3000012809 Division of Comparative Medicine Animal Husbandry Supplies

STATE OF NORTH CAROLINA
The University of North Carolina at Chapel Hill
Invitation for Bid #: 3000012809
Division of Comparative Medicine Animal Husbandry Supplies
Date Issued: 6/4/2026
Submit Written Questions: 06/16/2026 at 1:00PM EST
Bid Opening Date: 07/10/2026
At 10:00 AM EST
Direct all inquiries concerning this IFB to:
Connie Dragicevich
Scientific & Research Supplies/Services Manager
Email: cdrag1@unc.edu

STATE OF NORTH CAROLINA
Invitation for Bids #
3000012809
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This
page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available
for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at https://evp.nc.gov/SignIn?returnUrl=%2F
Ver. 11/2023

STATE OF NORTH CAROLINA
The University of North Carolina at Chapel Hill
Refer ALL Inquiries regarding this IFB to: Invitation for Bids # 3000012809
Connie Dragicevich Bids will be publicly opened: 07/10/2026 at 10:00 AM EST
Using Agency: University of North Carolina at Commodity No. and Description: Animal husbandry supplies for UNC's
Chapel Hill Division of Comparative Medicine
Requisition No.: 1001144571
If you would like to join for opening, please use the link below.
https://unc.zoom.us/j/91008750705
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish
and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this bid response to the IFB, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not
aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this bid, Vendor certifies that they have read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL
TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
Ver: 11/2023 1

Bid Number: 3000012809 Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this
IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement
between the parties ("Contract"). THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL GENERAL TERMS AND CONDITIONS are
incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually
agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of University of Chapel Hill)
Ver: 11/2023 2

Bid Number: 3000012809 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND .......................................................................................... 5
1.1 CONTRACT TERM................................................................................................................. 5
2.0 GENERAL INFORMATION .................................................................................................... 5
2.1 INVITATION FOR BID DOCUMENT ....................................................................................... 5
2.2 E-PROCUREMENT FEE ........................................................................................................ 5
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5
2.4 IFB SCHEDULE ..................................................................................................................... 6
2.5 SITE VISIT or PRE-BID CONFERENCE ................................................................................ 6
2.6 BID QUESTIONS ................................................................................................................... 6
2.7 BID SUBMITTAL .................................................................................................................... 6
2.8 BID CONTENTS ..................................................................................................................... 7
2.9 ALTERNATE BIDS ................................................................................................................. 7
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................ 7
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS .................................................. 7
3.1 METHOD OF AWARD ............................................................................................................ 7
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ......... 8
3.3 BID EVALUATION PROCESS ................................................................................................ 8
3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9
3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................... 9
4.0 REQUIREMENTS ................................................................................................................... 9
4.1 PRICING ................................................................................................................................ 9
4.2 ESTIMATED QUANTITIES ..................................................................................................... 9
4.3 PRODUCT IDENTIFICATION ................................................................................................. 9
4.4 TRANSPORTATION AND IDENTIFICATION ....................................................................... 10
4.5 DELIVERY ............................................................................................................................ 10
4.6 AUTHORIZED RESELLER ................................................................................................... 10
4.7 WARRANTY ......................................................................................................................... 10
4.8 MAINTENANCE OPTION ..................................................................................................... 11
4.9 [SAMPLES] [DEMONSTRATION] [DESCRIPTIVE LITERATURE] ....................................... 11
4.10 HUB PARTICIPATION .......................................................................................................... 11
4.11 REFERENCES ..................................................................................................................... 11
4.12 VENDOR'S REPRESENTATIONS ....................................................................................... 11
4.13 FINANCIAL STABILITY ........................................................................................................ 11
4.14 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 11
4.15 NC COVID-19 VACCINATION AND TESTING REQUIREMENT ......................................... 11
4.16 FEDERAL COVID-19 VACCINATION REQUIREMENT ....................................................... 12
4.17 LOBBYING ACTIVITY CERTIFICATION FOR FEDERAL GRANTS ................................... 12
5.0 PRODUCT SPECIFICATIONS ............................................................................................. 12
REQUIREMENTS ................................................................................................................. 12
5.2 CERTIFICATION AND SAFETY LABELS ............................................................................. 12
5.3 DEVIATIONS ........................................................................................................................ 12
6.0 CONTRACT ADMINISTRATION .......................................................................................... 12
Ver: 11/2023 3

