IFB 26062Z 9,200-LB GVWR 4-Wheel Drive Pickup Truck

AD # 10/7 & 10/9 INVITATION FOR BID
IFB #26062Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
9,200-LB GVWR 4-WHEEL DRIVE PRICKUP TRUCK
For Further Information Contact: Date: October 7, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 10:00 A.M. local (Dayton OH) time on October 21, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a 9,200-LB GVWR 4-
Wheel Drive Pickup Truck - with firm pricing from October 21, 2026, to December 31, 2026, and three additional
options to renew at the City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26062Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City reserves the right to award one or more vendors. Vendors are not required to submit pricing for every line item. Purchase Orders may
be issued throughout the contract term, and the City is not obligated to purchase any minimum quantity. The initial contract term and renewal
options shall be identified in the Invitation for Bid. Initial term pricing shall remain firm and include all costs necessary to provide a
complete and operational vehicle unless otherwise specified. Vehicles may be purchased through factory order or dealer inventory
methods. Renewal pricing shall be based on MSRP less the awarded percentage discount in effect at the time of Purchase Order
issuance. The awarded discount shall remain in effect for all renewal periods unless adjusted and approved by the City. Any requested
adjustment shall include supporting documentation. If a vehicle is discontinued, unavailable, or replaced, the vendor shall provide an
acceptable successor model or equivalent and identify any material changes. The City reserves the right to approve or reject replacement
vehicles, request pricing or vehicle documentation, delay orders, and modify or cancel Purchase Orders when manufacturer changes affect
pricing, availability, or operational requirements.
VEHICLE INFORMATION
1. 1 Each 9,200-LB GVWR 4-WHEEL DRIVE PICKUP TRUCK
More or Less
Manufacturer: ______________________________________
Model: ______________________________________
Model Year: ______________________________________
Warranty Information: ______________________________________
INITIAL CONTRACT TERM PRICING
Factory Order Unit Price:
(Vehicle ordered directly from the manufacturer following issuance of a Purchase Order.)
$________________________ Each
________________________ Delivery Date (Days after receipt of order)
Dealer Inventory Unit Price:
(New vehicle available through dealer inventory or scheduled delivery that substantially complies with the City's specifications. Minor
variations may be accepted at the City's discretion.)
$________________________ Each
________________________ Delivery Date (Days after receipt of order)
Price shall remain firm throughout the initial contract term, through December 31, 2026. Yes No
If No, pricing valid through: __________________________
Is the pricing submitted under an existing Cooperative Purchasing Program? Yes No
If Yes, provide the Cooperative Purchasing Program name and applicable contract number.
Contract number: ______________________________________

IFB #26062Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
RENEWAL PRICING
Percentage Discount from MSRP:
The awarded percentage discount shall apply to the manufacturer's published MSRP for vehicles and factory-installed options during all
renewal periods.
__________ %
RENEWAL PARTICIPATION
Vendor participation in renewal periods does not obligate the City to exercise any renewal option. Renewals shall be based on vendor
performance, pricing, availability, funding, and the City's best interest.
Vendor agrees to participate in the following renewal periods:
Renewal Year 1 - January 1, 2027 through December 31, 2027: Yes No
Renewal Year 2 - January 1, 2028 through December 31, 2028: Yes No
Renewal Year 3 - January 1, 2029 through December 31, 2029: Yes No
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with- By: _________________________________________________
in 90 calendar days after bid opening unless other- (Please Print or Type) Name and Title
wise stated.
Signature: ___________________________________________
Phone No._________________________
Federal ID #: __________________________________________

IFB #26062Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26062Z Part 1, IFB No.
26062Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26062Z - 9,200 LB GVWR 4-WHEEL DRIVE PICKUP TRUCK
Time: Oct 21, 2026 10:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/76616015859?pwd=tzpbdgkZ0EpyNblUVl0N6p194UiYLW.1
Meeting ID: 766 1601 5859
Passcode: Me0ib3

IFB #26062Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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SPECIFICATIONS
FOR A
9,200-LB GVWR 4-Wheel Drive
Pickup Truck
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest model
in current production. All equipment must comply with all applicable Federal, State, and Local regulations, including but
not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment does
not fully comply with these requirements but can be modified to meet specifications, such modifications must be clearly
documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by the Original
Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting literature
submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all bids, and accept
the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the bid
submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard paper
copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer service
centers located within the State of Ohio. Warranty service must be available at one or more authorized service locations
reasonably accessible to the City of Dayton for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service location(s),
and contact person(s). Failure to provide adequate warranty service availability or required documentation may result in bid
rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest and
best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the City of Dayton, Division of
Fleet Management at 1010 Ottawa Street, Dayton, Ohio 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available from
existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90) calendar days
after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be delivered within one
hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase order, subject to manufacturer
production schedules. Bidders must clearly identify in their bid whether vehicles are offered as on-the-lot inventory or order
bank units. Delivery time may be considered in bid evaluation and shall be a contractual obligation. Extensions to delivery
timelines may be considered only for documented manufacturer delays beyond the bidder's control and must be approved
in writing by the City. Failure to meet the applicable delivery requirements may result in remedies as provided in the
contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in the
City's best interest.

