ITB 26-39-215093 Equipment Rental Blanket Purchase Order (BPO)

Alaska Railroad Corporation 327 W. Ship
Creek Avenue, Anchorage, AK 99501
P.O. Box 107500, Anchorage, AK 99510-7500
Tel: 907-265-2481
leen@akrr.com
October 7, 2026
INVITATION TO BID 26-39-215093
Equipment Rental Blanket Purchase
Order (BPO) Contract
Response Requested: This form must be completed and returned to insure receipt of future addenda or
additional information. Please immediately email this page to: leen@akrr.com
Firms that have not returned this cover sheet will not be informed of addendums and will only be alerted to
addendums by checking with the ARRC procurement officer or by checking ARRC's Solicitations
webpage located at: https://www.alaskarailroad.com/corporate/procurement/solicitations. You can
manually find this webpage by hovering over CORPORATE on the ARRC's home page, then
PROCUREMENT, then selecting SOLICITATIONS on the drop down menu. Bidders must acknowledge
the receipt of all issued addendums in their proposal/bid submittal.
All addenda will be forwarded to the contact name and number listed below.
Company Name: ____________________________________________________
Mailing Address: ____________________________________________________
City, State, Zip: ____________________________________________________
Contact Name: ____________________________________________________
Phone Number: ____________________________________________________
Email Address: ____________________________________________________
The Alaska Railroad Corporation web site: www.alaskarailroad.com
Equipment Rental BPO 1

Alaska Railroad Corporation 327 W. Ship Creek Avenue,
Anchorage, AK 99501
P.O. Box 107500, Anchorage, AK 99510-7500
Tel: 907-265-2481
leen@akrr.com
INVITATION TO BID (ITB) NUMBER: 26-39-215093
Equipment Rental Blanket Purchase Order (BPO)
THIS IS NOT AN ORDER DATE ITB ISSUED: October 7, 2026
SEND MAILED BIDS TO: Alaska Railroad Corporation
Supply Management
Attn: Nancy Lee
327 West Ship Creek Ave.
Anchorage, AK 99501
UNTIL 3:00 PM LOCAL TIME, OCTOBER 28, 2026, THE MAILED BID SHALL CONTAIN THE
FOLLOWING INFORMATION ON THE SEALED ENVELOPE WHEN SUBMITTED:
1: Offeror's Name
2: Date and Time for receipt of offer
3: ITB Solicitation number
Only send required documentation, not the entire ITB solicitation
The Alaska Railroad Corporation ("ARRC") is soliciting bids from interested parties to supply, as-needed,
various pieces of equipment for rental along its rail belt and properties as specified herein commencing
upon award and, at ARRC's option, continuing for four additional one-year periods. Interested parties are
invited to submit a bid to provide said product to ARRC. Bids must be submitted on the bid forms
contained herein and must be delivered to the above address. The bid shall be in a sealed envelope with
the bid 26-39-215093 clearly printed on the face of the envelope. Bids must be complete and in U.S.
dollars. See instructions and conditions enclosed herein. Bids received via facsimile transmission or
email will be considered non-responsive.
IMPORTANT: Material associated with this bid may be funded in part by funds from the Federal Transit
Administration ("FTA") and/or the Federal Railroad Administration (FRA), agencies of the United States
Department of Transportation. This solicitation package contains some provisions that are designated as
applicable to FTA and FRA.
Please direct all responses and/or questions concerning this Invitation to Bid to Nancy Lee, Alaska
Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2481 or email at leen@akrr.com
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All questions must be asked prior to close of business one week prior to the closing date. Any question
received after could result in not being answered.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation
that encourages the participation of DBEs as prime contractors and subcontractors on its contracts
funded in whole or in part by agencies within the U.S. Department of Transportation (USDOT), including
the Federal Transit Administration (FTA), the Federal Railroad Administration (FRA), and the Federal
Highway Administration (FHWA). ARRC has a race-neutral DBE Program and does not set DBE goals
on individual solicitations. Nonetheless, ARRC aspires to achieve an overall DBE participation of 4.0%
in federal fiscal years 2025-2027 on USDOT-funded contracts. If this contract is funded as a whole or in
part by funds from the USDOT, it is imperative that you consult the Federal Terms and Conditions portion
of this solicitation.
