Download Solid Waste Disposal Services Quote Request

Andrea Sanders
Commissioner
QUOTE REQUEST (QR)
SOLID WASTE DISPOSAL SERVICES
QR No. 2026SWDS002
Issue Date: August 24, 2026
MDCPS WELCOMES PARTICIPATION OF MINORITY BUSINESSES
Contact Person:
Parker Dickerson
Contracts@mdcps.ms.gov
750 N State Street
Jackson, MS 39202
(601) 359-4368
INVITATION: Subject to the attached and referenced terms and conditions, quotes for the
acquisition of the products/services described in this QR will be received at this office until
September 17, 2026, by 12:00 p.m., CT.
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QR No. 2026SWDS002

1. PURPOSE
The Mississippi Department of Child Protection Services (MDCPS) is requesting quotes from qualified
respondents to provide Solid Waste Disposal Services for MDCPS at 750 North State Street, Jackson,
Mississippi
MDCPS intends to award one (1) contract for the services mentioned but reserves the right to reject all
quotes during any stage of the procurement process.
2. TERM
The anticipated contract period will begin on October 1, 2026, and end on September 30, 2028.
3. COMPENSATION
Compensation for services will be in the form of a firm fixed-rate agreement. A unit price shall be given
for each service requested with that unit price remaining unchanged throughout the contract.
Contractor shall be compensated on a monthly basis at the firm, fixed pick-up rates specified in the
Contractor's quote. The pick-up rates shall remain firm for the duration of the two-year term of the resultant
contract. The total compensation payable shall be based on the actual number of pick-ups performed and
properly invoiced at the agreed upon rates.
Payments shall be submitted on invoices in a format agreed upon by MDCPS and the Contractor. Invoices,
at a minimum, shall include: contract number, invoice number, and itemization of each pick-up performed
(inclusive of receptacle type picked-up, date of pick-up, and quoted unit price per pick-up).
4. SCOPE OF SERVICES
The selected Contractor shall provide solid waste disposal services for the MDCPS Central Office located
at 750 North State Street, Jackson, Mississippi 39202.
A. Contractor Responsibilities:
1. Provide and place the following contractor-owned receptacles at MDCPS Central Office:
a) 1 - 30 cubic yard Self-Contained Compactor (deodorized);
2. Collect all solid waste from MDCPS Central Office location and dispose of waste in a duly
licensed and permitted landfill, recycle facility, or other waste disposal site that meets or
exceeds all applicable local, state, and federal laws, ordinances, rules, and regulations for
solid waste disposal.
3. Retrieve and empty receptacles on an as-needed* basis when notified by MDCPS, haul
receptacle contents to a landfill, recycle facility, or waste disposal site, empty the contents,
and return empty receptacles back to MDCPS Central Office. "As-needed" for frequency
and pricing purposes is defined as an average of three (3) times per month for Self-
Contained Compactor (deodorized)
a) For MDCPS pick-up requests before 2:00 P.M., CT, Contract will pick-up and haul on
that date;
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QR No. 2026SWDS002

