674W
MO
10
0011
HOSPITALSTATUS M AND S 1-15CAM NEW PROCARE
Brand Name or Equal
8888882022NW
YR
1
0012
PKG SAFELIGHT HENKE DYONICS STORZ SCOPE ADAPTER
Brand Name or Equal
233050087
EA
28
0013
PKG 1788 4K CAMERA HEAD WITH INTEGRATED COUPLER
Brand Name or Equal
1788610122
EA
14
0014
CONNECTED OR HUB BASE SYSTEM WITH VOICE CONTROL D
Brand Name or Equal
240200439
EA
10
0015
PNEUMOCLEAR CO2 CONDITIONING INSUFFLATOR KIT BOTTL
Brand Name or Equal
620050001
EA
3
0016
FG SAFELIGHT FIBER OPTIC CABLE WITH ADVANCED IMAGI
Brand Name or Equal
233050400
EA
14
0017
SPY LAPAROSCOPE AUTOCLAVABLE DIA 5.4MM 0 DEG 30CM
Brand Name or Equal
0502-538-010
EA
10
0018
PKG 1788 CAMERA CONTROL UNIT CCU
Brand Name or Equal
1788010000
EA
9
0019
CONNECTED OR CART 120 V
Brand Name or Equal
240-099-155
EA
3
0020
PNEUMOCLEAR CO2 CONDITIONING INSUFFLATOR KIT HOUSE
Brand Name or Equal
620050002
EA
6
0021
PKG L12 LED LIGHT SOURCE WITH AIM
Brand Name or Equal
220240300
EA
9
0022
SPY LAPAROSCOPE AUTOCLAVABLE DIA 5.4MM 30 DEG 30CM
Brand Name or Equal
0502-538-030
EA
10
0023
SPY LAPAROSCOPE AUTOCLAVABLE DIA 10MM 30 DEG 33CM
Brand Name or Equal
0502-938-030
EA
10
0024
SPY LAPAROSCOPE AUTOCLAVABLE DIA 10MM 0 DEG 33CM
Brand Name or Equal
0502-938-010
EA
10
0025
HOSPITAL STATUS [Room Status System]
Brand Name or Equal
HOSPITAL STATUS
EA
1
0026
ISUITE INSTALLATION
Brand Name or Equal
Install
JB
1
0027
OPTIONAL CLIN (If required due to offering an equal) For any additional required equipment Base Year
Optional Equipment
EA
1
0028
OPTIONAL CLIN (If required due to offering an equal) For any additional required equipment Base Year Maintenance, Licensing and Support
Optional Services
YR
1
1001
Optional Clin for Equal OY 1 Maintenance, Licensing and Support
Optional Services
YR
1
2001
Optional Clin for Equal OY 2 Maintenance, Licensing and Support
Optional Services
YR
1
3001
Optional Clin for Equal OY 3 Maintenance, Licensing and Support
Optional Services
YR
1
4001
Optional Clin for Equal OY 4 Maintenance, Licensing and Support
Optional Services
YR
1



Grand Total
$
Description of Requirements for the items to be acquired: See Attached SOW

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Department of Veterans
Eastern Colorado Healthcare System
Rocky Mountain Regional VA Medical Center
1700 N. Wheeling Street
Aurora, CO 80045

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must
Meet the salient physical, functional, or performance characteristic specified in this solicitation;
Clearly identify the item by-
Brand name, if any and
Make or model number,
Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of Attachment VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products ; (III) Completion of Attachment FAR 52.225-2 Buy American Certificate ; and (IV) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement
The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, that shows how they will meet or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of Attachment VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products
The offeror shall complete the Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting (LOS)-Certificate of Compliance for Supplies and Products and submit as part of the quote.

Volume III Completion of Attachment FAR Clause 52.225-2 Buy American Certificate The offeror shall complete and submit the FAR 52.225-2 Buy American Certificate.

Volume IV Price
Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price Schedule. If offering an equal brand, offeror shall complete the additional optional CLINS to show the price to move to new system and make the new system fully functional. This includes optional services for maintenance, licensing, support, etc.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement
Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting- Certificate of Compliance for Supplies and Products
Factor 3. Price

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to whether it can meet and/or exceed the Government s requirements as outlined in the solicitation, statement of work and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products : The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products for completeness and compliance with the LOS. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products or does not meet the Limitations of Subcontracting their quote will be determined ineligible for award.

Factor 3. Price: The Government will evaluate the price by adding the total of all line item prices, including all optional CLINs and optional year CLINs as necessary. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Optional CLINs for Option Years if Equal. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. {Contracting Officer shall insert the following if the solicitation will include options that are exercisable under FAR 52.217-8}

(End of Addendum to 52.212-2)

52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025), applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.203-6
Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (SEP 2006)
FAR 52.204-10
Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)
FAR 52.204-16
Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.204-24
Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)
FAR 52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)
FAR 52.219-6
Notice of Total Small Business Set-Aside (NOV 2020)
FAR 52.219-8
Utilization of Small Business Concerns (SEP 2021)
FAR 52.219-14
Limitations on Subcontracting (Oct 2022)
FAR 52.219-28
Post Award Small Business Program Representation (NOV 2020)
FAR 52.219-33
Nonmanufacturer Rule (MAR 2020)
FAR 52.222-3
Convict Labor (JUN 2003)
FAR 52.222-19
Child Labor Cooperation with Authorities and Remedies (JUL 2020)
FAR 52.222-20
Contracts for Materials, Supplies, Articles, and Equipment (Jun 2020)
FAR 52.222-35
Equal Opportunity for Veterans (JUN 2020)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUN 2020)
FAR 52.222-37
Employment Reports on Veterans (JUN 2020)
FAR 52.222-40
Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)
FAR 52.222-42
Statement of Equivalent Rates for Federal Hires (May 2014)
FAR 52.222-50
Combating Trafficking in Persons (OCT 2020)
FAR 52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

Additional contract requirements or terms and conditions:

IF PROVIDING EQUAL SOLUTION THE FOLLOWING CLAUSES APPLY

52.217-8 Option to Extend Services (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed __5 years 6 months_.
852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70
Commercial Advertising (MAY 2018)
VAAR 852.219-73
VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses. (JAN 2023) (DEVIATION)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2018)
VAAR 852.233-70
Protest Content/Alternative Dispute Resolution (SEP 2018)
VAAR 852.233-71
Alternate Protest Procedure (SEP 2018)
VAAR 852.246-71
Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)
The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html
https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7
System for Award Management (OCT 2018)
FAR 52.204-16
Commercial and Government Entity Code Reporting (AUG 2020)
FAR 52.211-6
Brand Name or Equal (AUG 1999)
FAR 52.229-11
Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)
The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

FAR 52.203-17
Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)
FAR 52.204-13
System for Award Management Maintenance (OCT 2018)
FAR 52.204-18
Commercial and Government Entity Code Maintenance (AUG 2020)
FAR 52.227-19
Commercial Computer Software-Restricted Rights (DEC 2007)
FAR 52.232-40
Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)
The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71
Gray Market Items (APR 2020)
VAAR 852.222-71
Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to natasha.holland@va.gov by 4:00pm MT, 07/30/2025.

Name and email of the individual to contact for information regarding the solicitation:
Natasha Holland
Natasha.holland@va.gov

Attachments/Links