Fort Dodge Correctional Facility Roof Replacement
| Location: | Iowa |
|---|---|
| Posted: | Nov 10, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP950800-01 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
RFP950800-01
Solicitation
Fort Dodge Correctional Facility Roof Replacement
Solicitation Type
Request for Proposals
County
Description
Description
The State of Iowa Department of Administrative Services (DAS) is seeking professional design services for replacing the existing membrane roofs for Unit A, Boone Unit, and Grove Unit buildings at Fort Dodge Correctional Facility.
Agency Information
Number
005
Name
Administrative Services, Dept
Address 1
1305 E. Walnut St.
Address 2
City/State/Zip
Des Moines, IA 50319
Contact Information
Contact Name
Construction Procurement
Contact Title
Michael Bradbury
Contact Email
Contact Phone Number
(515) 823-9327
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
11/9/2025 1:00:00 PM
Until
12/11/2025 2:00:00 PM
Documents/Attachments
Attachment Preview
RFP COVER SHEET
Administrative Information
STATE OF IOWA
REQUEST FOR PROPOSALS
PROFESSIONAL DESIGN SERVICES
RFP Number RFP950800-01 Title of RFP FDCF Roof Replacement
Agency
Project
Description
Iowa Department of Administrative Services (DAS)
The State of Iowa Department of Administrative Services (DAS) is seeking professional
design services for replacing the existing membrane roofs for Unit A, Boone Unit, and
Grove Unit buildings at Fort Dodge Correctional Facility.
State Issuing Officer:
Michael Bradbury
Issuing Officer
Iowa Department of Administrative Services
Hoover State Office Building, Level 3
1305 East Walnut, Des Moines, IA 50319-0105 Phone: 515-823-9327
Email: construction.procurement@iowa.gov
PROCUREMENT TIMETABLE—Event or Action
Date/Time (Central Time)
State Posts Notice of RFP on TSB website
11/7/2025
State Issues RFP
Pre-Proposal Conference Location and Address:
11/9/2025
Fort Dodge Correctional Facility
1150 L Street, Fort Dodge, Iowa 50501
Questions, requests for clarification, and suggested changes from
Respondents due to Construction Procurement
11/20/2025 @ 10:00 am
12/4/2025 @ 10:00 am
Proposals Due
12/11/2025 @ 2:00 pm
Relevant Websites
Website where Addenda to this RFP will be posted http://bidopportunities.iowa.gov
Website where contract terms and conditions are posted
https://das.iowa.gov/sites/default/files/procurement/pdf/ConsensusDoc803.pdf
Number of Copies of Proposals Required to be Submitted: 1 Digital
Firm Proposal Terms: The minimum number of days following the deadline for submitting Proposals
that the firm guarantees all proposal terms, including price, will remain firm is 120 Days.
1.1 INTRODUCTION
The Iowa Department of Administrative Services (DAS) is seeking proposals from qualified and
available Design companies for services, per RFP cover page, and as outlined in the following
(Sections 1.2 - 1.3). The successful proposal must:
● For the staff that will be assigned, identify and describe qualifications, experience, and
expertise in providing services for similar, or relevant, projects.
● For the staff that will be assigned, provide a list of past similar or relevant projects completed
in the last 5 years, and include brief descriptions of what the projects entailed and a contact
name and phone number (reference). In addition provide estimated project cost, final project
cost at acceptance, and whether it was completed on time.
● Describe the composition of your team. Identify staff to be assigned. Provide resumes of key
individual(s) including education, relevant experience, and certifications/licensing.
NOTE: Any responding company and/or consultant that is part of the project design services
cannot receive an award from the resulting request for bid of construction services.
● Describe the cost estimating, status reporting, and cost reporting procedures you utilize.
● Describe computer program/software capabilities and expertise you utilize. Please describe
your experience.
● Provide a copy of your organizational chart.
● Describe your experience, if any, on designing similar or relevant projects for the State of
Iowa.
● Provide the hourly rates, and anticipated hours by position, for all persons (including sub-
consultants) that will be assigned to the project. Also provide an estimated fee total.
● Identify desired reimbursable charges (the State has limitations, per State of Iowa Accounting
Policies and Procedures 210.245), and all other charges.
1.2 SCHEDULE
DAS is seeking a firm that can commence work upon execution of a contract. Time is of the
essence.
Execution of Designer’s Contract
Tentative Design Kick-Off Meeting
50% Construction Documents and Cost Opinion By
95% Construction Documents and Cost Opinion By
100% Construction Documents and Cost Opinion By
Contractor Bidding
Execution of Contractor’s Contract(s)
Submittals, Procurement and Construction
Week of January 9, 2026
Week of January 16, 2026
February 13, 2026
March 13, 2026
March 27, 2026
April 2026
May 2026
June 2026 to August 2026
Close out
September 2026 to October
2026
1.3 PROJECT DESCRIPTION
Construction Manager (Story Construction) has been engaged for this Project to serve as advisor
to DAS and to provide assistance in administrating the Contract for Design between DAS and the
Designer according to separate contract between DAS and Construction Manager. DAS is currently
seeking design services from qualified firms for a project consisting of replacing the existing
membrane roofs for Unit A, Boone Unit, and Grove Unit buildings at Fort Dodge Correctional
Facility.