b) For MDCPS pick-up requests after 2:00 P.M., CT, Contractor will pick-up and haul by
12 noon on the following day.
c) In the event of a pick-up date falling on a holiday, scheduled pick-ups shall be provided
on either the day prior to or a day succeeding the established collection day.
4. Contractor shall maintain the area around the receptacles at MDCPS by collecting
overflowing materials.
5. Contractor shall conduct regular maintenance of receptacles to ensure that receptacles are
clean and in serviceable condition at all times during the entire term of the contract.
Contractor shall steam clean receptacles when appropriate or as requested by MDCPS.
Contractor shall repair or replace damaged receptacles within three (3) business days of
MDCPS notifying Contractor of damaged or malfunctioning receptacles. MDCPS staff will
examine receptacles and evaluate service performance to ensure services are properly
rendered.
6. Contractor is responsible for any applicable permits, licenses, or fees required to perform
the serviced described in this Quote Request.
7. Contractor shall place identifying numbers on each Contractor-owned receptacle placed at
MDCPS. Contractor shall prepare and maintain an inventory of receptacles placed at
MDCPS and provide a copy of that inventory to MDCPS.
8. Contractor shall prepare and maintain a log reflecting each solid waste collection and
disposal from each receptacle located at MDCPS (Pick-Up Log). The Pick-Up Log shall
contain the following information:
a) date of pick-up;
b) dumpster number;
c) dumpster tonnage;
d) nature of waste (garbage or other); and
e) other appropriate information.
9. Each load for disposal shall be weighed by a licensed weigh scale operator and the scale
tickets shall be maintained in the Contractor's records. The Contractor shall provide
MDCPS a copy of the Contractor's Pick-Up Log entries and scale tickets for each month's
activity no later than the 15th day of the following month.
10. Contractor shall provide monthly servicing and repair of the Self-Contained Compactor
receptacle.
11. Contractor shall maintain a fleet of trucks sufficient to perform its obligations herein which
shall include the capacity to pick up and empty the receptacle types required under this
contract. Contractor shall be responsible for the upkeep, maintenance, repair, and
replacement of all vehicles and equipment used in its operations. Contractor shall maintain
such items in a clean and serviceable condition during the term of the contract.
12. In the event MDCPS requires additional receptacles beyond the scope provided herein,
MDCPS will provide Contractor at least 24 hours' notice to provide one (1) 30 cubic yard
roll-off dumpster within 24 hours of MDCPS request.
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QR No. 2026SWDS002

5. QR QUESTIONS
Questions shall be submitted no later than 12:00pm, CT on September 3, 2026, via email to
contracts@mdcps.ms.gov.
MDCPS anticipates posting written responses to questions as an amendment to this Quote Request by
5:00pm, CT on Friday, September 7, 2026. If an amendment to this Quote Request is issued, Offerors
must complete, sign, and include the Acknowledgement of Amendment form (Attachment H) as part of
their Quote Packet submission.
6. QUOTE PACKET SUBMISSION
Offeror's quote, and all required attachments within this Quote Request, shall be completed, signed, and
submitted to MDCPS by no later than September 17, 2026, at 12:00pm, CT.
Offeror's quote packet shall be submitted to MDCPS via email to contracts@mdcps.ms.gov. The subject
line of the submission email shall include the following:
["Offeror's Name] - QRSWDS2026002 - Solid Waste Disposal Services
Contracts@mdcps.ms.gov shall acknowledge receipt of a timely submitted email quote via a reply email.
Quotes received after the above deadline will not receive a reply email and shall be considered late and not
accepted.
Timely submission of a quote packet is the responsibility of the Offeror. Quote packets received after
the above specified time, shall be considered LATE and will be rejected. Late quote packets are deemed
non-responsive and will not be considered for further evaluation but will be recorded as LATE and included
in the agency procurement file.
A. Completed Quote Packet - In order for a Quote Packet to be considered responsive to the Quote
Request, Offeror's shall properly complete, sign, and submit the following as QR Minimum
Requirements:
1) Completed and signed Quote Form (Attachment A) - inclusive of any addenda;
2) Certifications and Assurances (Attachment B)
3) Debarment Verification Form (Attachment C)
4) Proprietary Information Form (Attachment D)
5) Contract Draft Acknowledgment (Attachment E)
6) Acknowledgement of Amendment (Attachment H) - (as applicable)
B. Required Documentation PRIOR TO contract execution - The below information MUST be
submitted prior to contract execution; HOWEVER Offerors are strongly encouraged to provide
the below information as part of their Quote Packet submission:
1) Minority Vendor Self-Certification (Attachment F)
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2) E-Verify documentation (if applicable)
3) Completed W-9
4) Proof of registration with MS Secretary of State (if applicable)
5) Certificate of liability insurance
6) Workers' compensation, general liability, and fidelity bond insurance (MDCPS must be listed
as an additional insured)
7) Registration in MAGIC (https://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-
vendors/supplier-selfservice/)
7. AWARD
Award will be made to the vendor whose quote is determined, in writing, to be responsive, responsible, and
offers the lowest, reasonable unit pricing. All Offerors will be notified of MDCPS' intent to award.
8. CONTRACT TERMS & CONDITIONS
An awarded Offeror will be expected to execute a contract substantially similar to the draft contract without
expectation of negotiation. A draft version of the MDCPS contract is attached and incorporated as
Attachment G to this Quote Request.
The resultant contract from this solicitation will be comprised of the following:
1) Base Contract - (included as Attachment G to this Quote Request);
2) Exhibit A - Scope of Services (as reflected within Section 4 of this Quote Request);
3) Exhibit B - 2nd Modified Mississippi Settlement Agreement and Reform Plan - available at
MDCPS website using https://www.mdcps.ms.gov/about/olivia-y-lawsuit/ (as referenced
within Section 3 of Attachment G to this Quote Request); and
4) Exhibit C - Budget (based off of awarded vendor's Attachment A - Quote Form submitted in
response to this Quote Request)
9. QR ATTACHMENTS
1) Attachment A - Quote Form
2) Attachment B - Certifications and Assurances
3) Attachment C - Debarment Verification Form
4) Attachment D - Proprietary Information Form
5) Attachment E - Contract Draft Acknowledgement
6) Attachment F - Minority Vendor Self-Certification
7) Attachment G - MDCPS Contract Draft
8) Attachment H - Acknowledgement of Amendment
10. DISCLAIMER & RIGHTS RESERVED
MDCPS is not responsible for any costs incurred in the preparation or presentation of a quote. All such
expenses are the sole responsibility of the respondent. MDCPS reserves the right to:
Reject any and all quotes
Disqualify respondents who take exception to required terms or fail to meet specifications
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QR No. 2026SWDS002