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO PAY
PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor-imposed terms and conditions which
conflict with this Invitation to Bid terms and conditions are considered counter offers and, as such, will
cause the Alaska Railroad Corporation to consider the bid non-responsive. If a bidder attaches additional
terms and conditions as part of the bid, such attachments must be accompanied by a disclaimer stating
that in the event of conflict between the terms and conditions of this Invitation to Bid and the terms and
conditions of the bidder/contractor, the terms and conditions of the Invitation to Bid will prevail.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned
an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska
Railroad considers Green Star membership to be a positive business attribute, and regards a
Green Star award as a tangible sign of an organization's commitment to environmental
stewardship and continual improvement within its operations.
Please direct all responses and/or questions concerning this Invitation to Bid to Nancy Lee, Alaska
Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number 907-265-2481 or email at leen@akrr.com
Sincerely,
Nancy Lee
Procurement Administrator
Alaska Railroad Corporation
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INDEX
APPENDIX A MINIMUM QUALIFICATION
APPENDIX B SPECIFIC INSTRUCTIONS AND TERMS
APPENDIX C SERVICE BID FORM
APPENDIX D COST SCHEDULE
APPENDIX E BIDDERS QUESTIONNAIRE
APPENDIX F GENERAL TERMS AND CONDITIONS
APPENDIX G REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID
CONTRACTS
REQUIRED FOR BID
Bids will not be considered if the following documents are not completely filled out and submitted
at the time of bidding:
1. Service Bid Form
2. Cost Schedule
3. Bidder's Questionnaire
4. Required Contract Provisions for Federal-Aid Contracts Signed: Appendix G, Item#25.
Certification regarding use of Contract Funds for Lobbying -31 USC 1352, 49 CFR Part 19,
20.
Equipment Rental BPO 4

APPENDIX A
MINIMUM QUALIFICATIONS
Items to be rented through this solicitation are important to the operation of the ARRC. Vendors who
respond to this solicitation must meet the following minimum qualifications in order to be considered
responsive:
1. Bidder must regularly engage in the commercial rental of equipment and possess, or
demonstrate access to, the equipment, personnel, facilities, maintenance capability, and
financial resources necessary to perform the Contract.
2. Has the authority and capacity to provide full support for all product warranties, including
technical "trouble shooting" support; and
3. Be able to provide audited financial statements demonstrating the financial ability to meet the
requirements of any order that may result from this solicitation if asked to do so.
The ARRC may conduct an inspection of the supplier's facility to include its offices and inventory of the
items being solicited prior to contract award. All offers submitted in response to this solicitation must be
signed by an individual with the legal authority to submit the offer on behalf of the company.
Bids/Proposals from vendors that do not meet the above qualifications will not be considered.
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APPENDIX B
SPECIFIC INSTRUCTIONS AND TERMS
Any resulting contract from this Invitation to Bid shall incorporate the following terms and conditions
contained in this bid package.
METHOD OF BIDDING:
Bids must be submitted in the spaces provided on the bid sheets of this invitation in accordance with the
conditions of bid as stated herein. The bid will not be considered to be complete unless all spaces have
been filled. Consideration for award will be provided to complete bids only. If a bidder wishes to supply
additional information, it may include same along with the bid in the sealed bid envelope.
ARRC RIGHT IN REGARD TO BID:
The Alaska Railroad Corporation reserves the right to reject any or all bids, to waive any informality in
bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the purchaser.
BIDDER/VENDOR TERMS & CONDITIONS: Prospective Bidders are Cautioned to Pay Particular
Attention to this Clause.
Bidder/contractor imposed terms and conditions which conflict with this Invitation For Bid terms and
conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to
consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this
Invitation For Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the
Invitation For Bid will prevail.
SIGNATURE:
All offers shall be signed by an individual authorized to bind the respondent to its provisions, dated, have
proper address, and provide contact telephone number. Prices will be firm for ninety (90) days from the
closing date of this solicitation. Prices accepted for an award will be firm throughout the duration of the
contract.
ASSIGNMENT:
The agreement to be established as a result of this solicitation shall not be assigned by the contractor in
whole or in part without the express written consent of the Alaska Railroad Corporation, nor shall the
contractor have the right to authorize or permit the use of the Alaska Railroad Corporation's equipment
or service facilities by third parties without the express written consent of the Alaska Railroad Corporation.
HOLD HARMLESS:
The contractor shall indemnify the Alaska Railroad Corporation against liability and hold it harmless from
loss in respect to any and all claims and demands whatsoever rising out of the performance of this
agreement, save and except the contractor shall not be liable for acts of negligence of Alaska Railroad
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Corporation employees acting within the scope of their employment. The Alaska Railroad Corporation
shall not be liable for any costs incurred by the bidder in bid preparation.
PERFORMANCE ASSURANCES:
Before final award of any contract as a result of this Invitation For Bid, awarded vendor will be required to
make adequate assurance of performance in the form of verifiable information to the contract officer.
Failure to make adequate assurance shall by signature of this bid render the vendor's bid non responsive
to this Invitation
SPECIFIC TERMS AND CONDITIONS
Any resulting contract from this Invitation to Bid shall incorporate the following terms and conditions
contained in this bid package.
ORDER OF PRECEDENCE:
In the event of a conflict between these Specific Instructions and Terms and the General Terms and
Conditions, the Specific Instructions and Terms shall govern with respect to equipment rental services
provided under this Contract.
AS-NEEDED SERVICE:
Contractor shall provide equipment rentals and related services on an as-needed basis. This Contract is
established on an as-needed, non-exclusive basis. ARRC makes no representation or guarantees
regarding the volume, frequency, or value of equipment rentals that may be requested. Equipment rentals
shall be ordered only as required by ARRC's operational needs and only through an authorized Purchase
Order, release, or other written authorization. ARRC reserves the right to obtain equipment from one or
more awarded Contractors in accordance with the terms of this solicitation and the resulting Contract.
CONTRACT TERM:
The Contract shall become effective upon execution and remain in effect for one (1) year. ARRC may, at
its sole option, renew the Contract for up to four (4) additional one-year periods by providing written notice
to the Contractor. The total Contract term, including all renewals, shall not exceed five (5) years.
RENTAL EQUIPMENT STANDARDS:
Notwithstanding any provision of the General Terms and Conditions requiring supplies to be new,
equipment furnished under this Contract may be used rental equipment. All equipment provided under
this Contract shall be properly maintained and comply with all applicable safety and regulatory
requirements.
EQUPMENT AVAILABILITY:
Contractor shall make commercially reasonable efforts to provide the equipment requested by ARRC as
needed during the term of the Contract. If requested equipment is unavailable, Contractor shall promptly
notify ARRC and identify available substitute equipment that meets or exceeds the requested
specifications and operational requirements. ARRC reserves the right to obtain equipment from another
source when the Contractor cannot meet ARRC's requested schedule, availability, or equipment requirements.
RELEASE PROCEDURE:
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Contractor shall not furnish, mobilize, or deliver rental equipment or provide related services until
authorized by an ARRC-issued Purchase Order or other written authorization from the ARRC Contract
Administrator or authorized representative. Only equipment, services, and charges specifically
authorized by ARRC shall be eligible for payment. All invoices, delivery records, and supporting
documentation shall clearly reference the applicable Purchase Order number.
PRICING:
Rates shall remain fixed for one (1) year of the contract.
PRICE ADJUSTMENTS:
After the first year of the contract, price adjustments shall only be granted upon thirty (30) days notification
by vendor to Contract Administrator in writing. Approval for contract price adjustments shall only be
granted based on the consumer price index (CPI) and/or historic price/cost data.
EQUIPMENT DELIVERY AND CONDITION:
Rental equipment may be picked up by ARRC or, at ARRC's option, delivered by the Contractor to an
ARRC-designated Delivery Point. Anticipated delivery locations include Anchorage and Fairbanks;
however, ARRC reserves the right to designate other locations within its service area as required.
Delivery, mobilization, demobilization, freight, and transportation charges, if any, shall be separately
identified in the Contractor's bid and shall be invoiced only when authorized by ARRC. The Contractor
shall deliver the equipment to the Delivery Point in first-class operating condition and equipped with all
devices, attachments, and safety equipment required for safe, efficient, economical, and continuous
operation. Equipment delivered by the Contractor shall remain the Contractor's responsibility during
transportation until delivered to and accepted by ARRC at the designated Delivery Point. If the equipment
is not delivered in accordance with the foregoing requirements, the Contractor shall promptly remedy the
nonconforming condition or remove the equipment from the Delivery Point within forty-eight (48) hours
after notice from ARRC. In such event, ARRC shall not be liable for any rental, transportation,
mobilization, demobilization, or other related charges or expenses associated with the nonconforming
equipment.
RENTAL PERIOD:
Rental charges shall begin when ARRC accepts possession of the equipment at the applicable Delivery
Point or, when ARRC picks up the equipment, when possession is transferred to ARRC. Rental charges
shall end when the equipment is returned to the Contractor or, when Contractor pickup is required, when
ARRC notifies the Contractor that the equipment is available for pickup at the authorized location. ARRC
shall not be charged for delays in Contractor pickup.
RISK OF LOSS:
ARRC shall be liable for loss or destruction of the rented equipment from the date of ARRC possession
at the Delivery Point (effective date of rental term) until possession is relinquished to the Contractor's
agent upon expiration/termination of the rental term. ARRC shall not be liable for loss or damage incurred
during Mobilization or Demobilization. In no event shall ARRC be liable for loss of rentals or any other
consequential damages.
CLAIMS:
The Contractor shall provide ARRC written notice of any claim for equipment loss or damage within thirty
(30) calendar days after the equipment is returned or made available for Contractor pickup. The notice
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shall describe the alleged damage, identify the applicable pre-rental and post-rental condition reports,
and include supporting documentation of the claimed repair cost. ARRC shall not be liable for ordinary
wear and tear, loss of rental income, or other consequential damages.
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APPENDIX C
ALASKA RAILROAD CORPORATION SERVICE BID FORM
NAME _________________________________________________
ADDRESS _________________________________________________
__________________________________________________
To the CONTRACTING OFFICER, ALASKA RAILROAD CORPORATION:
In compliance with your Invitation for Bids No.: ______________________, dated
___________________, the Undersigned proposes to furnish and deliver all the supplies, materials or
equipment and perform all the work required in said Invitation according to the specifications and
requirements contained therein and for the amount and prices named herein as indicated on the Cost
Schedule, which is made a part of this Bid.
The Undersigned hereby agrees to execute the said contract and bonds, if any, within Ten (10) Calendar
Days, or such further time as may be allowed in writing by the Contracting Officer, after receiving
notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case
the Undersigned does not, the accompanying bid guarantee, if any, shall be forfeited to the Alaska
Railroad Corporation as liquidated damages, and said Contracting Officer may proceed to award the
contract to others.
The Undersigned agrees to commence performance within Ten (10) Calendar Days after the effective
date of the Notice to Proceed and to complete performance by _________________________, unless
extended in writing by the Contracting Officer.
The Undersigned acknowledges receipt of the following addenda to the requirements and/or
specifications for this Invitation for Bids (give number and date of each).
Addendum Number/Dated Addendum Number/Dated Addendum Number/Dated
________________________ _____________________ _______________________
________________________ _____________________ _______________________
NON-COLLUSION AFFIDAVIT
The Undersigned declares, under penalty of perjury under the laws of the United States, that neither
he/she nor the firm, association, or corporation of which he/she is a member, has, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in
restraint of free competitive bidding in connection with this Bid.
The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by
affixing his/her signature below:
________________________________________ _________________________________
Name and Title of Person Signing Signature
________________________________________ ______________________________________
Telephone Number E-MAIL ADDRESS
Form 395-129
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