Bid Number: 3000012809 Vendor: ____________________________________
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ......................................................... 12
6.2 POST AWARD PROJECT REVIEW MEETINGS .................................................................. 13
6.3 CONTINUOUS IMPROVEMENT .......................................................................................... 13
6.4 PERIODIC [WEEKLY, MONTHLY] STATUS REPORTS ...................................................... 13
6.5 ACCEPTANCE OF WORK ................................................................................................... 13
6.6 INVOICES ............................................................................................................................ 13
6.7 DISPUTE RESOLUTION ...................................................................................................... 13
6.8 PRODUCT RECALL ............................................................................................................. 13
6.9.1 PRICE ADJUSTMENTS ....................................................................................................... 14
6.10 CONTRACT CHANGES ....................................................................................................... 14
7.0 ATTACHMENTS .................................................................................................................. 15
ATTACHMENT A: PRICING.................................................................................................................. 15
ATTACHMENT B: INSTRUCTIONS TO VENDORS ............................................................................. 15
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS ...................................... 15
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ................................................. 15
ATTACHMENT E: CUSTOMER REFERENCE FORM .......................................................................... 15
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR .............................................. 15
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ...................................................... 15
ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING ............................................. 15
ATTACHMENT I: VENDOR REQUIREMENTS ..................................................................................... 15
Ver: 11/2023 4

Bid Number: 3000012809 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. The intent of
this solicitation is to award an Agency Contract.
1.1 CONTRACT TERM
The contract shall begin on the executed date of the award contract to follow this IFB. The term shall be one (1) year and the
University shall have the option to renew the contract for up to two (2) subsequent years for a total term length of three (3)
years.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 E-PROCUREMENT FEE
This section intentionally omitted.
2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the University of North Carolina at Chapel Hill General
Terms and Conditions, all relevant exhibits and attachments, and any other components made a part of this IFB and comply
with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and
other changes that may be issued in connection with this IFB.
If Vendors have questions or issues, or exceptions regarding any component within this IFB, those must be submitted as
questions in accordance with the instructions in the BID QUESTIONS Section. If the University determines that any changes will
be made as a result of the questions asked, then such decisions will be communicated in the form of an IFB addendum. The
University may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been
addressed during the question-and-answer period, prior to contact award.
Other than through this process or negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's bid. This applies to any language
appearing in or attached to the document as part of the Vendor's bid that purport to vary any terms and conditions or Vendors'
instructions herein or to render the bid non-binding or subject to further negotiation. Vendor's bid shall constitute a firm offer
that shall be held open for the period required herein ("Validity Period" above).
The University may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this IFB
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiations and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's bid as nonresponsive.
Ver: 11/2023 5

Bid Number: 3000012809 Vendor: ____________________________________
2.4 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue IFB University 06/04/2026
Submit Written Questions Vendor 06/16/2026 at 1:00 PM EST
Provide Responses to Questions University 06/23/2026
Submit Bids Vendor By 07/10/2026 10:00 AM EST
Contract Award University TBD
2.5 SITE VISIT or PRE-BID CONFERENCE
This section intentionally omitted.
2.6 BID QUESTIONS
Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid
possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the "Submit Written
Questions" date and time provided in the IFB SCHEDULE Section above, unless modified by Addendum.
Written questions shall be e-mailed to cdrag1@unc.edu by the date and time specified above. Vendors will enter "IFB -
3000012809: Questions" as the subject for the email. Question submittals will include a reference to the applicable IFB section
and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the University's response, and any additional terms deemed
necessary by the University will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov,
and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any University
personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered authoritative
or binding. Vendors shall rely only on written material contained in an Addendum to this IFB.
2.7 BID SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Vendor shall bear the risk of late submission due to unintended or
unanticipated delay. It is the Vendor's sole responsibility to ensure its bid has been received as described in this IFB by the
specified time and date of opening. The date and time of receipt will be marked on each bid when received. Any bid or portion
thereof received after the bid submission deadline will be rejected.
All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP). Additional information can be
found at the eVP updates for Vendors link: https://eprocurement.nc.gov/news-events/evp-updates-vendors.
Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Vendors are strongly encouraged to allow sufficient time to upload bids.
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall
be deemed to have read and understood all information in this IFB and all Addenda thereto.
Ver: 11/2023 6

