BCI - Offender Management System

Location:	Ohio
Posted:	Nov 17, 2025
Due:	Dec 17, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	SRC0000034708
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000034708
Solicitation Name:	BCI - Offender Management System
Original Begin Date:	11/17/2025 8:59:47 AM
Begin Date:	11/17/2025 8:59:47 AM
End Date:	12/17/2025 11:00:00 AM
Inquiry End Date:	12/3/2025 11:00:00 AM
Commodity:	Software
MBE Set Aside:	MBE Set Aside
Agency:	AGO461300 BCI OHLEG BCIIHQ AGO-Attorney General
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000034708

Solicitation Name

BCI - Offender Management System

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/17/2025 8:59:47 AM (ET)

Amendment?

End Date

12/17/2025 11:00:00 AM (ET)

Inquiry End Date

12/3/2025 11:00:00 AM

Summary

The Ohio Attorney General’s Office (“AGO”) is pleased to release this Request for Proposals (“RFP”) for the selection of a supplier to provide an offender management system to track and monitor individuals convicted of arson, violent, child victim, and sex crimes. The proposed system must comply with all regulations and mandates of both federal and state of Ohio laws and must ingest and transform all offender data managed and maintained by the AGO.

Predecessor Contract

Process

Interested parties should download and review all attached documents related to this Ohio Buys solicitation. VENDOR RESPONSES CAN ONLY BE SUBMITTED ONLINE VIA OHIO BUYS.

Interested parties may make inquiries regarding this solicitation any time during the inquiry period listed in the Solicitation General Information. To participate or submit an inquiry for this solicitation, you need to be registered in the Ohio Buys Supplier Portal. Suppliers are not required at this time to be registered in OAKS.

If you have difficulties and need to seek technical support, contact the Ohio Shared Services Helpdesk at 1-877-644-6771 as soon as possible. Clearly specify you need to access and respond to an active Ohio Buys solicitation.

Ship To

Contracting Entity

AGO-Attorney General

1 Record(s)

	Participating Agencies
	AGO461300 BCI OHLEG BCIIHQ

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Attachment A - Sample Contract Template - Offender Mgmt	RFx Commercial Documents (Approved)	Attachment A - Sample Contract Template - Offender Mgmt.pdf
Attachment B - Performance Questionnaire - Offender Mgmt	RFx Commercial Documents (Approved)	Attachment B - Performance Questionnaire - Offender Mgmt.docx
Security Supplements	RFx Commercial Documents (Approved)	Supplement 2 - Confidential Personal Information Access Policy.pdf Supplement 1 - Acceptable Use of Artifical Intelligence Policy.pdf Supplement 4 - Acceptable Use Policy.pdf Supplement 3 - Confidentiality Sensitive Data and Use Policy.pdf
Sample Contract Exhibits	RFx Commercial Documents (Approved)	Exhibit 6(a) ITSSEC01 - AGO Products and Services Acknowledgement ITS - Rev. 05-30-2025.pdf Exhibit 6(b) ITSSEC03 - Non-vendor network access acknowledgement ITS - Rev. 03-17-2025.pdf Exhibit 7 FY25 Security Addendum CJIS SP v 5_9_5 09JUL2024_1.10.25 (2).pdf Exhibit 10 BCI Visitor DNA Form and Guidance_updated 9.22.22.pdf Exhibit 9 Change Request Form.pdf
Offender Management System RFP - vfinal Ohio Buys	RFx Commercial Documents (Approved)	Offender Management System RFP - vfinal Ohio Buys.pdf

5 Record(s)

Attachment Preview

OHIO ATTORNEY GENERAL’S OFFICE

REQUEST FOR PROPOSALS

Bureau of Criminal Investigation

Offender Management System

RFP NUMBER: AGO-BCI-OHLEG-6195-34

November 17, 2025

Responses must be submitted no later than the deadline via Ohio Buys on or before

December 17, 2025; 11:00 AM Time Eastern Time

Page 1 of 29

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Offender Management System

Contents

SECTION 1.0 INTRODUCTION........................................................................................................................... 5

1.1. Background ............................................................................................................................................... 5

1.2. Business Challenge .................................................................................................................................. 5

1.3. Outcome Goals ......................................................................................................................................... 6

1.4. Award Terms ............................................................................................................................................. 6

SECTION 2.0 SCOPE......................................................................................................................................... 7

2.1. Scope of Work........................................................................................................................................... 7

2.2. Functional Requirements......................................................................................................................... 7

2.3. Security Requirements ........................................................................................................................... 10

2.3.1. Remediation of Audit Findings and Vulnerabilities ........................................................................... 11

2.4. Performance Metrics .............................................................................................................................. 12

2.4.1. Contract Performance Monitoring ...................................................................................................... 13

SECTION 3.0 REQUIRED RFP RESPONSE CONTENT .....................................................................................13

3.1. Transmittal Letter ................................................................................................................................... 13

3.2. RFP Response......................................................................................................................................... 14

Section 1 – Company Overview ..................................................................................................................... 14

Section 2 – Product Overview........................................................................................................................ 15

Section 3 – User Experience, Customer Support and Training ................................................................... 16

Section 4 – Exceptions, Assumptions, and Deviations ................................................................................ 16