Modify the RFQ schedule or scope as necessary.
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QR No. 2026SWDS002

ATTACHMENT A
Quote Form
Date Submitted: Deadline Date: September 14, 2026
Respondent's Organization Information:
Name of Organization: __________________________________________________________
Mailing Address: ______________________________________________________________
Authorized Official: ____________________________________________________________
Title: ________________________________________________________________________
Phone: ( )_________________________________________________________________
Email: _______________________________________________________________________
Tax I.D.#: _____________________________________________________________________
UEI #: ______________________________________________________________________
BUSINESS ID#
(Issued from Mississippi Secretary of State's Office (Out-of-state corporations ONLY)): ______________________
Certificate of Liability Insurance Period of Coverage: ________________________________
Contact Person for Respondent:
Name: __________________________________________ Title: ________________________
Mailing Address:_______________________________________________________________
Phone: ( )_________________________________________________________________
Email: _______________________________________________________________________
Capability to Provide Services: Offerors shall include a narrative response describing and outlining
Contractor approaches and capabilities to meet the Scope of Services requirements within Section 4 of
this Quote Request. Offeror's narrative response should be enumerated according the sub-sections within
Section 4. The narrative response may be included as "Addendum 1" to this Attachment A and labeled as
such with the sub-heading of "Narrative Response to Att. A Capability to Provide Services."
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QR No. 2026SWDS002

ATTACHMENT A
Quote Form - (continued)
In addition to providing the above information, please answer the following questions:
Question 1: How many years has the firm been in business to perform the services outlined in this
QR?
Response 1:
Question 2: Please provide the physical location and mailing address of your company's home office,
principal place of business, and place of incorporation.
Response 2:
Question 3: If your company is not physically located in the region, how will you supply the services
outlined in the QR?
Response 3:
Question 4: List all licenses or permits your company possess that are applicable to performing the
services required in this QR.
Response 4:
Question 5: Describe any specific services which your company offers along with any specialized
experience, certification, and/or education of your current staff.
Response 5:
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QR No. 2026SWDS002