Bid Number: 3000012809 Vendor: ____________________________________
2.8 BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
University rejecting Vendor's bid, in the University's sole discretion
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Cover Letter, which must contain all of the following; (i) a statement that confirms that the Vendor has read the IFB in its
entirety, including all links, and all Addenda released in conjunction with the IFB; (ii) a statement that the Vendor agrees
to perform in accordance with the scope of work, requirements, and specifications contained herein; and (iii) Vendor's
agreement to comply with all instructions, terms and conditions, and attachments.
b) Title Page: Include the company name, address, phone number and authorized representative along with the Bid
Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.
d) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
e) Completed version of ATTACHMENT A: PRICING
f) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
g) Completed version of ATTACHMENT E: CUSTOMER REFERENCE FORM
h) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
i) Completed and signed version of ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION
j) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable
k) Completed version of ATTACHMENT I: VENDOR REQUIREMENTS
2.9 ALTERNATE BIDS
This section intentionally omitted.
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
Relevant definitions for this IFB are provided in 01 NCAC 05A .0112 and in the Instructions to Vendors referenced below which
are incorporated herein by this reference.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the University shall use to award contracts, as supplemented by
the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however,
all award decisions shall be in the University's best interest.
All responsive bids will be reviewed, and award will be based on the responsive bid(s) offering the lowest price that meets the
specifications to include any required verifications set out herein such as but not limited to Attachment I: Vendor Requirements,
past performance, references, and financial documents.
While the intent of this IFB is to award a Contract to a single Vendor for all line items the University reserves the right to make
separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this IFB in
its entirety without awarding a Contract, if it is considered to be most advantageous to the University to do so.
Ver: 11/2023 7

Bid Number: 3000012809 Vendor: ____________________________________
If a Vendor selected for award is determined by the University to be a non-resident of North Carolina, all responsive bids will
be reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity
to match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to
ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the University
will then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance
with the process that implements G.S. 143-59 and Executive Order #50.
The University reserves the right to waive any minor informality or technicality in bids received.
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
While this IFB is under evaluation, the responding Vendor, including any subcontractors and suppliers, is prohibited from
engaging in conversations intended to influence the outcome of the evaluation. See the Paragraph 29 of the Instructions To
Vendors entitled COMMUNICATIONS BY VENDORS.
Each Vendor submitting a bid to this IFB, including its employees, agents, subcontractors, suppliers, subsidiaries and affiliates,
is prohibited from having any communications with any person inside or outside the using agency; issuing agency; other
government agency office or body (including the purchaser named above, any department secretary, agency head, members
of the General Assembly and Governor's office); or private entity, if the communication refers to the content of Vendor's bid
or qualifications, the content of another Vendor's proposal, another Vendor's qualifications or ability to perform a resulting
contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the
effect of directly or indirectly influencing the evaluation of proposals, the award of a contract, or both.
Any Vendor not in compliance with this provision shall be disqualified from evaluation and award. A Vendor's proposal may be
disqualified if its subcontractor and/or supplier engage in any of the foregoing communications during the time that the
procurement is active (i.e., the issuance date of the procurement until the date of contract award or cancellation of the
procurement). Only those discussions, communications or transmittals of information authorized or initiated by the issuing
agency for this IFB or inquiries directed to the purchaser named in this IFB regarding requirements of the IFB (prior to proposal
submission) or the status of the award (after submission) are excepted from this provision.
3.3 BID EVALUATION PROCESS
Only responsive submissions will be evaluated.
The University will conduct an evaluation of responsive Bids, as follows:
1. Bids are requested for the items as specified, or item(s) equivalent in design, function and performance. The University
reserves the right to reject any bid on the basis of fit, form and function as well as cost. All information furnished on this
bid may be used as a factor in determining the award of this contract.
2. At that date and time specified as the bid opening, the package containing the bids from each responding firm will be
opened publicly and the name of the Vendor and the price(s) bid announced.
3. The University shall review all Vendor responses to this IFB to confirm that they meet the specifications and
requirements of the IFB. The University reserves the right to waive any minor informality or technicality in bids received.
4. For all responses that pass the initial review process, the University will review and assess the Vendors' pricing. The
University may request additional formal responses or submissions from any or all Vendors for the purpose of
clarification or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the
University is not required to request clarification, and often does not. Therefore, all bids should be complete and reflect
the most favorable terms available from the Vendor. Prices bid cannot be altered or modified as part of a clarification.
5. Bids will be evaluated, based on the award criteria identified in Section 3.1 METHOD OF AWARD.
Upon completion of the evaluation process, the University will make Award(s) based on the evaluation and post the award(s)
to the State's eVP website under the IFB number for this solicitation. Award of a Contract to one Vendor does not mean that
Ver: 11/2023 8