Section 5 – Trade Secrets .............................................................................................................................. 16

Section 6 – Pricing.......................................................................................................................................... 17

SECTION 4.0 EVALUATION PROCESS.............................................................................................................17

4.1. Evaluation Steps ..................................................................................................................................... 17

Step 1 – Response Preparation Compliance Review................................................................................... 17

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Offender Management System

Step 2 – Response Scoring ........................................................................................................................... 18

Step 3 – Offeror Interaction ........................................................................................................................... 18

Step 4 – Best and Final Offer (BAFO) ............................................................................................................ 18

Step 5 – Identification of the Apparent Successful Offeror ......................................................................... 18

Step 6 – Contract ........................................................................................................................................... 19

4.2. Scoring Criteria and Weights ................................................................................................................. 19

SECTION 5.0 GENERAL INFORMATION..........................................................................................................20

5.1. Reference Material Website .................................................................................................................. 20

5.2. Communication and Inquiries................................................................................................................ 20

5.3. Schedule of Events and Deadlines........................................................................................................ 21

5.4. RFP Response Submission .................................................................................................................... 21

5.4.1. Response Submission Instructions ............................................................................................... 22

5.5 General Response Requirements ......................................................................................................... 22

5.5.1. Multiple or Alternate Responses ................................................................................................... 22

5.5.2. Discrepancies ................................................................................................................................. 22

5.5.3. Restrictions on Communications................................................................................................... 23

5.5.4. News Releases ............................................................................................................................... 23

5.5.5. Discussions ..................................................................................................................................... 23

5.5.6. RFP Response Validity Period ........................................................................................................ 23

SECTION 6.0 GENERAL TERMS AND CONDITIONS .......................................................................................23

6.1. Budget and Payment .............................................................................................................................. 23

6.2. Requirements Specific to the State of Ohio.......................................................................................... 24

6.2.1 Fiscal Biennium .............................................................................................................................. 24

6.2.2. Reimbursable Expenses................................................................................................................. 24

6.2.3. Public Record Information ............................................................................................................. 24

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Offender Management System

6.2.4. Trade Secret Information ............................................................................................................... 25

6.2.5. Governing Law ................................................................................................................................ 26

6.2.6. Warranties and Certifications with Respect to this RFP .............................................................. 26

6.3. Liability .................................................................................................................................................... 26

6.4. Protective Provisions .............................................................................................................................. 26

6.4.1. Cost of Recovery (Cost to Cover) ................................................................................................... 27

6.4.2. Holdback ......................................................................................................................................... 27

6.4.3. Liquidated Damages ................................................................................................................... 27

6.4.4. Notice of Delay................................................................................................................................ 27

6.4.5. Source Code Escrow....................................................................................................................... 27

6.4.6. Other Protective Provisions ............................................................................................................ 28

6.5. Compliance with Federal, State and AGO Security Regulations, Policies, and Procedures .............. 28

6.6. Subcontractors ....................................................................................................................................... 28

Page 4 of 29

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Offender Management System

SECTION 1.0 INTRODUCTION

The Ohio Attorney General’s Office (“AGO”) is pleased to release this Request for Proposals (“RFP”) for the

selection of a supplier to provide an offender management system to track and monitor individuals

convicted of arson, violent, child victim, and sex crimes. The proposed system must comply with all

regulations and mandates of both federal and state of Ohio laws and must ingest and transform all offender

data managed and maintained by the AGO.

Ohio Attorney General Dave Yost is an elected official who is the Chief Law Officer for the State of Ohio and

its agencies, boards and commissions, pursuant to Ohio Revised Code Chapter 1091. The office consists of

about 1,600 employees in nearly 40 distinct sections that advocate for consumers and victims of crime,

assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce

certain state laws.

1.1. Background

The Bureau of Criminal Investigation (“BCI”), a division of the AGO, serves as Ohio’s crime laboratory and

criminal records repository, offering expert and impartial services to local, state, and federal law

enforcement agencies.

BCI manages the Ohio Law Enforcement Gateway (“OHLEG”). OHLEG is a secure, web-based platform that

enables criminal justice agencies to collaborate, solve cases, and prevent crime. OHLEG provides

applications, resources and data sources in a single, free investigative tool. BCI staff provide support to

officials and respond to public inquiries related to OHLEG.

In partnership with its current offender management software vendor, BCI operates and maintains a public

facing offender registry website. This site allows the general public to search for individuals subject to public

notification, submit anonymous tips, and opt in to receive notifications.

1.2. Business Challenge

The AGO currently operates an offender registry in partnership with an existing provider. Through this RFP,

the AGO seeks to explore opportunities for enhancement and expanded capabilities by evaluating all

available options in the marketplace.

The primary challenge is to maintain – or exceed – the current levels of reliability, usability, security, and

support. If a transition to a new provider is pursued, it will be essential to ensure uninterrupted service,

protect data integrity, uphold statutory compliance, and minimize disruption to law enforcement operations

or public access.

The current system meets the operational requirements, supporting compliance with applicable laws,

enabling law enforcement and public safety objectives and providing reliable access to offender data for

both law enforcement agencies and the public.

1 Chapter 109 - Ohio Revised Code | Ohio Laws

Page 5 of 29

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Offender Management System

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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BCI - Offender Management System

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