ATTACHMENT A
Quote Form-Price Quote
Company Company Representative Email
Contract Term: October 1, 2026, through September 30, 2029
Requirement: Offeror must provide pricing in the below requested format. All pricing should be based on
description of services to be offered and include all associated costs with no additional or hidden fees.
Solid Waste Disposal Services - MDCPS 750 North State Street
Receptacle Receptacle Quantity Pick-Up Unit Receptacle Disposal Total Yearly
Type Size Frequency Price Rental Fee Fee (per Price
Per (per disposal)
Pick-Up month)
Self- 30 cu. yd. 1 As Needed*
Contained
Compactor
(Deodorized)
Open-Top 30 cu. yd. 1 Upon
Roll-Off request**
Dumpster
Based on a maximum 4 Ton Load TOTAL:
*3 Times per Month/Open-top Roll-Off (As needed)
**As per indicated Scope of Services #12
Offeror shall NOT include any additional charges or additional line items in this form. Any additional charges included on
this form may result in the quote being deemed non-responsive, and the quote will be rejected.
By signing below, I certify that the above-mentioned information is true and complete, and I have the legal authority to bind
the company. I understand that as a condition of award, I may be required to present documentation which verifies the
accuracy of the information on this Quote Form, as well as, the required documents listed in this solicitation. Any incorrect
and/or missing information is considered non-responsive and is subject to rejection. Modifications or additions to any
portion of this Quote Request may be cause for rejection of the quote.
__________________________________________
Company Name
__________________________________________ ___________________
Signature of Authorized Official Date
__________________________________________
Printed Name and Title of Authorized Official
The Offeror agrees that submission of this signed form is certification that the Offeror will accept an award made to it
because of the submission.
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QR No. 2026SWDS002

ATTACHEMENT B
CERTIFICATIONS AND ASSURANCES
I/We make the following certifications and assurances as a required element of the quote to which it is attached, of the
understanding that the truthfulness of the facts affirmed here and the continued compliance with these requirements are
conditions precedent to the award or continuation of the related contract(s) by circling the applicable word or words in each
paragraph below:
1. REPRESENTATION REGARDING CONTINGENT FEES
Contractor represents that it HAS/HAS NOT (please circle applicable word or words) retained a person to
solicit or secure a state contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except as disclosed in Contractor's quote.
2. REPRESENTATION REGARDING GRATUITIES
The respondent or Contractor represents that it HAS/HAS NOT (please circle applicable word or words)
violated, is not violating, and promises that it will not violate the prohibition against gratuities set forth in
Section 6-204 (Gratuities) of the Mississippi Public Procurement Review Board Office of Personal Service
Contract Review Rules and Regulations.
3. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
The respondent certifies that the prices submitted in response to the solicitation HAVE/HAVE NOT (please
circle applicable word or words) been arrived at independently and without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other respondent or competitor
relating to those prices, the intention to submit a quote, or the methods or factors used to calculate price.
4. PROSPECTIVE CONTRACTOR'S REPRESENTATION REGARDING CONTINGENT FEES
The prospective Contractor represents as a part of such Contractor's quote that such Contractor HAS/HAS
NOT (please circle applicable word or words) retained any person or agency on a percentage, commission,
or other contingent arrangement to secure this contract.
__________________________________________
Company Name
__________________________________________ ___________________
Signature of Authorized Official Date
__________________________________________
Printed Name and Title of Authorized Official
Note: Please be sure to CIRCLE THE APPLICABLE WORD OR WORDS provided above. Failure to circle the applicable
word or words and/or to sign the bid form may result in the quote being rejected as nonresponsive. Modifications or additions
to any portion of this bid document may be cause for rejection of the quote.
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QR No. 2026SWDS002