Design services shall include:
1.3.1 The contract for this work will be a modified ConsensusDoc 803. See link on cover page
for a sample contract.
1.3.2 All design disciplines necessary to complete the scope of work.
1.3.3 Attend design kick-off meeting onsite to discuss desired outcome of the project with the
Owner, Construction Manager, and Owner’s maintenance staff.
1.3.4 Use of the State of Iowa‘s construction management software program for uploading all
documents, submitting and approving pay apps, and construction administration. The
cost for the use of the software is paid by the Owner.
1.3.5 At a minimum, design roof construction for the following:
1.3.5.1 Remove and demo roof membrane, insulation, flashing.
1.3.5.2 Install new insulation, membrane, flashing.
1.3.6 Existing CAD/PDF if available drawings will be provided to the successful design firm.
Accuracy of drawings shall be verified by the design firm.
1.3.7 Field examination of the existing buildings.
1.3.8 Design for scope of work. Provide material recommendations based on experience,
quality, and price. Recommendations for replacements and upgrades shall include non-
proprietary equipment and systems.
1.3.9 Provide minor drawing work to assist the Construction Manager in the development of
hazardous materials bid package. This shall include providing PDF backgrounds for
identification, by others, of hazardous materials removal.
1.3.10 Designer shall include any and all survey work required for completion of project.
1.3.11 Coordinate with State agencies to confirm utilities that may be abandoned as well as shut
down requirements where required.
1.3.12 Provide detailed input of design schedule to Construction Manager for overall
incorporation into master schedule.
1.3.13 Designer shall assist Construction Manager in the evaluation of long lead times.
1.3.14 Quality control during Design, Preconstruction and Construction.
1.3.15 Compliance with all Federal, State, and applicable Local codes.
1.3.16 Completion of State building and energy code documents, as required.
1.3.17 Design review will be conducted at 50% construction documents, and 95% construction
documents. Review will be conducted with DAS Owner Representative, Construction
Manager, and Facility Representative, at a minimum. Drawings, specifications and cost
opinions (if applicable) shall be provided at least five days prior to each review meeting.
An additional review meeting may be required at the end if there are discrepancies in cost
opinions or constructability review questions.
1.3.18 Review with the State Fire Marshal’s office for approval of plans or exemption from
review. All fees associated with the State Fire Marshal’s office are the responsibility of
the designer.
1.3.19 Develop and distribute agendas and meeting minutes for all meetings during the design
phase.
1.3.20 Designer shall provide any information necessary to obtain utility rebates where
applicable.
1.3.21 Construction cost opinions provided by the Design Professional team during Design (at
50% construction documents, and 95% construction documents) with a Final Estimate for
construction included with bid documents, per Iowa Code.
1.3.22 Construction drawings, specifications (the Construction Manager will produce Divisions
00 and 01), and addenda.
1.3.23 Provide bid alternates as determined during the course of design and bid package
development.
1.3.24 Assist Owner and Construction Manager in obtaining bids from qualified contractors.
1.3.25 Construction administration, including creation of the submittal and closeout items log,
review of and responses to submittals and closeout documentation, RFIs, proposal
requests, change orders, pay applications, periodic site visits, attendance at project
meetings as required, participation / development of contractor punch list, closeout
documentation review and approval, certificates of substantial completion, and
certificates of final completion, as well as development of Architectural Supplemental
Instructions for design revisions, and punch lists within the construction management
software program.
1.3.26 Participation with project team during construction progress meetings as required.
Designer shall participate in monthly conference calls during the construction period.
1.3.27 Field Observation reports, with photos, submitted for each site inspection within five (5)
days of the site visit.
1.3.28 Acknowledgement that all documents are copyright to the State of Iowa and shall be
turned over to the State of Iowa in their native computer format. Any ASIs/RFIs/PRs and
addendums will be expected to be incorporated before final posting. Both the native
computer format and PDF versions shall be uploaded to the construction management
software program at the end of the project.
1.3.29 The Department requests lump sum pricing from the respondents to this RFP, with the
lump sum base scope price being inclusive of all reimbursables, such as printing, mileage
and travel expenses. The Department requests the fee proposal from the respondents to
this RFP be broken down as follows. These breakdown prices will be used as the schedule
of values for billing purposes.
1.3.29.1
1.3.29.2
1.3.29.3
Construction Documents
Bidding or Negotiation Assistance
Construction Phase
Include at a minimum, nine (9) site visits. Design kick off/Building evaluation, Pre-bid
meeting, Construction Field Observation (2), Substantial completion/punch list
development (3), Punch list/Final Completion approval, and one year warranty correction
period visit. Design Review at 95% construction document development will be
conducted via conference call. Beyond these site visits, each proposing firm shall provide
additional visits as they see fit to complete the work of design. In addition to the lump
sum pricing, the Department requests a unit price per construction inspection visit. This
unit price will be additive or deductive based on the number of actual visits made.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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