Overview
These specifications describe a fuel-efficient, minimum 9,200 GVWR, four-wheel drive, extended-cab pickup truck for
use by the City of Dayton.
GVWR & Towing Capacity
* Minimum 9,200-pound GVWR rating
* Minimum 10,000-pound towing capacity
Fuel Tank
* Largest single tank capacity available, minimum 30 gallons
Chassis
* Extended Cab (w/ suicide 2nd row doors)
* Suspension package suitable for minimum 3,600-pound payload capacity
* Highest rear axle ratio that meets the GVWR and towing requirements
* Power steering with oil cooler if hydraulically assisted
* Power anti-lock disc brakes on all wheels
* Five (5) full-size wheels and radial tires with all-season tread design
* Frame-mounted front tow hooks
* Skid plates
* Trailer towing package
Engine
* Minimum 300 HP, 365 lb.-ft torque, naturally aspirated gasoline engine
* Maximum capacity cooling system that maintains engine temperature at idle speed in 120 degreesF ambient temperature with
A/C operating
* Thermostatically controlled clutch fan
* Engine oil cooler
Transmission & Transfer Case
* Minimum heavy-duty 6-speed automatic overdrive transmission
* 2-speed transfer case with heavy-duty cooler
* Transfer case shall allow shifting while moving, controlled by a dash-mounted switch
Electrical System
* Minimum 220-amp alternator
* Minimum 750 CCA battery
* Daytime running lights
* Cargo area lighting
Body
* Manufacturer's standard tinted glass in all windows
* Break-away type, outside heated rearview mirrors with convex spot mirrors, adjustable for trailer towing
* Cab steps, OEM or acceptable equal
* 8-foot bed length
* Body painted in the manufacturer's standard white
Interior
* Heavy-duty interior package
* Vinyl seat coverings
* Dual sun visors
* Seat belts with retractors
* Driver & front passenger airbag restraint system
* Side-impact airbags
* Heavy-duty door panels
* Neoprene floor coverings

* Removable all-weather floor mats
* Ignition and doors keyed the same
* Four (4) sets of keys (programmed before delivery)
Instruments & Accessories
* Air conditioning with manual fresh-air temperature-controlled heater and windshield defroster
* Full instrument cluster including hour meter, voltmeter, coolant temperature, and oil pressure gauges with warning lights
* Cruise control
* 12-volt accessory power outlet in the dash
* AM/FM radio
* Interior-mounted day/night rearview mirror
* Power windows, door locks, and heated side-view mirrors
* Factory-installed rear-view/backup camera system
* Factory-installed integrated trailer brake controller
* Minimum four (4) factory-installed accessory switches
Trailer Hitch
* Class IV receiver-type trailer hitch
* Safety chain attachment points
* Trailer wiring connector (7-way blade-style, Draw-Tite #18030 or acceptable equal)
* Adjustable-height Pintle-Ball type receiver with a 2" ball (minimum 10,000 lb. capacity)
Rustproofing/Undercoating
* Complete unit treated with Linex System or acceptable equal
* Equivalent rustproofing/undercoating must provide durability, impact resistance, and corrosion protection documentation
Bedliner
* Linex brand spray-on bed liner applied to the floor and inside sides of the truck bed
* Equivalent bedliner must meet durability standards
Warranty
* Bumper-to-Bumper Coverage: 3 years / 36,000 miles (minimum)
* Powertrain Coverage 5 years / 60,000 miles (minimum)
* EV/HEV Battery Coverage (if applicable): 8 years / 100,000 miles (minimum)
* Corrosion Crotection: 5 years / Unlimited miles (minimum)
* Roadside Assistance (if applicable): Manufacturer's standard coverage

Vehicle Specifications:
* Manufacturer: __________________________
* Model: __________________________
* Year: __________________________
* Trim Level: __________________________
* Proposed Fuel Type: __________________________
* Horsepower: __________________________ HP
* Torque: __________________________ lb-ft
* GVWR (Gross Vehicle Weight Rating): __________________________ lbs
* Payload Capacity: __________________________ lbs
* Towing Capacity (if applicable): __________________________ lbs
* Drivetrain (2WD/4WD/AWD): __________________________
* Transmission Type: __________________________
* Estimated Fuel Economy (MPG or MPGe for electric): __________________________
* Battery Capacity (if applicable, kWh): __________________________
* Charging Time (if applicable, Level 2/DC Fast): __________________________
* Range per Full Charge or Tank (miles): __________________________ miles
* Wheelbase: __________________________ inches
* Overall Vehicle Length: __________________________ inches
* Warranty Coverage (Bumper-to-Bumper): ________________ miles / _________ months
* Warranty Coverage (Powertrain): ________________ miles / _________ months
* Warranty Coverage (EV/HEV Battery): ________________ miles / _________ months
* Warranty Coverage (Corrosion): ________________ miles / _________ months
* Roadside Assistance: ________________ miles / _________ months
* Safety Features (e.g., collision warning, lane assist, etc.): __________________________
* Infotainment/Connectivity Features: __________________________
* Driver Assistance Systems: __________________________
* Lead Time for Delivery: __________________________ days
Exceptions or Deviations: Bidders shall list any exceptions or deviations from the specifications: