Essential Employee Cards

Location:	Ohio
Posted:	Nov 17, 2025
Due:	Nov 21, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	SRC0000035326
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035326
Solicitation Name:	Essential Employee Cards
Original Begin Date:	11/17/2025 1:49:31 PM
Begin Date:	11/17/2025 1:49:31 PM
End Date:	11/21/2025 11:00:00 AM
Inquiry End Date:	11/20/2025 11:00:00 AM
Commodity:	Printed media
MBE Set Aside:	MBE Set Aside
Agency:	DAS-Administrative Services LOT-Lottery Commission
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035326

Solicitation Name

Essential Employee Cards

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/17/2025 1:49:31 PM (ET)

Amendment?

End Date

11/21/2025 11:00:00 AM (ET)

Inquiry End Date

11/20/2025 11:00:00 AM

Summary

Essential Employee Cards, 30 mil thickness, 3.375” x 2.125”, two sided, front four color process, back one color, rounded corners, no bleeds, matte finished.

Predecessor Contract

Process

An award will be made to the lowest responsive and responsible Bidder and/or Supplier

UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will disqualify your bid.

Quantity: 200 exact quantity

Ship To

Contracting Entity

DAS-Administrative Services

1 Record(s)

	Participating Agencies
	LOT-Lottery Commission

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
SRC0000035326 ITB	RFx Commercial Documents (Approved)	SRC0000035326.pdf
SRC0000035326 Artwork	RFx Commercial Documents (Approved)	Essential_Employee_Card_2025.pdf

2 Record(s)

Attachment Preview

STATE OF OHIO

Department of Administrative Services

General Services Division

Print Procurement

INVITATION TO BID FOR: Essential Employee Cards

BID NUMBER: SRC0000035326

BID NOTICE DATE: November 17, 2025

OPENING DATE: November 21, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE,

VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025,

are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at e-mail:

tim.riley@das.ohio.gov.

SPECIFICATIONS AND PRICING

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide cards f o r use by the Ohio

Lottery Commission.

2. QUANTITY: 200 (EXACT AMOUNT).

3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal

point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the

state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will

disqualify your bid.

4. SPECIFICATIONS: Essential Employee Cards, 30 mil thickness, 3.375” x 2.125”, two sided, front four color process, back one color,

rounded corners, no bleeds, matte finished.

A. SIZE: 3.375” x 2.125”

B. STOCK: White 30 mil thickness, plastic PVC matte finish

(agency will accept 10 mil Teslin plus 10 mill clear matte finish laminate front and back for a total of 30 mil thickness)

C. PRESSWORK: Shall print two sides, head to head, front side four color process, back side one color black ink, no bleeds.

D. INK: Front side: four color process or digital full color 600 DPI minimum. Back side: black ink.

E. BINDERY: 3.375” x 2.125” with rounded corners.

F. FINISHED TRIM SIZE: 3.375” x 2.125” with rounded corners

G. SUPPLIED TO VENDOR: PDF ARTWORK WILL BE E-MAILED TO THE SELECTED VENDOR.

materials to the proof to person.

Return all state supplied

H. PROOF: An exact color match proof shall be delivered to: Mike Bycko, Graphics Ohio Lottery Commission, 615 W. Superior

Avenue, Cleveland, OH 44113-1879. Email Mike Bycko at mike.bycko@lottery.ohio.gov to confirm delivery address of proof.

I. PACKAGING: Carton pack and label with title and quantity.

5. DELIVERY: REQUESTED December 9, 2025 OR SOONER, SHIP TO:

Ohio Lottery

Attn: Mike Bycko, Graphics

615 West Superior Avenue

Cleveland, Ohio 44113-1879

Awarded supplier shall contact the Ohio Lottery Warehouse at 216-774-0893 to schedule a delivery appointment before shipping product.

6. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING

ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

The balance of this page intentionally left blank.

Page 2

AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding

the prohibitions of performance of offshore services, locating State data offshore in any way, or

purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be

performed and where State data will be located in the spaces provided below or by attachment. If the

Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name:

Contract Number:

1. Principal business location of Contractor:

(Address)

(City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

(Address)

(City, State, Zip)

(Address)

(City, State, Zip)

Name(s)/Location(s) where services will be performed by subcontractor(s):

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to

provide, will be accessed, tested, maintained, backed-up, or stored:

(Address)

(City, State, Zip)

(Address)

(City, State, Zip)

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing,

or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

(Name)

(Address, City, State, Zip)

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to

the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after

execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift

in location of its services. The State has the right to terminate the contract if any services are performed or State data is

located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form

and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is

incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Essential Employee Cards

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